City of Ensign - Ensign Kansas
Ensign City Council 
Meeting Minutes 2013

Ensign City Council Minutes
 January 7, 2013
TheGoverning Body of the City of Ensign, Kansas met in regular session on January07, 2013. The meeting was called to order at 7:00 by Mayor Josh Watson. Councilmembers attending were, Molly Showalter, Aracely Ballesteros, Renee Andrade, andBill Statton.  Also present was CitySuperintendent Brandon Fisher, Assistant Chuck fisher, City Police Officer DaveFoskhul, Fire Chief Travis Sidebottom, Ensign Librarian Melissa Hixon. Guests,Karla Schubert, Cassandra Fisher, Charles Blattner, Stephanie Sidebottom, ChloeDohrmann, Daniel Wilson Maria Rodriguez, Eric Rodriguez, Joyce Kleweno, DonWolf, and Event Committee Chair Kimberly Wilson. 
Fire Report: The Ensign FireDepartment went on a run December 18, 2012 for a mill that caught fire at PrideAg resources here in town, also they were on a run to the house of Toby Mentzeron December 27, 2012. Travis also informed the council that several things wereneeded for the fire department such as boots, goggles, masks, and flashlights.In other discussion it was said that the tornado siren expense should be takenfrom the City of Ensign fund and not the Fire department fund. City Clerksclarified that was probably a misprint in the council meeting minutes and thosefunds were taken from the general city fund. All were in favor and the clerkswill complete the fire department order as soon as possible.  
Event Planning Committee: Kim presented theturn out on the City of Ensign Christmas Social: 24 families attended and eventhough there were a few kids that did not show up due to being sick, all the 46kids that sent a letter to Santa received the present that they asked for aswell as the adults winning gifts for themselves. She also asked for a specificdate for this 2013 summer events considering that many vendors need to benotified in advance to be able to have an open date to fit us in theirschedule. Karla also mentioned that it would be nice to invite people that nowlive somewhere else but were a long time resident here in town.
Citizen Concerns/Guest: Cassandra Fisherbrought some concerns to the council regarding 2012 projects, costs, anddiscrepancies. The council responded and answered questions about the costs andproject dates. 
Minutes: Minutes from the December2012 Council Meeting were read and discussed. Andrade made a motion to publishthem as written. Showalter seconded, motion carried.
Bills: Bills were discussed. Statton made amotion to approve the bills. Andrade seconded, motion carried. 
Mayors Report: NONE 
Correspondence: Invitation to theGray County Commissioners meeting scheduled for 01/10/13 in Ingalls was readand council discussed attending. 
Mayor’s Report: None 
Superintendent Report: It was said that thesuperintendent would be allowed to start quoting the cost for a city vehicleand mayor would make arrangements for the city to supply work uniforms. Andrademade a motion, Showalter seconded and the motion carried.
Old Business: NONE 
New Business: NONE 
Adjourn: Ballesteros made amotion to adjourn 9:08 pm. Showalter seconded, motion carried. 
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Ensign City Council Minutes SPECIAL Meeting
January 25, 2013  
The Governing Body of the City of Ensign, Kansas met in a special session on January 25,2013. The meeting was called to order at 6:00 pm by Mayor Josh Watson. Council members attending were, Molly Showalter, Aracely Ballesteros, Renee Andrade and Jesus Mendoza. Also present was Assistant City Superintendent Chuck Fisher, Guests, Vicki Pegram, Don Wolf, Reuben Knutson, Ellen Blattner, Joyce Kleweno, Jim Reinert, David Carter, Travis Sidebottom Cassandra Fisher and Karla Schubert.   
Non Elected Personnel: Mayor Watson informed the council that the City Superintendent has decided to turn in his resignation but that he would still do the wells which would be from 7-10 hours a week until a replacement was found. Mendoza specified that the ad in the paper should start running as soon as the resignation letter was turned in. Mendoza made a motion, Showalter seconded and the motion carried.   
Adjourn: Ballesteros made a motion to adjourn 7:05 pm. Showalter seconded, motion carried.
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Ensign City Council Minutes
February 4, 2013
The Governing Body of the City of Ensign, Kansas met in regular session on February4, 2013. The meeting was called to order at 7:00 by Mayor Josh Watson. Councilmembers attending were, Molly Showalter, Aracely Ballesteros, Renee Andrade, andJesus Mendoza.  Also present was FireChief Travis Sidebottom, fire-fighters Charles Blattner, and Daniel Wilson. Guests,Carol Racy, Richard Andrade, Jim Reniert, Jeremy Apple and Jim Kennedy fromKennedy and McKee Accounting, Joyce Kleweno, Terry Jackson w/ Victory Electric,Scott Faulkner, Ellen Herrman, Rueben & Bob Knutson, Melissa Hixon, and EventCommittee Chair Kimberly Wilson.  TerryJackson from Victory Electric was given the floor and spoke with the councilabout lighting improvements in the City of Ensign. Mayor Watson has beenworking with Victory in a 2 phase process to update the lighting along mainstreet (Aubrey) in Ensign. The lighting upgrade will consist of taller steelpoles, along the East side of the street, long arm lights and globes. Showaltermade a motion to pass phase 1 of the project consisting of the lighting alongMain Street. Mendoza seconded, motion carried.Jacksonalso explained to the council the process of Victory supplying municipalitieswith the option of a no interest loan intended for city improvement projectssuch as a city shop to house city equipment.JimKennedy presented to council the results from the 2012 audit and discussed withthe council the 2013 proposed budget.  
Fire Report: January 20, 2012 Ensignfirefighters went to Meade for a structure fire and then upon return to Ensignattended a house fire in town. Wilson addressed the council on behalf of thefire department and requested that the council consider setting up a pay policyfor the Ensign Fire Department that would pay fire fighters based on hoursspent on “in-town” runs and would also match the county disbursement of pay forcounty runs attended by Ensign Fire fighters. Council decided to table the paypolicy until the March council meeting. Wilson also presented to the councilnew fire member Cassandra Fisher. Council welcomed the addition.  
Recess was called at 8:15. Regular meetingresumed at 8:25.  
Event Planning Committee: Wilson talked withthe council about the amount of people expected to attend the April 4, 2013County Commissioners meeting. Council informed that there would be between 15to 35 in attendance and requested that she start getting quotes for cateringfor the event. Council discussed possible dates for the Summer Event to be heldin the park this year. Showalter made a motion to hold that event on June 8,2013. Andrade seconded, motion carried. 
Citizen Concerns/Guest: Cassandra Fisherbrought some concerns to the council regarding water rate changes over the lastfew years and notification to the citizens. The council and clerks explainedthat over the year 2012 since Showalter and Ballesteros have been interimclerks the water rates has remained the same and no changes made. Prior ratechanges were not discussed with the council and council is not aware ofprevious clerks notifying residents at the time of rate changes. Previous mayorKleweno mentioned recalling the passing of a water ordinance that stated therate would increase by $1 annually without the passing of a new ordinance.   
Watson called an Executive Session to discussnon-elected personal matters at 9:05. Regular meeting resumed at 9:15. 
Minutes: Minutes from the January2012 Council Meeting and the January 2012 Special Meeting were read anddiscussed. Showalter made a motion to publish the minutes for the JanuaryCouncil Meeting. Andrade seconded, motion carried. Mendoza made a motion topublish the minutes for the January Special Meeting. Ballesteros seconded,motion carried.
Bills: Bills were discussed. Andrade made amotion to approve the bills. Showalter seconded, motion carried. 
Correspondence: NONE. 
Mayor’s Report: Watson discussed withthe council updates needed to the switches in the well houses. He presented anestimate from Davis Electric to complete the updates. Showalter made a motionto accept the estimate and proceed with the updates. Mendoza seconded, motioncarried. 
Superintendent Report: Watson discussedwith the council the vacancy and publishing of the position in local papers. Healso discussed with the council opinions on the Uniform Rules and RegulationsPolicy he proposed at the January meeting. Andrade made a motion to accept Ordinance#159 establishing the rules and regulations policy for Ensign Employees.Showalter seconded, motion carried. 
Old Business: NONE 
New Business: Council reviewed aSewer Use Ordinance in compliance with the Sewer Pond Projects. Showalter madea motion to pass Ordinance # 158 approving the Sewer Use. Mendoza seconded,motion carried with 4 yays 0 nays.  
Adjourn: Showalter made amotion to adjourn at 9:50 pm. Ballesteros seconded, motion carried. 
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Ensign City Council Minutes
March 4, 2013  
 TheGoverning Body of the City of Ensign, Kansas met in regular session on March 4,2013. The meeting was called to order at 7:15 by Mayor Josh Watson. Councilmembers attending were, Molly Showalter, Aracely Ballesteros, Renee Andrade, andJesus Mendoza.  Also present was FireChief Travis Sidebottom, Fire-fighters Brandon Perkins, and Daniel Wilson. Guestsincluded Maribel Mendoza, Debbie Miller, Stephanie Sidebottom, Joyce Kleweno, andEvent Committee Chair Kimberly Wilson.   
Fire Report: There were no fireruns to report. Sidebottom introduced new fire-fighter Brandon Perkins to theCity Council. The fire pay was discussed. Showalter explained that throughcommunication with surrounding Gray County municipalities explained thatvolunteer firefighters do not receive pay from the Gray County funds disbursedper city for County runs completed within a quarter. Those funds are insteaddeposited into individual city Fire Department funds and used to cover FireDepartment expenses.It wasalso discussed that the fact that the City of Ensign does not provide a 1099per firefighter each year, the City is possibly in violation with impropertaxing.Showaltermade a motion for Executive Session for 30 minutes to discuss firefighter payrequest. Andrade seconded, motion carried.  
Executive Session began at 7:30 pm. Council resumed Open Meeting at 7:58pm. 
Showaltermade a motion to continue paying firefighters a division of equal funds fromthe County Runs Pay. In addition the City will pay at a rate of $50.00 per cityrun completed each quarter to be disbursed at each quarter with the Gray Countyfunds. Andrade seconded. Motion carried. It was also discussed that iffirefighters of the City of Ensign would continue to receive County funds atthe end of each year, each firefighter will need to be generated and receive a1099 from the City of Ensign.   
Mayor’s Report: We had a main waterline breakage located on Leavenworth/Hancock due to the original connectionbeing done improperly. Watson also informed council that Davis Electric workedon the well house main controls and the Montezuma employees worked on thepressure gauge settings. Wednesday at 6:00 pm the Council will be holding aspecial meeting to interview applicants for the vacancy of the CitySuperintendent. Watson informed council he had spoken with Jack McGary inreference to joining the City of Ensign as a Motor Grader operator andalternate maintenance man when needed. Andrade made a motion to hire Mr. McGaryas City Motor Grader operator and alternate maintenance man. Ballesterosseconded, motion carried. Watson also mentioned to council and citizens thatthe PSI was being increased on the City Wells in an effort to increase waterpressure citywide.  
Event Planning Committee: Wilson presentedcouncil with an estimate from Jude Hessman of A Better Lunch Catering Servicein the amount of $255.00 to cater the April 4, 2013 County CommissionersMeeting hosted by the City of Ensign at the Keenagers building. Andrade made amotion to accept the estimate and hire ABL. Mendoza seconded, motion carried. Wilsonalso discussed the June 8 Ensign Summer Bash Event explaining thatshe would like to book the water slide, bounce house, and possibly an obstaclecourse for this year. Mendoza mentioned wanting to get a dunk tank for theevent. Victory will be providing the city with a train and operator to giverides to community children. Melissa Hixon and Brandon Perkins have offered todonate the hamburger for the BBQ and Watson asked Wilson to get estimates onshirt order cost for this year. Andrade made a motion to set a tentative budgetof $1500.00 for the Summer Event. Showalter seconded, motion carried.    
Citizen Concerns/Guest: Wilson asked if shewas to get a dumpster to clean out and remodel her basement, if the city wouldmind her parking it on the street. Council advised she utilized her drivewayinstead. Showalter informed Council and citizens that the new billing program forthe City of Ensign mis-generated late fees for the month. The error was noticedby a citizen, but Munibilling has made the corrections. Showalter alsoexplained that shortly the Customer Portal would be available allowing citizensto do online billing.   
Minutes: Minutes from the February2013 Council Meeting were read and discussed. Showalter made a motion topublish the minutes as written. Andrade seconded, motion carried. 
Bills: Bills were discussed. Andrade made amotion to approve the bills. Mendoza seconded, motion carried. 
Correspondence: NONE. 
Superintendent Report: NONE 
Old Business: NONE 
New Business: NONE  
Adjourn: Showalter made amotion to adjourn at 9:50 pm. Ballesteros seconded, motion carried. 
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Ensign City Council Minutes SPECIAL Meeting
 March 6, 2013
TheGoverning Body of the City of Ensign, Kansas met in a special session on March6,2013. The meeting was called to order at 6:00 pm by Mayor JoshWatson. Council members attending were, Molly Showalter, Aracely Ballesteros, ReneeAndrade and Jesus Mendoza. Also present were City Superintendent ApplicantsCody Buller, Larry Wilson, Josh Bemiss, Gabriel Beltran, Filimon Rodriguez, andChad Blackburn. 
Interview of Applicants for the CitySuperintendent Position: Andrade made a motionthat the council go into Executive Session for 3 to 4 hours to interviewapplicants for the City Superintendent position. Mendoza seconded, motioncarried.  At 9:30pm the council resumed regular open meeting and discussed applicants that wereinterviewed. After discussing all applicants, experience, and wage optionsShowalter made a motion to hire applicant Josh Bemiss as a salary employee witha start date of April 1, 2013. Mendoza seconded, motion carried.  Showaltermade a motion to hire Jack McGary to fill a Motor Grader Operator/OptionalMaintenance Position. Ballesteros seconded, motion carried.   
Adjourn: Ballesteros made amotion to adjourn 10:45 pm. Showalter seconded, motion carried. 
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Ensign City Council Minutes SPECIAL Meeting
March 12, 2013  
 TheGoverning Body of the City of Ensign, Kansas met in a special session on March 12,2013. The meeting was called to order at 5:00 pm by Mayor Josh Watson.Council members attending were, Molly Showalter, Renee Andrade and JesusMendoza.   
Purchase of City Superintendent Truck:Council reviewed description and pictures of truck listedwith Dawson Sales of Wichita. Showalter made a motion to purchase the truck for$6,000.00. Mendoza seconded, motion carried.   
Adjourn: Showalter made amotion to adjourn 5:35 pm. Andrade seconded, motion carried.
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Ensign City Council Minutes SPECIAL Meeting 
March 28, 2013  
TheGoverning Body of the City of Ensign, Kansas met in a special session on March 28,2013. The meeting was called to order at 6:10 pm by Mayor Josh Watson.Council members attending were, Molly Showalter, Aracely Ballesteros, ReneeAndrade and Jesus Mendoza. Also in attendance was applicants Jeff Riley andGabriel Beltran.  Watsoninformed council that previous applicant Josh Bemiss received a counter-offerfrom his current employer and decided to decline the Ensign City Superintendentposition requiring council to re-interview to fill the current vacancy. 
Superintendent Interviews:Showalter made a motion to go into Executive Session for30 minutes to interview each applicant. Andrade seconded, motion carried.  Councilresumed open meeting at 6:45 pm and began discussing both applicants. Afterreviewing applicants Showalter made a motion to hire Gabriel Beltran asSuperintendent with a start day of March 28, 2013. Andrade seconded, motioncarried. Council and mayor discussed with Beltran his responsibilities asSuperintendent and welcomed him to the team.   
Adjourn: Ballesteros made amotion to adjourn 7:30 pm. Showalter seconded, motion carried. 
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Ensign City Council Minutes
April 1, 2013 
TheGoverning Body of the City of Ensign, Kansas met in regular session on April 1,2013. The meeting was called to order at 7:00 by Mayor Josh Watson. Councilmembers attending were, Molly Showalter, Aracely Ballesteros, Renee Andrade, andJesus Mendoza.  Also present was CitySuperintendent Gabriel Beltran and Fire Chief Travis Sidebottom. Guestsincluded Vicki and Harry Pegram, Brandy Petty, Stephanie Sidebottom, and EventCommittee Chair Kimberly Wilson. 
Fire Report: There were two fireruns: on 3-27-13 there was a roof fire at Ben Jackson’s property and on 3-30-13there was a grass fire on the property of Jack McGary. 
Event Planning Committee:Wilson went over the donations received for the SummerBash. Michael Anthony has agreed to DJ the event again. She has reserved thewaterslide, 1 bounce house, and 1 obstacle course. She asked if the councilwould like to provide the ice trailer again. Watson advised that she wait andsee if it fits into her budget after the event is assembled. She explained thatthere was a snow-cone machine and cotton candy machine for rent. Again Watsonadvised that she continue assembling the event and see if the budget wouldallow for those extra expenditures. She asked if the council would possiblyconsider adding some 220 outlets to the City Park area to accommodate this andfuture events for vender trailers and other equipment. Watson asked her to waitto see what accommodations we can make as we continue the addition of parklighting and street lighting in these projects that are already in the process.
Citizen Concerns/Guest: Petty questioned whyher water bills have been over charged in the three years prior to 2012. Shesays that has been approached by a number of citizens asking the same question.She brought to the council copies she had of previous ordinances listing the latestwater base rate at $30.00 in 2006 and claimed to not have any others since.Watson again explained the discrepancies in the billing systems prior to theacquisition of Munibilling (current billing system) in 2013. It was noticed bystaff and council that the billing system was being improperly used and was notcalculating correctly. He explained that according to our City Attorney it wasnot feasible to issue any type of reimbursements for overages charged and thatcitizens should not dispute charges three years after they have occurred. Inaddition, the 2011 audit performed this year addressed these deficiencies andthe council corrected them with the implementation of updated ordinance andresolutions as well as a more efficient billing system. Andrade mentioned thatthere are ordinances stating that the water base rate is supposed to increaseon an annual basis by $1 and the fact that notice was not supplied to citizenswas the responsibility of the previous city clerk of which is no longer employedwith the City of Ensign. Watson also explained that in his communication withcitizens it was mentioned frequently that at some point after the 2006ordinance the city acquired FileMaker Pro as a billing system and for manymonths it was listed on the notes portion of the monthly billing statement thatthe water rate would increase by $1 a year. Petty and the Pegram’s asked if thecouncil would consider sending a mass letter to the citizens explaining thesituation and possibly offering a discount on service for a period of time.Mendoza and Watson asked the clerks to continue searching for previousordinances and documentation. Showalter and Ballesteros recommended that CityAttorney Mike Doll be contacted in drafting a letter to the citizens. Showalteradded that there was an ordinance in 2007 drafted that set to increase thesewage rate by $2 annually, and it was discovered this year that the increasenever took place undercharging citizens by around $180.00 over the following 4years. 
Minutes: Minutes from the monthof March were read and discussed. Andrade made a motion to approve the March 4,2013 Council Meeting minutes. Mendoza seconded, motion carried. Showalter madea motion to approve the March 6, 2013 SPECIAL Meeting minutes.Mendoza seconded, motion carried. Ballesteros made a motion to approve theMarch 12, 2013 SPECIAL Meeting minutes. Showalter seconded, motioncarried. Andrade made a motion to approve the March 28, 2013SPECIAL Meeting minutes. Mendoza seconded, motion carried. 
Bills: Bills were discussed. Andrade made amotion to approve the bills. Mendoza seconded, motion carried. 
Correspondence: Council discussedthe upcoming CDBG Conference to be held in Hutchinson. Andrade made a motion tosend both City Clerks to the conference covering hotel fees, meals, hourly payfor attendance, and mileage so they could acquire information on grantprocesses and availablilty. Mendoza seconded, motion carries.
Mayor’s Report: Watson presented anestimate from Superior Home Improvements for the Library/Gym door replacementsand for window replacements. Showalter made a motion to approve the estimatesfor door replacements for the Gym and Library and to wait on windowreplacements for the future. Andrade seconded, motion carried. Showalter made amotion to also approve the replacement estimate for doors at both well houses.Ballesteros seconded, motion carried. 
Superintendent Report: Beltran reportedthat he is still working on cleaning up and maintaining the well houses andsupplied council with information on the disrepair conditions of the wellhouses. He also mentioned that he is working at cleaning up the fenced areawest of the Fire Shed and has brought back the large dumpster for residentialuses. 
Old Business: NONE 
New Business: NONE  
Adjourn: Showalter made amotion to adjourn. Ballesteros seconded, motion carried. 
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Ensign City Council Minutes SPECIAL Meeting 
April 22, 2013 
TheGoverning Body of the City of Ensign, Kansas met in a special session on April22, 2013. The meeting was called to order at 6:00 pm by Mayor Josh Watson.Council members attending were Molly Showalter, Aracely Ballesteros, ReneeAndrade, Jesus Mendoza, and Bill Statton (by speaker phone). Also present wasCity Superintendent Gabriel Beltran and guest, Richard Andrade. MayorWatson verified that all of the governing body could here Bill Statton overspeaker phone and that council member Bill Statton could here all of thegoverning body present over speaker phone.  
Resignation of Council Members:Mayor Watson informed council that the first item on theagenda was the resignation of council members. Both Showalter and Ballesteroshave submitted resignations from their seats on the Ensign City Council andWatson entertained a motion to accept the resignations. Andrade made a motionto accept the resignation of Ballesteros from the Ensign City Council. Stattonseconded it, motion carried. Statton made a motion to accept the resignation ofShowalter from the Ensign City Council. Andrade seconded it, motion carried.  
Ratification of City Orders: Andrade stated thatby advice of the Kansas League of Municipalities she made a motion to ratifyall actions taken by the governing body of the City of Ensign Kansas fromDecember of 2011 until present. Mendoza seconded it, motion carried. 
Non-Elected Personnel: Mayor Watson informedthe council that he would like to entertain a motion to revoke the probationaryperiod of Gabriel Beltran formally instating him as permanent Ensign CitySuperintendent based on his performance and issue the raise he was promised atthe end of his probationary period. He also wanted to accept Ballesteros andShowalter as permanent Ensign City Clerks rather than interim City Clerks basedon their service as Ensign City Council Members. Andrade made a motion toaccept the resumes of Ballesteros and Showalter as permanent employees servingas Ensign City Clerks. Mendoza seconded it, motion carried. Statton asked ifthe probationary period was up for Beltran, or if he was to remain on probationfor the full 90 days? Mendoza made a motion to revoke the 90 probationaryperiod for Beltran explaining that his decision is based on Beltran’sperformance since being hired in March and to make him a permanent Ensign CitySuperintendent with $1.00 raise. Watson explained that although the Rules andRegulations states that the probationary period is for 90 days, it is somethingthat can be reviewed by the governing body at any point during that period anda decision made whether or not the employee needs to remain on probation orinstated to a permanent employee. Statton mentioned knowing that Beltran’sperformance has been excellent agreeing that the probationary period can berevoked and he seconded it, motion carried.   
Adjourn: Mendoza made amotion to adjourn 6:25 pm. Statton seconded, motion carried. 
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Ensign City Council Minutes SPECIAL Meeting
May 6, 2013 6:00 pm
The Governing Body of the City of Ensign, Kansas met in a special session on May 6, 2013. The meeting was called to order at 6:00 pm by President of the Council Renee Andrade. Council members attending were Renee Andrade, Jesus Mendoza, and Bill Statton (by speaker phone). Also present was City Superintendent Gabriel Beltran, City Clerk Molly Showalter, City Clerk Aracely Ballesteros and City Attorney Mike Doll.   President of the Council Andrade verified that all of the governing body could here Bill Statton over speaker phone and that council member Bill Statton could here all of the governing body present over speaker phone. 
Resignation of Mayor:Andrade presented to the council the resignation of Mayor Josh Watson dated April 25, 2013 and verified that his credit card was canceled and in City of Ensign possession along with his keys. Mendoza made a motion to accept the resignation. Statton seconded, motion carried.   
President of Council Oath of Office as Ensign City Mayor: Andrade read her Oath of Office as the new Ensign City Mayor, signed and it was notified by Ensign City Clerk. 
Appointment of New Council Member: Andrade stated that the next item on the agenda was the appointment of a new council member she appoints Kimberly Wilson who was the next highest voted in the regular election held in April. Mendoza made a motion to accept that appointment. Statton seconded, motion carried.  
Adjourn: Mendoza made a motion to adjourn 6:15 pm. Statton seconded, motion carried. 
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Ensign City Council Minutes
May 6, 2013
TheGoverning Body of the City of Ensign, Kansas met in regular session on May 6,2013. The meeting was called to order at 7:00 by Mayor Renee Andrade. Councilmembers attending were, Jesus Mendoza and newly elected/appointed members; CharlesBlattner, Ellen Herrman, Reuben Knutson, and Kimberly Wilson.  Also present was Fire Chief Travis Sidebottom,City Superintendent Gabriel Beltran, City Clerk Molly Showalter, City ClerkAracely Ballesteros, City Attorney Mike Doll, and guests Erich Glave of KDHE,Joel Krosschell of EBH, Gray County Commissioner Mark Bush, Janet Huelskamp,Kathleen Holt, Shayla Waters, Bob Knutson, Kim Day, Stephanie Sidebottom,Cassandra Fisher, Brandy Petty, Joyce Kleweno, Karla Schubert, Vicki and HarryPegram.  
Update from Mike Doll: Doll addressedCouncil to inform on the Special Meeting that took place earlier in the eveningat 6:00pm. He explained that the remaining Council had received a letter ofresignation from Mayor Josh Watson and that upon receiving the resignation wereadvised by the KS League of Municipalities to hold a Special Meeting in whichthe resignation was accepted and President of the Council Renee Andrade took anOath of Office as the new presiding Mayor of the City of Ensign. Upon her oathshe also appointed Kimberly Wilson as a Council Member to fill the vacant seatleft by the resignation of Aracely Ballesteros completing the 6 persongoverning body before us now. Blattner asked why the newly elected members of theCouncil (present) were not informed of the Special Meeting. Doll explained thatbecause they had not yet taken their official Oaths of Office they were not yetable to act as Council Members and therefore there was no obligation to notifythem of a meeting taking place. The meeting was scheduled very quickly and heattended to ensure procedure was followed. He instructed Andrade to continuewith the agenda and he would stay to help with conducting the meeting andanswering any questions.
New Council Members Oath of Office: Showalter explainedthat before conducting the meeting all four newly elected/appointed CouncilMembers needed to read allowed and sign their official oaths of office. Eachmember read allowed and signed, clerks sealed and notarized giving copied tomew members and keeping a file copy for the City Hall.
Update from City Accountant: Andrade explainedthat Jim Kennedy was unable to attend and asked to be added to the next meetingagenda. She stated that all the materials in the 2011 audit of City accounts isincluded in the materials that the Clerks provided to each Council Member intheir Council Binder.
Update on Sewage Pond Project: Holt addressed theCouncil to explain the Sewage Pond Project. She in-depth described the processof the CDBG and SRFL and the process of the construction phase approaching. Blattnerasked if there was anyway to postpone the project until funds were able tobuild up. Holt explained that was unnecessary because half of the funds weregrant funds given by the state and sitting in an account awaiting use all 100%available. The other half is available in the State Revolving Loan that is currentlyawaiting use as well and will begin being paid back by the City of Ensign inannual payments accrued from the recommended increased sewer rate of the City.
Holtintroduced Erich Glave of KDHE. Glave addressed the Council to explain thatthere have been rumors circulating due to misinformation being given toprevious employees regarding the necessity of this project from his districtlevel employees. He explained that although the City of Ensign had not yetreceived violations from KDHE regarding the conditions of the current SewagePonds, deficiencies were documented, proposals made on correcting thosedeficiencies, and the project in place is being done to comply. He apologizedthat this misinformation was given and explained that his employees are humanand made mistakes in commenting on projects that were not part of theirposition to inspect or comment on.  
Joel Krosschellof EBH then addressed the Council and described the parameters of theconstruction process and the surveys and engineering that he has preformed thusfar. Krosschell and Glave explained the project in depth to the new members ofthe Council and all those attending ensuring the Council that this project isnecessary and being done properly. Blattner again asked if there was anyway toreconsider the project and possibly not complete it. Holt addressed theconcerns and explained that the City of Ensign has already committed to theproject by signing contracts through the grant and the State Revolving Loan.She also explained that an attempt to stop the project or look for other optionswould only cost the City of Ensign more money and the possibility of futuredeficiencies being identified and needing addressed with the current SewagePond facilities. Glave and Holt explained that postponing would jeopardize thegrant funds meaning that the project would still be necessary, but might haveto be completed without the grant funds available requiring the city to lookinto other ways to pay for the project. Glave explained that the North cellvegetation has shown that the seal of the pond has been compromised and thelevel of the current cell requires that overflow go into that cell. With thevegetation it means that sewage overflow will have the possibility of seepinginto groundwater without this project and corrections being made to accommodateall cells of the facility. This project will achieve the goals of the city andthe state. Mendoza asked if the council tonight was to decide against goingforward with the project what repercussions the city would face from thestate’s perspective. Glave explained there is importance with moving forward onthe project because the state seeing no changes made will start to pressure aplan of repairing the ponds. This project addresses all concerns with thecurrent facility and will bring all ponds up to code once complete.
Event Committee Report: Wilson explained thecurrent condition of sponsorship and costs for the upcoming Ensign Summer Bash2013. Blattner asked what the city contribution was to the event. Wilsonexplained that donations provide around half of the funding for the event andthe city contribution to this point is around $1500.00. She explained theactivities on the agenda for the event this year including a train, obstaclecourse, bounce house, water slide, community free bbq, street dance, facepainting, and snacks. T-shirts sales were discussed and decided against forthis year.  Blattner asked if there wasanyway to let people outside of the city know about the event. Showalter andWilson explained that this year (like last year) the event notification ispublished on the city website, a reminder on the utility billing, flyers at thePost Office, Library, Gym, Implement and the Coop, as well as the communitychalkboard. It is also published both in the Montezuma Press and Dodge CityDaily Globe. Showalter explained that if someone would be willing to provide alist of addresses for people outside of the community it would not be a problemto send flyers to those people as well, but without a list of their names andaddresses it would be difficult for the city to provide that notice. Wilsonreviewed with the council her total costs for the event. Blattner asked if thecouncil and staff would mind putting that information together including costand sending it out as a flyer along with the water billing. Showalter explainedthat all that would take is preparation and additional print cost.
Fired Department Report: Sidebottom addressedthe council on pay from the city on runs within the city and county.  He explained that he had discussed with theclerks firefighter pay for runs during the last quarter and they had told himto discuss it with the council. He explained that the new firefighter policyreads that city pay for runs will be paid out at the same times as county pay.The pay from the county comes at a more sporadic schedule and he wanted councilapproval to set up a policy that stated a more set schedule of city pay so thatthe firefighters would have a better idea of pay schedules and receive paymentclose to on-time. Showalter explained that she and Ballesteros were stillwaiting for 4 quarter of 2012 pay from the county in order toissue checks for the city runs of the same quarter. If the council is willingto grant permission she can issue checks from the city at any point during theyear that they want to schedule. Wilson asked Sidebottom if the council was toset a schedule if he would be opposed to the pay still being done quarterly.Sidebottom stated that was not an issue as long as it was paid out at the same pointeach year. Wilson made a motion to set the city firefighter pay schedule aspayment to the firefighters being issued on the last day of the month at theend of each quarter. Knutson seconded, motion carried. Mendoza and Blattnerabstained from the vote. Knutson made a motion to issue checks to thefirefighters for city runs that are currently outstanding. Wilson seconded,motion carried. Mendoza and Blattner again abstained from the vote.  
Approve Minutes: Minuteswere read from the April 1 Regular Meeting and correctionsdiscussed. Mendoza made a motion to approve the minutes with corrections.Wilson seconded, motion carried. Minutes from the April 22 SpecialMeeting were read and discussed. Herrman asked if the city owned the library.Andrade said yes we own the building and lease it to the library board.Blattner asked if Beltran was working with the Montezuma staff to take care ofwells and city stuff. Mendoza and Andrade explained that the assistanceprovided by Montezuma has been free of charge for the city of Ensign and thatthe superintendent and staff of Montezuma have been invaluable in trainingBeltran, providing support, and knowledge to the operations of the city.Anytime Beltran needs assistance prior to getting his own certification theCity of Montezuma has volunteered to provide it. Blattner asked how much theyhave charged and Andrade again explained that they have not charged the city ofEnsign anything for the assistance other than one day of staff pay forcompleting meter reads for Ensign for utility billing purposes. Wilson made amotion to approve the minutes from the April 22 Special Meeting. Mendozaseconded, motion carried. May 6 Special Meeting Minutes were readand discussed. Blattner asked if the council and staff were sure that there wasnot a 24 hour requirement for notice on special meetings. Andrade explainedthat the League of KS Municipalities instructed that there is no time limit ongiving notice for special meetings that they are designed for emergency needsof the city and that notice was posted as soon as quorum was going to bepresent. Blattner also asked if the council is going to have a special meetingdon’t people who have requested have to be notified. Andrade explained that arequest for notification must be made in writing. Knutson stated that he hadspoken with an attorney at the league and he stated that the only way you haveto notify someone outside of the council of a meeting is if they are to come inand request that notification at the City Hall. Showalter explained that shecould provide a phone number for Nicole (a league attorney) who stated anyrequest for notification needed to be made in writing and contain a contactmethod for that notification. Mendoza asked if there have been any requests fornotification. Showalter explained that there was one verbal request followingthe April 22 Special Meeting, but no contact information given.Blattner asked if that person was notified of the May 6 SpecialMeeting. Showalter explained that the person was not notified because quorumwas not established until 30 minutes prior to the meeting and there was nocontact information to notify the individual. It was however posted on the Citywebsite at www.cityofensign.com as soon as quorumwas established. Blattner questioned whether or not the meeting was legitimatewithout that notification. Showalter explained that due to no written requeststhere were no violations to the Kansas Open Meetings Act and the meetingfollowed proper procedure and was oversaw by the City attorney Mike Doll.Mendoza asked if the next time the league was consulted if they could giveinformation to support their ruling in a handbook of some type. Showalterexplained that there are copies of the KOMA handbook available for review inthe City Hall during all business hours and these questions could be found inthe handbook. Andrade asked that we move on with the agenda. Wilson made amotion to approve the May 6 Special Meeting minutes as written.Mendoza seconded, motion carried.  
Approve Bills: Bills were discussed.Blattner asked if the previous mayor’s credit card had been destroyed.Showalter presented the council with Mayor Watson’s resignation letter and cutup credit card explaining that at the time of the resignation it was zeroed andcut up. Showalter also explained that with the cancellation of the credit cardthe City’s QuickBooks account was cancelled and in order to regain access andcomplete any type of transaction the credit card on file would have to bechanged to another card possibly one of the clerks. Blattner asked if we couldnot pay QuickBooks through check. Showalter explained that QuickBooks would notallow that type of payment. Blattner asked to look over the receipts from theprevious mayor’s card as well as both clerks. Showalter explained that each transactionis listed on the statement he has, but that the clerks will be willing to makecopies of the receipts as well. Herrman asked if the credit cards werenecessary. Showalter explained that the city Quickbooks, City website, andemail is all set up through credit card payment. The cards are rarely otherwiseused. Blattner asked if we could eliminate the clerk cards and get one creditcard possibly in his name only. Showalter explained that was not commonpractice, but was all up to the council. Bills were further discussed. Theoptions of using venders other than Stewarts Heating and Plumbing and EnsignImplement were discussed. Blattner stated that the Implement was charging thesame cost as certified mechanics at Unruh Foster and Knutson stated that Stewart’swas the highest in this area. Wilson asked the council members who they wouldrecommend otherwise. Blattner stated he didn’t know but other estimates couldbe looked for. Blattner asked why there was a charge on Mayor Watson’s creditcard statement for Goddard Kansas. Mendoza explained that Mayor Watson (at nocharge to the city) took a personal day and went to Wichita to pick up the newCity truck that was purchased. The only charge for the trip was a $6 charge forsodas on the way back. Blattner made a motion to approve the bills. Mendozaseconded, motion carried.
Correspondence: None
Superintendent Report: None…Andrade askedabout the well houses, resource building, and library doors. Beltran explainedthat all doors were done.
Old Business: None
New Business: None
Adjourn: Mendoza made amotion to adjourn. Blattner seconded, motion carried. 
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Ensign City Council Minutes SPECIAL Meeting
May 21, 2013 6:00 pm
The Governing Body of the City of Ensign, Kansas met in a special session on May 21, 2013. The meeting was called to order at 7:00 pm by Mayor Renee Andrade. Council members attending were Kimberly Wilson, Jesus Mendoza, Reuben Knutson, Ellen Herrman, and Charles Blattner. Also present was City Superintendent Gabriel Beltran, City Clerk Molly Showalter, City Clerk Aracely Ballesteros and Joyce Kleweno.
Estimates on City Truck Repair:Superintendent Beltran presented two written estimates to the Council to repair the fuel pump needing replaced. The first was from Magouirk Chevrolet of Dodge City in the amount of $2001.72 and the second from Kinsey Automotive, Inc. of Dodge City in the amount of $1,523.37. He also explained that there was a third estimate given by G & G Motors in the amount of $2,500.00 but it was not faxed in time. Council discussed the size of the truck and parts/labor cost in addition to the length of time repair would take. Andrade mentioned to the Council that regardless of which estimate they chose, Magouirk’s would still require payment for diagnosing the repair and that the truck was still there awaiting the Council’s decision on repairs. Council asked if they were to go with one of the other estimates if the automotive shop would be willing to tow the truck from Magouirk’s to their shop. Beltran explained that Magouirk’s originally offered to tow the truck to their shop from Ensign, but the truck was too large and he ended up having to have Southwest Towing of Dodge City with the permission of Mayor Andrade tow it to Magouirk’s. Mendoza mentioned that estimates should have been called on to other towing companies before choosing Southwest Towing to make sure they were the best deal. Mendoza discussed the cost of the warranty on all estimates for the parts. Blattner asked how many miles were on the truck and if the warranty was worth it. Mendoza explained that the warranty was long enough that the new fuel pump would most likely last the life of the truck itself. Blattner asked what the cost of the truck was in the first place. Mendoza answered $6,000.00.
Mendoza explained that Kinsey Automotive was going to be the best deal. Blattner suggested that if the truck breaks down in the future, him and the other Council Members need to be contacted before towing is set up to see if they can find a better deal. Blattner mentioned having it towed to Cimarron instead of Dodge City next time. Wilson made a motion to accept the estimate from Kinsey Automotive and instructed Beltran to contact them to arrange them to tow it to their shop from Magouirk’s. Mendoza seconded, motion carried.
Policy on Governing Body Meeting Attendance: Andrade explained that per Blattner’s request to attend meetings by speakerphone until further notice that the League of KS Municipalities advised the City to adopt a policy on speaker phone attendance. [She passed around three drafts of the policy giving the options of 1. Only allowing speaker phone attendance when it was necessary to make quorum, 2. Limiting speaker phone attendance to a set number of meetings a year, and 3. Allowing speaker phone attendance at any time by any member of the governing body.] Showalter explained each policy and that the League suggested she draft separate versions for the Council to review and choose from. She also explained that it was unadvised to ever allow the speaker phone into executive sessions as those are closed to the public and it is difficult to verify privacy over the speaker phone. Mendoza asked why this was necessary and Blattner explained that due to his travel plans over the Summer he would require to be on speaker phone for most of the meetings as he would not be in town. He also explained that he thought if anyone of the governing body needed to be on speaker phone that it would not be a big deal. He mentioned he was told that his cell phone would be long distance charges for each meeting on the City and that on I-phones people could use Factime as a way to video chat as another option he could attend through that medium on the City’s I-Pad to avoid it being a long distance call for the City. Wilson stated that using Facetime would mean that the Superintendent would not have it available for the purpose of giving his reports and accessing materials, pictures, and other items that he accesses for the Council during his reports at the meetings. Blattner stated that both video chatting and accessing those materials would be possible at the same time. Knutson offered that his cell phone was through his work and it could be used to do speaker phone or Facetime.
Blattner asked why this policy needed to be passed now when previous Council Member Bill Statton attended two meetings of record by speaker phone. Wilson stated that Statton only attended those meetings by speaker phone in order to provide quorum in attendance to handle the items on the agenda and that he was not requesting to attend that way long term. She mentioned that adopting a policy that stated this was available to all governing body members at anytime could create an abuse of the attendance and it would not be centered on current governing body members, but would allow it to all future members as well. Mendoza asked Blattner if he was not going to be in the City all Summer, how would he contribute to the meetings anyway. Blattner stated that he thought he would be in town at least 3 to 4 days out of each week and that he did not want to miss all the meetings and loose his voting power on the issues discussed. Andrade explained that she had no issue with speaker phone attendance however the no speaker phone in executive session rule would have to be enforced and therefore the phone would have to be hung up and recalled after an executive session. Wilson mentioned that any members attending by speaker phone would then not be privy to the information given to the other governing body members during the executive session making it difficult for him/her to partake in decisions over legal matters and votes pertaining to the executive session discussions in open meetings. Wilson suggested adopting the policy option that allowed speaker phone attendance, but limited the number of times it could be used. Mendoza explained that if speaker phone attendance was allowed all the time it would be difficult to know if someone else was on the speaker phone as well directing the governing body member on what to say during the meeting. Blattner stated that this would not happen but he understood. He also stated that he would rather adopt a policy that just allowed him to attend by speaker phone whenever he wanted and that the policy would not be abused. He explained that his work schedule was unpredictable and he thought he would not be attending tonight, but with a forecast of rain was able to unexpectedly appear. Wilson again stated that the policy adopted tonight would be accessible by the current and all future governing bodies allowing abuse if the wrong policy was adopted. Wilson suggested the limited number policy option. Knutson stated that Blattner would not abuse the policy. Wilson stated that her concern was not with the current Council Members, but all future members as well. Blattner made a motion to pass policy option 3 of Resolution # 2013-11 that allows speaker phone attendance at anytime. Knutson seconded, motion carried. Policy was passed with 4 Yays and 1 Nay.
Mendoza asked if the council would need to call Blattner for the meeting or if he would call. Andrade suggested that the way to handle the speaker phone attendance was Blattner would be called right before the meeting to let him know when it would begin and then he would be responsible to call back in to attend.
Adjourn: Wilson made a motion to adjourn 7:25 pm. Mendoza seconded, motion carried. 
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Ensign City Council Minutes
June 3, 2013
 TheGoverning Body of the City of Ensign, Kansas met in regular session on June 3,2013. The meeting was called to order at 7:00 by Mayor Renee Andrade. Councilmembers attending were, Jesus Mendoza; Ellen Herrman, Reuben Knutson, KimberlyWilson, and Charles Blattner (by Speakerphone).  Also present was Fire Chief Travis Sidebottom,City Superintendent Gabriel Beltran, City Clerk Molly Showalter, City ClerkAracely Ballesteros, City Attorney Mike Doll, and guests Dale Luedke of KDOT,Joyce Mulenbruch of KDOT, Larissa Long of Black Hills Energy, Gerald Miller ofBlack Hills Energy, Kathleen Holt, Stephanie Sidebottom, Brandy Petty, JoyceKleweno, Karla Schubert, Kelly Marlar, Vicki and Harry Pegram.  
KDOT Update on Future Highway Projects: Andrade introducedDale Luedke. Luedke introduced himself and Joyce Mulenbruch of KDOT andaddressed the council wanting to give notice that there is an upcoming projecton the highway through Ensign that gives new curb and guttering and repairs alldeficiencies along this area of the highway. The project will be taking placeover hopefully through Spring of 2014. Also he addressed the permit to beginthe lighting project on the highway through Ensign. Mendoza explained that theproject was already approved and we are just awaiting its completion.
Update on the Ensign Wastewater Project: Holt explained thepre-construction meeting that took place at the Ensign City Hall a few weeksearlier. She informed the council that completion of the project is projectedfor October to November. Project will begin in July and Joel Kroschell will beinspecting and overseeing. Kathy and Janet will be working directly with theclerks on the payments during the project which will be more rigorous once theybegin. Payment will have to be paid out to venders within 3 days of receiptfrom the state and pay requests approved at the regular meetings of the EnsignCity Council.
Update from City Attorney: Doll addressed thecouncil and guests to notify that Gray County has formally pressed 3 separatecharges on previous City Clerk Marca Berger for actions that took place duringher employment with the City of Ensign. She is scheduled for her first courtappearance on June 18 in Gray County and as of yet has announcedno counsel as representation. Herrman asked why no one in city was made awareyet of these charges and Doll explained that as a legal matter the council andstaff of the City of Ensign was obligated to release no information pending theinvestigation closing and charges being filed.
Black Hills Energy Franchise Renewal: Long addressed thecouncil and explained that she had discussed with the clerks that the franchiserenewal for the City of Ensign was not taking place until next year, butbecause there are so many renewals next year Black Hills Energy is trying towork on early renewals in order to time them properly. She explained that therenewal process was standard and there were little changes, but timing wascrucial to limit all of them falling at the same time. She asked if the councilwould consider early renewal and explained that she would need to publishnotice that renewal negotiations were beginning. Council gave permission tostart the negotiations and publish notice.
Fire Department Report: Sidebottom reportedthat there were two runs one on May 14 at 103 Road and 56 in FordCounty and on May 28 15 Road and V&W Roads in Gray County.
Event Committee Report: Wilson explainedthat everything is coming together for the Ensign Summer Bash 2013. She talkedto Chuck Fisher because Fisher Pumping had donated restrooms for last year’sevent and this year he was not willing to donate. She asked council to approveadditional funding to go with Johnny-On-The-Spot for restroom facilities.Mendoza stated that Mendoza Trucking would donate $100 to help and Andradeoffered to donate drinks for the kids. Knutson made a motion to give anadditional $250.00 to accommodate the budget including restrooms. Herrmanseconded, motion carried.
New Business: Kleweno addressedconcerns about where the City was with the annexation of Coop property. Dollexplained the legal situation and where the annexation was. She also addressednotification on Special Meetings and the clerks explained the process. Sheasked the council to consider correcting some of the lighting issues around theCity Hall to provide better lighting for people outside of the building andprevent a liability with it being so dark.
Pegramread a letter addressing concerns about being reimbursed for water overpaymentin the previous 3 years to 2013.
Pettyaddressed the council regarding overpayment she claims on previous water bills.Doll explained that there was a procedure to follow in filing a claim againstthe city and provided the KSA statute she could reference for that information.
Wilson called an Executive Session for 30minutes to handle a personal grievance. At 8:20 the executive was extended another40 minutes 8:40.
Old Business: Petty readdressedthe council regarding the information in the statute that Doll provided earlierin the meeting. She announced that the paperwork she provided needed to betreated as her officially filing a claim against the city. Council said thatthey would review the information, consult with legal counsel, and have theclerks perform some research into a decision prior to the 90 days provided inthe statute.
Andradepresented the council with a lease that was provided by the Gray County LibraryBoard for leasing the current library from the City of Ensign. Mendoza made amotion to sign and approve the lease. Knutson seconded, motion carried.
Resolution# 69-(A) was read discussing official meeting time. Wilson made a motion tosign and pass Resolution # 69-(A) Knutson seconded, motion carried. Resolution2013-12 was read and discussed allowing open containers during the EnsignSummer Bash 2013. Mendoza made a motion to sign and approve Resolution 2013-12.Herrman seconded, motion carried.
Approve Minutes:  Showalter explained that the minutes from theMay 6, 2013 meeting were not complete yet and would need to be reviewed andpassed at the next regular meeting of the Ensign City Council.
Theminutes from the May 21, 2013 Special Meeting of the Ensign CityCouncil were read and discussed. Mendoza made a motion to approve the minutesas written. Knutson seconded, motion carried.
Approve Bills:  Bills were reviewed and discussed. Wilsonmade a motion to pass the bills. Mendoza seconded, motion carried.
Correspondence: The KS League ofMunicipalities is hosting the 2013 Annual City Clerk’s Conference in Scott Cityon June 20 2013. Wilson made a motion to send Ballesteros andShowalter. Mendoza seconded, motion carried.
Superintendent Report: Beltran explainedthat after Kinsey Automotive towed the City pickup to their shop they foundthat the estimate that they gave was inadequate and the actual repair cost wasgoing to be around $500.00 more. Wilson made a motion to approve the additional$500.00 expense to complete the repairs. Knutson seconded, motion carried.
Adjourn: Herrman made a motionto adjourn. Mendoza seconded, motion carried.
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Ensign City Council Meeting Minutes
July 1, 2013 7:00 pm
TheGoverning Body of the City of Ensign, Kansas met in regular session on July 1,2013. The meeting was called to order at 7:00 by Mayor Renee Andrade. Councilmembers attending were, Jesus Mendoza; Ellen Herrman, Kimberly Wilson, andCharles Blattner.  Also present was FireChief Travis Sidebottom, City Superintendent Gabriel Beltran, City Clerk MollyShowalter, City Clerk Aracely Ballesteros, City Attorney Mike Doll, and guests LarissaLong of Black Hills Energy, Jim Kennedy of Kennedy & McKee & Company, StephanieSidebottom, and Kathleen Holt.  
Black Hills Energy Franchise Renewal: Long addressed the Council about thefranchise renewal that she presented at the June meeting. Council discussed therenewal contract. Mendoza made a motion to renew the Black Hills EnergyFranchise Agreement. Blattner seconded, motion carried with 3 yays and 1 nay(Herrman).  
Update on City Accounting: Kennedy updated theCouncil on the budget needing published in August 2013 and Formal BudgetHearing is required to be held 10 days prior to publishing. He explained to theCouncil that prior to the audit being performed it is imperative that the Quickbooksupdate and data entry needed to be complete.  
Update from City Attorney: Doll brieflyexplained the process about the water rate changes over the prior five to tenyears. No update at this time on the pending case regarding previous City ClerkMarca Berger.
At 7:17 Wilson made a motion to adjourn to anexecutive session for 5 minutes to discuss legal matters. Mendoza seconded,motion carried.
Regular meeting resumed at 7:23.   
Sewage Pond Project Update:Holt explained to the Council how the construction phaseof the project would work. Joel Krochell of EBH will be at the site. He will begenerating reports and working with the City Clerks on handling the paperwork. Shealso explained how the pay request process would work and the work that theclerks would be required to complete the process. At each meeting Holt will bepresenting any pay requests needing to be submitted and the Council will makethe motions to pay each so that the funds can be disbursed. She presented thefirst of these pay requests. Mendoza made a motion to sign the pay request.Wilson seconded, motion carried.   
Fire Department Report:Sidebottom reported that the Ensign Fire Department hadone fire run Friday June 28, 2013 at the City Limits. He asked if the Councilwould agree to set up rodent and pest spraying at the fire shed because thefire fighters have to deal with mice and pests… He also stated that he wouldneed the clerks to order batteries for the fire fighter radios there is a totalof 8.
Event Committee Report: Wilson updated theCouncil on what was spent on the Ensign Summer Bash 2013 and the attendancerecorded.
Approve Minutes:  Council reviewed minutes from the May 6, 2013and the June 3, 2013 meetings. Mendoza made a motion to approve the May 6, 2013minutes as typed. Wilson seconded, motion carried. Blattner made a motion toapprove the June 3, 2013 minutes as typed. Mendoza seconded, motion carried.
Approve Bills:  Bills were reviewed and discussed. Mendozamade a motion to pass the bills. Wilson seconded, motion carried.
Correspondence: Council discussedVicki Pegram’s statements requesting a refund on an overpayment of water bills.Blattner made a motion to table the discussion until the next meeting. Herrmanseconded, motion carried. Showalter updated the Council on the agenda discussedand information received at the annual City Clerk conference.  
Superintendent Report: Beltran reported thatthe flag pole at the Post Office is not working and suggested that it bereplaced. Estimated cost for a replacement pole is around $250.00. Councilconsensus is to order and install a new pole.
New Business:  Jack McGary was discussed about hisperformance as a motor grader operator. There have been complaints about thegrading in the alley ways. It was decided that he would be given another monthto improve the motor grading of the streets and the alley ways and that Andradewould have a discussion with him about performance.
Old Business: Mendoza discussedwith the Council that the previous governing body had approved a budget to makesome park improvements such as the addition of another basketball goal,basketball court timed lighting, new ground cover under the park equipment, anda sprinkler system to get the grounds in shape and sticker free. It was decidedthat those improvements would be tabled until a later meeting. Andrade alsostated that the old motor grader needed to be picked up from Chuck Fisher’shouse and sold . Mendoza made a motion to get cost estimates on rock to replacethe sand under the park equipment and have Gabriel start removing the sand.Wilson seconded, motion carried.
Adjourn: Blattner made amotion to adjourn. Herrman seconded, motion carried.
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Ensign City Council Minutes
August 5, 2013
 The Governing Body of the City of Ensign, Kansas met in regular session on August 5,2013. The meeting was called to order at 7:00 by Mayor Renee Andrade. Councilmembers attending were, Ellen Herrman, Reuben Knutson, Kimberly Wilson, and Charles Blattner. Also present was City Superintendent Gabriel Beltran, City Clerk Molly Showalter, City Clerk Aracely Ballesteros, Guests; Joyce Kleweno, and Bruce Harnett.  
Fire Department Report:  NONE
Event Committee Report: NONE
Approve Minutes:  The minutes from the July 1, 2013Regular Meeting of the Ensign City Council were read and discussed. Wilson made a motion to approve the minutes as written. Knutson seconded, motion carried.
Approve Bills: Bills were reviewed and discussed. Wilson made a motion to pass the bills. Blattner seconded, motion carried.
Correspondence: NONE
Superintendent Report: Beltran updated the council on the progress of the Ensign Sewer Project. He also asked for council approval to have JAG Construction come do an estimate for the Ensign City Park Walking Path. Council gave approval for the estimate to be done. He also informed the council of repairs needing doneto the mower, council decided to table the mower repairs.
Building Permit: A building permit for the construction of an addition to Chandra Hernandezs’ home was reviewed and approved. 
Citizen/Guest Concerns: Harnett discussed with the council a recent increase in the usage of the water at the Ensign United Methodist Church. Council reviewed the bill and agreed to decrease the charges to the base rate for the month and instructed City Hall staff to keep an eye on the meter and the water faucet on the church’s property in case of the possibility of water theft taking place.
New Business: Andrade spoke to the council about the need to replace the back door of the City Hall due to the leaking that has caused mildew and other moisture control issues, as well as being a security risk. Council instructed Beltran to install multiple locks on the door to prevent the security issues. Andrade discussed the drop box moisture control issues as well as computer issues occurring in the City Hall. Council asked for estimates to be retrieved on the replacement of computers and tabled the drop box until a later meeting. Andrade also informed the council that numerous street signs in town might need to be replaced in accordance with new County regulations on reflective signs.
Old Business: Water bill reimbursements were considered and discussed. Council tabled this item until the budget hearing could take place and an update from Kennedy & McKee could be considered.
Adjourn:  Wilson made a motion to adjourn. Herrman seconded, motion carried. 
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Ensign City Council Minutes SPECIAL Meeting
August 19, 2013
The Governing Body of the City of Ensign, Kansas met in a special session on August 19,2013.The meeting was called to order at 7:05 pm by Mayor Renee Andrade. Councilmembers attending were, Jesus Mendoza, Kimberly Wilson, Charles Blattner, and Ellen Herrman. Also present was City Clerk Molly Showalter, City Clerk Aracely Ballesteros, and Guest Jim Kennedy of Kennedy & McKee, and Joyce Kleweno.
Budget Review: Kennedy reviewed the upcoming budget with the council. Wilson made a motion to publish notice of the upcoming budget hearing. Herrman seconded, motion carried.
At7:55 pm a recess was called for 10 minutes for the arrival of another councilmember. At 8:05pm the meeting was called back to order.
Replacement Door for the City Hall: Council discussed the condition of the back door at the City Hall after the installation of new locks; decided to table the issue to a further meeting.
Replacement Computers for the City Hall: Council discussed the condition and age of the City Hall computers. Wilson made a motion to replace computers giving a budget cap of $1800.00 for the entire purchase. Mendoza seconded, motion carried.
Adjourn:  At 8:22 pm Wilson made a motion to adjourn. Herrman seconded, motion carried.  
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Ensign City Council Minutes
September 9, 2013
The Governing Body of the City of Ensign, Kansas met in regular session on September 9, 2013. The meeting was called to order at 7:00 by Mayor Renee Andrade. Council members attending were, Ellen Herrman, Reuben Knutson, Kimberly Wilson, Jesus Mendoza Jr, and Charles Blattner. Also present was City Clerk Molly Showalter, City Clerk Aracely Ballesteros, Guests; Joyce Kleweno, Janet Huelskamp, and Jerald Kemmerer Rep. Pride Ag Resources.  
CDBG/SRLF Pay Requests: Huelskamp  explained the pay requests on the Ensign Sewer Pond Project from Max Jantz Excavating(contractor), EBH (Engineering Firm), and herself (Administrator of the Project). She explained the process in approving the pay requests and issuing funds once they are received from the state. Mendoza made a motion to approve the pay requests and sign them for processing through the state. Blattner seconded, motion carried with 5 yays 0 nays.
Update from Pride Ag Resources:  Kemmerer updated the council on the construction of a new shed on the Pride Ag Property Northeast corner of Ensign. He explained that the shed will serve the purpose of storing chemicals and explained the process of transport and storage of such chemicals. Council asked questions about the type of chemicals being stored and the size of the new shed. Kemmerer also informed the council that it has been nearly a year since Pride Ag installed a new system for the fuel pumps at the Ensign location making the pumps available 24/7 to customers with any type of Debit or Credit card. He finished his update by stating that the new shed construction (weather permitting) would be complete by the end of October 2013and the new shed would utilize water from the Pride Ag well rather than being operated off of the Ensign Public Water Supply.
Fire Department Report: There was a run this month West of Ensign it involved a vehicle roll-over.
Event Committee Report: NONE
Approve Minutes:  The minutes from the August 5,2013 Regular Meeting of the Ensign City Council were read and discussed. Blattner made a motion to approve the minutes as written. Knutson seconded, motion carried. The minutes from the August 19, 2013 SPECIAL Meeting of the Ensign City Council were read and discussed. Wilson made a motion to approve the minutes as written. Mendoza seconded, motion carried.
Approve Bills: Bills were reviewed and discussed. Wilson made a motion to pass the bills. Mendoza seconded, motion carried.
Correspondence: NONE
Superintendent Report: NONE
New Business:2013 LKM Conference in Overland Park was discussed. Council decided the cost of attendance was too high and denied attendance by the City Hall staff.
Old Business: Vicious dogs in town were discussed. Wilson made a motion that for the time being when the City faced a vicious dog complaint, the owner needed to be summoned to Municipal Court and face the judge. Knutson seconded, motion carried.
The claims against the City for over-charge of water were discussed. Wilson made a motion to deny all claims against the City. Knutson seconded, motion carried with 3 Yays and 2 Nays.
Wilson called and Executive Session for 10minutes to discuss changed to the current Water Payment Arrangement Policies. Mendoza seconded, motion carried.
Council resumed open meeting at 9:25pm. Council presented clerks with two customer accounts labeled account No. 1 and No. 2. Council requested account No. 1 be brought into Municipal Court to handle unpaid balance of account. Pertaining to account No. 2 and other accounts the council requested that the clerks draft a resolution to the current payment arrangement policies stating that payment arrangements cannot overlap and have to be completed prior to new arrangements being drafted. Balance must be paid in full before new arrangements are made.
Adjourn:  Wilson made a motion to adjourn at 9:45 pm. Blattner seconded, motion carried.
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Ensign City Council Meeting Minutes
October 7, 2013 7:00 pm
The Governing Body of the City of Ensign, Kansas met in regular session on October7, 2013. The meeting was called to order at 7:00 by Mayor Renee Andrade. Council members attending were, Ellen Herrman, Reuben Knutson, Kimberly Wilson, Jesus Mendoza Jr, and Charles Blattner. Also present was City Clerk Molly Showalter, City Clerk Aracely Ballesteros, City Superintendent Gabriel Beltran, Guests; Kathy Holt, Sean Wendel of Gray County, and Kevin Statton.  
Update: Wendel addressed the Council about upcoming changes to state regulations requiring municipalities to purchase andinstate new signs city-wide. Wendel explained that the County can purchase signs in bulk at a cheaper cost if they order in bulk and offered to add the signs required for Ensign to an upcoming purchase. He brought examples of the sign material needed and the size and font style required for the council to review. He explained that the new signs will have to be post at least 7 foot above-ground and the City of Ensign needs to have new signs in place by May 1,2014.
CDBG/SRLF Pay Requests: Holt presented to the Council pay requests needing approval on the construction of the Sewer Lagoon Project and reviewed with the council the construction progress.
Citizen Question: Statton presented to the Council concerns he had over the balance on his utility account with the City of Ensign. He explained that due to a water leak on his property earlier in the year his water has been disconnected and he has had a difficult time paying the large balance due on the account. After a short discussion the Council decided to credit Statton’s balance to compensate for the leak he incurred. Mr. Statton was also instructed to set up a payment arrangement with the City Clerk and pay toward the remaining balance on his account each month.
Fire Department Report: NONE
Event Committee Report: Wilson presented the Council with a list of sponsors she has acquired to organize the 2013 Christmas Social. She asked that the Council consider donating the $250.00 that was donated last year in orde rto assist with preparations for the dinner and social. Herrman questioned if it was necessary for the City to buy gifts for all the children in Ensign…Wilson explained that she acquires sponsors for that purpose and if her budget allows for the decorations, dinner, and gifts she questioned why anyone on the Councilor in the City would have a problem with providing each Ensign child with a Christmas gift from the City. Blattner made a motion to give the Ensign Event Committee $250.00 toward the 2013 Ensign Christmas Social. Knutson seconded, motion carried.
Approve Minutes: The minutes from the September 9, 2013 Council Meeting were read and discussed. Mendoza made a motion approve the minutes as written. Wilson seconded, motion carried.
Approve Bills: Bills due for the month of October were presented to the Council. After review and discussion Council asked the City Clerks to drop data coverage on the City Superintendent’s cell phone and shop around for cheaper plan rates. Mendoza made a motion to make those changes. Blattner seconded, motion carried. Wilson made a motion to approve the bills. Herrman seconded, motion carried.
Correspondence: NONE
City Clerk Report: Showalter presented the Council with 2 state regulated plans that her and Beltran have worked on creating for the City of Ensign. She explained that during the recent Public Water Supply Inspection by the state it was determined that the City of Ensign is lacking numerous emergency plans that have been requested by inspectors multiple times. Each plan requires information regarding city operations coupled with Council and Staff information and instructions in the event of an emergency, drought, city-wide disaster, ect…
Superintendent Report: Beltran explained to the Council that the city pick-up is not running. Council discussed possible problems with the pick-up and instructed Beltran to purchase and install a new fuel filter to see if it remedied the problem.
New Business:
-Ordinance No. 166 was discussed detailing changes to tax rates based on the proposed and approved budget for 2014. Mendoza made a motion to pass Ord. # 166. Blattner seconded, motion carried.
-Resolution No.2012-15(A) was discussed toamend the Payment Arrangement Policies for the City of Ensign. Wilson made a motion to pass Res.# 2012-15(A). Blattner seconded, motion carried.
-Resolution No.2013-20 was discussed to amend the City Superintendent Position to include Road Maintenance. Mendoza made a motion to pass Res. #2013-20. Blattner seconded, motion carried.
Old Business: Andrade informed the Council that there had been a child within the City attacked and bitten by a loose dog. Council again discusses problems with dogs at large in the community and discussed any options available for controlling the amount of loose dogs in the community.
Adjourn: Wilson made a motion at 9:28 to adjourn the meeting. Knutson seconded, motion carried. 

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Ensign City Council Minutes
November 4, 2013
The Governing Body of the City of Ensign, Kansas met in regular session on November 4, 2013. The meeting was called to order at 7:00 by Mayor Renee Andrade. Council members attending were, Ellen Herrman, Reuben Knutson, Kimberly Wilson, and Charles Blattner. Also present was City Clerk Molly Showalter, City Clerk Aracely Ballesteros, City Superintendent Gabriel Beltran, and City Accountant Jim Kennedy of Kennedy and McKee.  
2012 Audit Review: Kennedy reviewed the 2012 Audit with the Council discussing each City account, balances, office operations, and improvements. Knutson made a motion to approve conditions of the 2012 Audit. Wilson seconded, motion approved.
Fire Department Report: NONE
Event Committee Report: NONE
Approve Minutes: The minutes from the October 7, 2013 Council Meeting were read and discussed. Blattner made a motion approve the minutes as written. Wilson seconded, motion carried.
Approve Bills: Bills due for the month of November were presented to the Council. Knutson made a motion to approve the bills. Blattner seconded, motion carried.
Correspondence: A notice of Hearing scheduled in the case of Gray County V. former Ensign City Clerk Marca Berger was read and discussed. A notice of the maturity of an Ensign City Bond was read and discussed.
Superintendent Report: Beltran explained that the construction phase of the Ensign Sewer Lagoon Project is now complete. He also explained that he has been working with Sean Wendel of Gray County in the replacement costs of Ensign City street signs. He explained that the City pick-up is again broken down and asked the council for permission to have it taken back to Kinsey Automotive of Dodge City so they can assess whether it is a problem with the fuel pump they replaced in May that is still under warranty. Council gave Beltran permission to contact Kinsey and get the pickup towed to be looked at.
New Business: Showalter updated the Council about the claim filed against the Ensign Utility Billing Department in Gray County Small Claims Court by Vicki and Harry Pegram. She explained that the case had been mis-filed and was thereby dismissed without prejudice by Judge Duncan. As of yet there has been no other claims filed. Andrade explained to the Council that she was approached by a private citizen about the possibility of the City hosting a charity benefit for a young girl in the community who is suffering from cancer. The Council declined doing an event because they felt if one event was hosted, that everyone needing a charity event would ask the City to host another. Knutson asked Beltran about a taste and smell of the water. Beltran explained that all testing and samples of the City water have come back from the state in perfect condition and the levels are set where the state requires. Council also discussed vacant houses and their water bill balances.
Old Business: Showalter updated the Council about the AT&T account. She contacted customer service to learn that it would be impossible to eliminate the data service on the superintendent’s phone without eliminating it on the Ipad which is used for meter reading.
Adjourn: Blattner made a motion at 8:10pm to adjourn the meeting. Herrman seconded, motion carried.  

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Ensign City Council Meeting Minutes
December 2, 2013 7:00 pm
The Governing Body of the City of Ensign, Kansas met in regular session on December 2, 2013. The meeting was called to order at 7:00 by Mayor Renee Andrade. Council members attending were, Ellen Herrman, Reuben Knutson, Kimberly Wilson, Jesus Mendoza, and Charles Blattner. Also present was City Clerk Molly Showalter, City Clerk Aracely Ballesteros, City Superintendent Gabriel Beltran. Guests in attendance were Candi of the Gray County Library System, Cassandra Fisher, Joel Kroschell, Kathy Holt, and Joyce Kleweno.  
New Business: Candi presented to the Council the annual contract between the City of Ensign and the Gray County Library System regarding the Ensign Library. Wilson made a motion to approve the contract. Blattner seconded, motion carried. Fisher explained that she would like put in a permanent after-hours drop box at the Ensign Library for patrons to return books when the library is closed. Candi asked if the City would be willing to help with the installation of a concrete pad to stabilize the box once the Gray County Library System purchased it. It was also discussed that Fisher desires a bike rack near the Library and concrete for both the drop box and the bike rack could be put in at the same time. The Council agreed to assist in the concrete application and will be working with Candi when weather is permitting to start the project. Candi also asked that the City Superintendent take a look at the faucet in the Library restroom because it has been leaking.
Kroschell and Holt discussed with the Council overall costs and completion of the Ensign Sewer Lagoon Project explaining that the construction phase is now complete. KS Department of Health and Environment has completed all necessary inspections and reports that the project was a flying success and all codes are passed with its completion. They explained that the original estimate on the project was $638,000.00 and at completion the total cost came out to $508,504.80 way under budget. They also explained that only half of that cost is through a State Revolving Loan that the City is responsible to pay back. There was an amount near $24,000.00 remaining in the budget and Council discussed options in using those funds for a mower to maintain the sewer pond area. Council decided to table the issue until the January meeting and research the cost of a new mower.
Fire Department Report: NONE
Event Committee Report: NONE
Approve Minutes: The minutes from the November 4, 2013 Council Meeting were read and discussed. Knutson made a motion approve the minutes as written. Herrman seconded, motion carried.
Approve Bills: Bills due for the month of December were presented to the Council. Mendoza made a motion to approve the bills. Blattner seconded, motion carried.
Correspondence: NONE
Superintendent Report: Beltran presented to the Council cost estimates provided by Gray County on the replacement of street signs, posts and anchors. Council tabled the issue.
City Clerk Report: Showalter presented the Council with a check received from previous City Clerk Marca Berger along with a letter apologizing for hardships incurred. Showalter explained that this payment was received as restitution in the judgment found against Mrs. Berger for charges she received as theft from the City of Ensign.
Old Business: Herrman asked why the City had no Christmas decorations hung yet. The staff explained that Beltran was told he was not allowed to hang the decorations himself. Herrman stated that she was told that the new street light poles on Aubrey could not hold the Christmas decorations. Showalter explained that was NOT true. Although the new poles are not equipped with brackets to hang the decorations Victory Electric just needed to give permission to hang new brackets and the decorations and that if asked she was sure Victory would also assist in hanging the old decorations. Showalter also explained that there was a discussion last December about the tattered condition of the old Christmas decorations and new ones were not purchased at that time. Council discussed the condition of the old decorations that were obtained used from Montezuma many years ago, and the costs of purchasing new decorations. Herrman and Blattner stated that the City should wait a few years and let funds grow for the City before purchasing new decorations. The staff asked if they could obtain the permission and assistance from Victory Electric to hang the old decorations this year so that the City would have at least some Christmas spirit. The Council declined stating that it was unnecessary this year and that all the other cities around here have already hung their decorations so Ensign should just not decorate this year. Showalter asked if the staff could be given a $20 to $50 budget to buy decorations for the City Hall so it could at least be decorated. The Council declined decorating the City Hall stating it wasn’t necessary.
Wilson called an Executive Session at 8:25 for 15 minutes to discuss employee bonuses and cost of living raises. At 8:40 the Executive Session was extended and additional 15 minutes.
Regular Session resumed at 8:50. Wilson made a motion to give City Superintendent and Clerks a $100 Christmas Bonus and $0.15 cost of living raise beginning with the first pay period in January. Mendoza seconded, motion carried.
Adjourn: Blattner made a motion at 9:00 pm to adjourn the meeting. Wilson seconded, motion carried. 


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Ensign City Council Minutes SPECIAL Meeting
December 19, 2013
The Governing Body of the City of Ensign, Kansas met in a special session on December 19,2013 for the purpose of holding a Public Hearing to answer and questions over the finalization of the Ensign Sewer Lagoon Project. The meeting was called to order at 6:30 pm by Mayor Renee Andrade. Council members attending were, Rueben Knutson, Kimberly Wilson, Jesus Mendoza. Also in attendance were City Superintendent Gabriel Beltran, City Clerks Molly Showalter and Aracely Ballesteros, and Grant Administrator Janet Huelskamp.
Ensign Sewer Lagoon Project Final Review:Huelskamp asked if there was any questions or complaints regarding the construction of the Ensign Sewer Lagoons. She explained how the funds were distributed throughout the course of the project and what the final stages were in closing the project. There will be a final discussion over the closure of the project at the January Regular Meeting of the Ensign City Council.
Ensign City Christmas Decorations: Showalter explained that there have been messages written on the City chalk board outside the Post Office again. Citizens were asking why Ensign had no Christmas decorations this year. After seeing this message Showalter explained to the Ensign Postmaster Karla Schubert that the City Council had made the decision to not hang lights this year and even declined a small budget to the staff to decorate the Ensign City Hall. The next message written on the chalk board stated that the City Council “Wanted Christmas Decorations hung”. Showalter asked if the message was written by a member of the City Council. She explained that this gave a message to the citizens that the Ensign staff made a sole decision to not hang City Christmas decorations. She explained that this was upsetting because all of the City Hall staff requested that the Council give permission to allow the staff to get the Christmas decorations hung. She again asked the Council what their decision was on the decorations this year. Mendoza stated that it was a Council decision to not hang decorations, the decision was made at the December 2, 2013 at the Regular Meeting of the Ensign City Council.
Adjournment: Wilson made a motion to adjourn at 6:50 pm. Knutson seconded, motion carried.

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