City of Ensign - Ensign Kansas

Ensign City Council 
Meeting Minutes 2014

Ensign City Council Minutes
 January 13, 2014
The Governing Body of the City of Ensign, Kansas met in regular session on January 13, 2014. The meeting was called to order at 7:00 by Mayor Renee Andrade. Council members attending were, Ellen Herrman, Reuben Knutson, Kimberly Wilson, and Jesus Mendoza. Also present was City Clerk Molly Showalter, City Clerk Aracely Ballesteros, and City Superintendent Gabriel Beltran. Guest in attendance was Janet Huelskamp for the CDBG Ensign Sewer Lagoon Project.  
Ensign Sewer Lagoon Project Closure: Huelskamp explained that there are funds in the amount of $22,236.00 remaining of the State Revolving Loan fund portion of the Sewer Lagoon Project that the City of Ensign needs to decide whether to utilize or not. She also explained that the CDBG portion of the Project was near completion and following the mandatory audit by Linda Hunsiker of the State the CDBG portion will require signatures and approval by the Ensign City Council in order to be complete. She will be attending the next regular meeting of the Ensign City Council in February for those approvals and signatures. She explained that the project went very well and the Sewer Lagoon is in great shape and exceeding all state regulations and expectations. Mendoza made a motion to hold off on closing the State Revolving Loan portion of the project to give Beltran the next month to gather estimates on construction of a new City Shop and mower to maintain the Sewer Pond area. Wilson seconded, motion carried with 4 Yays.
Fire Department Report: NONE
Event Committee Report: Wilson described activities that took place during the 2013 Ensign Christmas Social and sponsors for the event. She also announced that the 2014 Ensign Summer Bash is scheduled to take place on July 12, 2014 and she will inform the Council and residents of the activities scheduled as the year progresses. She is currently working on gathering sponsors and venders for the event this year.
Approve Minutes: The minutes from the December 2, 2013 Council Meeting were read and discussed. Wilson made a motion approve the minutes as written. Mendoza seconded, motion carried. The minutes from the December 19, 2013 Public Hearing of the Ensign City Council were read and discussed. Knutson made a motion to approve the minutes as written. Mendoza seconded, motion carried.
Approve Bills: Bills due for the month of January were presented to the Council. Mendoza made a motion to approve the bills. Herrman seconded, motion carried.
Correspondence: NONE
Superintendent Report: Beltran discussed with the Council the possibility of constructing a small shop behind the Ensign City Hall for the storage of office records, tools, and small equipment; ie the mower, gater, weed eater, ect… He was instructed to begin gathering bids on the construction costs and estimates on mower blades ect. and have them prepared for presentation at the February regular meeting of the Ensign City Council.
New Business: Watson explained to the Council that she has been working on improvements needed at the Ensign City Park. She has researched grant programs, donation of used park equipment, and ground surface covering for the last few years. She is currently working on two grant applications that have to be submitted this month and would allow for NEW City Park Benches and Surface Covering around the existing park equipment made from recycled tire materials. She is working additional hours in order to complete the applications and this is the first time she has applied for any type of grants for the City. She and Beltran have been working at measurements, budgeting, and bids from multiple venders to complete the application process. 
Old Business: The used snow blade was sold out of state for $750.00 that was deposited in the City Park Fund.
Adjourn: Herrman made a motion at 8:02 pm to adjourn the meeting. Knutson seconded, motion carried.  


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Ensign City Council Minutes
 February 10, 2014
The Governing Body of the City of Ensign, Kansas met in regular session on January 13, 2014. The meeting was called to order at 7:00 by Mayor Renee Andrade. Council members attending were, Ellen Herrman, Reuben Knutson, Kimberly Wilson, and Charles Blattner. Also present was City Clerk Molly Showalter. Guest in attendance was Janet Huelskamp for the CDBG Ensign Sewer Lagoon Project.  
Ensign Sewer Lagoon Project Closure: Huelskamp explained the audit that took place at the end of the construction phase of the project. She stated that Linda Hunsiker of the State of Kansas was very pleased with the entire project, staff, and paperwork that was done to complete the project. She brought the final paperwork necessary to close out the CDBG portion of the project and requested signatures and approval by the Mayor and City Council. Mayor Andrade signed the paperwork and Huelskamp stated that she was very pleased with how the project went and that it was a pleasure working with the City of Ensign through this grant process.
City Clerk Report: Watson discussed the grant applications that she has recently filed in an attempt to get new recycled tire ground covering under the playground equipment at the Ensign City Park and new recycled tire material benches for the City Park and Basketball court. She explained that if these two grants were awarded to the City of Ensign (with the budget approved by the previous City Council) the City would be able to successfully install the new City Park sprinkler system to control stickers and green-up the grounds, add two new basketball goals, purchase the park benches, install the new ground covering, and create a new surround to contain the new ground covering. This would be a newly refurbished Ensign City Park under the budget previously decided for the project. Watson also discussed the changes to the City Website and addition of the Calendar of Events tab. She explained that residents would now be able to view multiple months in advance highlighting office closures due to holidays, events in the community ect… She wanted to let the Council know that the public was also welcome to call in from this point forward with any events that they would like added to the calendar.
Fire Department Report: NONE
Event Committee Report: NONE
Approve Minutes: The minutes from the January 13, 2013 Council Meeting were read and discussed. Knutson made a motion approve the minutes as written. Herrman seconded, motion carried.
Approve Bills: Bills due for the month of February were presented to the Council. Blattner made a motion to approve the bills. Herrman seconded, motion carried.
Wilson made a motion to go into Executive Session for 20 minutes to discuss a resident utility bill broken arrangement. Knutson Seconded, motion carried.
Council returned from Executive Session at 7:40 pm and instructed staff to disconnect utility service of resident #1 due to broken payment arrangement. They further instructed that services were not allowed to be restored until full payment was made in addition to the $50.00 mandatory re-connection of services fee.
Correspondence: NONE
Superintendent Report: Beltran was not available for the meeting. NONE
New Business: NONE
Old Business: NONE
Adjourn: Blattner made a motion to adjourn the meeting. Wilson seconded, motion carried.  

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Ensign City Council SPECIAL Meeting Minutes
February 12, 2014 
The Governing Body of the City of Ensign, Kansas met in a Special Session on February 12, 2014. The meeting was called to order at 8:00 pm by Mayor Renee Andrade. Council members attending were Jesus Mendoza, Ellen Herrman, Kimberly Wilson, Reuben Knutson, and Charles Blattner. Also present was City Superintendent Gabriel Beltran and City Clerk Molly Watson.
Blattner made a motion for an Executive Session at 8:03 pm for 15 minutes to discuss Non-Elected Personnel. Mendoza seconded, motion carried.
Due to the discussion and by mistake Executive Session carried past the 15 minutes allotted and Regular Session never resumed.
Adjourn: At 9:00pm Knutson made a motion to adjourn the meeting. Blattner seconded, motion carried.  

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Ensign City Council Minutes
 March 3, 2014
The Governing Body of the City of Ensign, Kansas met in regular session on March 3, 2014. The meeting was called to order at 7:02 by Mayor Renee Andrade. Council members attending were Jesus Mendoza, Ellen Herrman, Kimberly Wilson, and Charles Blattner. Also present was City Superintendent Gabriel Beltran, City Clerk Aracely Ballesteros, and City Clerk Molly Watson.
Wilson made a motion for an Executive Session at 7:03 pm for 10 minutes to discuss legal. Blattner seconded, motion carried.
Regular Session resumed at 7:13 pm.
Superintendent Report: Beltran presented 3 bids he had compiled on different mowers that would be possible for purchase for the Sewer Pond area. He also presented estimates on building construction costs for installing a City Shop on the South side of the City Hall. The Council discussed the possibility of renting a building to be used as storage and shop space. Mendoza suggested that a car port would save costs and would be easily installed and insulated for shop purposes. Staff encouraged the Council to utilize the funds available with the loan in order to solve storage problems the City has had for many years with the construction of a type of shop to house supplies, equipment, and records. Council discussed not using the funds and looking into other cheaper methods to build a shop later on. Wilson made a motion to purchase the Busch Hog mower for $2,500.00 and to close the State Revolving Loan Fund portion of the Ensign Sewer Lagoon Project not utilizing the other funds for a City Shop purchase. Mendoza seconded, motion carried.
City Clerk Report: Watson explained issues with a water leak at 405 Leavenworth and that the meter location was one of only a few throughout the City of Ensign that has that length of a line. The water meter for 405 Leavenworth is located at the opposite side of the block and runs next to the alley through another resident’s property. Due to the location of the meter, if a water leak like this occurs; the resident is expected to replace a line triple the length of the typical residential water line in the City. Mendoza made a motion for Beltran to dig up the resident’s water line to establish where the leak occurred and see if it was possible to be patched. Blattner seconded, motion carried. Ballesteros explained that while preparing the march Bill Sheet for the Council Meeting she encountered a number of venders that had not completed a statement for the month due to how early the Council Meetings take place each month. She asked if the Council would consider modifying the meeting date to a later date in the month to create a better billing cycle and have less conflicts with neighboring town’s Council Meetings. The Council declined and decided to continue with the meetings on the first Monday of each month.
Fire Department Report: NONE. Council discussed that there have been very few fire meetings and what the City’s option was in designating a new Fire Chief if necessary.
Event Committee Report: NONE
Approve Minutes: The minutes from the February 10, 2014 Council Meeting were read and discussed. Blattner made a motion approve the minutes as written. Wilson seconded, motion carried. The minutes from the February 12, 2014 SPECIAL Meeting were discussed. Council advised the staff to contact the KS League of Municipalities for advice on how to type the minutes as the meeting was not conducted properly per KOMA regulations.
Approve Bills: Bills due for the month of March were presented to the Council. Mendoza mentioned a correction to the amount listed for the Foley Tractor bill. Mendoza made a motion to approve the bills with that correction. Wilson seconded, motion carried.
Correspondence: A letter from Mrs. Dohrmann on behalf of the Ensign Keenager’s Building was read and discussed. Council agreed that maintenance of the Keenager building parking lot (ie. Snow removal) and yard space (ie. Mowing, weed eating, ect…) would continue by City staff at no cost to the Ensign Keenagers. A letter in regards to interest on the State Revolving Loan for the Ensign Sewer Lagoon Project was read and discussed. Mendoza made a motion to not pay the interest up front but rather let it be absorbed by normal payments set forth on the note. Wilson seconded, motion carried. Mendoza mentioned being approached by Cayetano Vazquez regarding the high amount of water usage on his property. The Council instructed Beltran to place a test meter on the property to determine whether there was a mechanical problem with the meter and if so to replace it. A letter from Jan Ackerman offering her services as an independent code enforcer was read and discussed. Council decided the City would decline her offer at this time. A copy of the Ensign Emergency Water Supply Plan was distributed to each member of the Council and Andrade asked that it be reviewed at home prior to the next meeting so that approval could be signed at that time per requirement by the state.
Blattner made a motion for an Executive Session at 8:37 pm for 15 minutes to discuss a residential billing account. Mendoza seconded, motion carried.
Regular Session resumed at 8:50 pm.
New Business: Wilson made a motion to send Customer # 1 a letter in Spanish stating a balance of the base rate for water, trash, and refuse for the months of January and February 2014. Blattner seconded, motion carried.  In the matter of Non-elected personnel sick, vacation, and personal leave Council instructed staff to make an amendment to the Employee Handbook to read that employees are allotted 3 sick days per year with no roll-over, 5 vacation days per year with no-roll over, and 5 personal days no pay per approval from Mayor.
Herrman made a motion for an Executive Session at 10:25 pm for 30 minutes non-elected personnel. Wilson seconded, motion carried.
Regular Session resumed at 10:55 pm.
Old Business: NONE
Adjourn: Wilson made a motion to adjourn the meeting at 11:03pm. Mendoza seconded, motion carried.  

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Ensign City Council SPECIAL Meeting Minutes
March 5, 2014 
The Governing Body of the City of Ensign, Kansas met in a Special Session on March 5, 2014. The meeting was called to order at 8:00 pm by Mayor Renee Andrade. Council members attending were Jesus Mendoza, Ellen Herrman, Kimberly Wilson, Reuben Knutson, and Charles Blattner. Also present was City Clerk Aracely Ballesteros and City Clerk Molly Watson.
Resident Request for Water Line Relocation:Andrade explained the reason for this special meeting was the water leak at 405 Leavenworth and advice from legal counsel on ordinances pertaining to the situation. Wilson requested to the Council that the City relocate her water meter from the West end of her alley to the front of her property. She explained that the distance from her water meter to her home is over three times the distance of a standard water line within the city. With the leak she has and any she may encounter in the future she runs an extremely high cost in replacing/repairing the line due to its length. In addition first permission would have to be given by her neighbor to dig up the line for repairs due to the line running under a large portion of his property. Watson explained to the Council that she had contacted City Attorney Mike Doll and made him aware of this situation. He reviewed all ordinances pertaining to this issue and issued a letter to the council that was reviewed. Knutson made a motion to table the decision on relocating the line until further estimates could be obtained on the new water tap cost to the City. Blattner seconded, motion carried.
Adjourn: At 9:00pm Blattner made a motion to adjourn the meeting. Knutson seconded, motion carried.  

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Ensign City Council Minutes
 April 7, 2014
The Governing Body of the City of Ensign, Kansas met in regular session on April 7, 2014. The meeting was called to order at 7:00 by Mayor Renee Andrade. Council members attending were Ellen Herrman, Kimberly Wilson, Reuben Knutson, and Charles Blattner. Also present were City Clerk Aracely Ballesteros and City Clerk Molly Watson. Guests included Kathleen Holt, Joyce Kleweno, and Ensign Fire Chief Travis Sidebottom.
Superintendent Report: In Beltran’s absence Watson explained that he will be attending 2 upcoming Am Kan Conferences in Colby and Winfield to complete the credits necessary to text for his water certification.
City Clerk Report: Ballesteros explained that the City’s safety deposit boxes at Montezuma State Bank are up for renewal. After a short discussion of contents the council decided to ask the bank to close both boxes and acquire one large box for the City. She also explained that the current City Hall office hours weren’t convenient for most resident or businesses and requested a change in office hours. Blattner made a motion to change the City Hall office hours to 9:00 am to 1:00 pm Mondays, Wednesdays and Fridays. Knutson seconded, motion carried.  Watson announced that after her application process the City of Ensign has been awarded a grant for waste tire materials to update the Ensign City Park. The new ground covering for the playground area will be recycled tire material and benches will be installed for the playground and basketball court constructed from the same material. She also explained that she and Beltran completed the 2014 Kansas Public Water Supply Capacity Development Survey through KDHE. This survey gives KDHE a better understanding of the priority level of each municipality in the state of Kansas. Based on the answers of the survey the City of Ensign was ranked as a medium priority for KDHE. While this is a great score, the goal is to eventually be rated as a low priority and the City of Ensign is only 9 points from this ranking. She then presented information received by all three City of Ensign staff members from the recent Am Kan conference. She explained that this conference focused primarily on fiscal budgeting for municipalities and explained why Ensign’s budget struggles annually. It is vital to a City budget that utility systems bill accordingly to self-maintain, repair, and derive a small profit. Watson discussed seasonal residents being given the advantage of no water fees or connection/disconnection fees while disconnected for a season. It was advisable by the state that this policy be reviewed and revised to include fees/charges as soon as possible.
Fire Department Report: Travis Sidebottom handed his resignation letter in to the Council explaining that his family has moved to Montezuma and due to location he can no longer serve as the Chief of the Ensign Fire Department.
Event Committee Report: NONE
Approve Minutes: The minutes from the March 3, 2014 Council Meeting were read and discussed. Blattner made a motion approve the minutes as written. Wilson seconded, motion carried. The minutes from the March 5, 2014 SPECIAL Meeting were discussed. Knutson made a motion to approve the minutes as written. Blattner seconded, motion carried.
Blattner made a motion for an Executive Session for 5 minutes to discuss legal at 7:24 pm. Knutson seconded, motion carried.
Regular Session resumed at 7:27 pm.
The minutes were read from the February 2, 2014 SPECIAL Meeting. Wilson made a motion to approve the minutes as written. Blattner seconded, motion carried.
Approve Bills: Bills due for the month of April were presented to the Council. Wilson made a motion to approve the bills as written. Knutson seconded, motion carried.
Correspondence:  NONE
New Business: Watson presented the Council with an updated version of the Municipal Emergency Water Supply Plan for the City of Ensign. Council signed and adopted the plan. Wilson made a motion to pass Resolution No. 2014-3 adopting the 2014 Emergency Water Supply as written. Knutson seconded, motion carried. Resolution No. 2014-1 was reviewed adopting a Sign Maintenance Policy and Procedure for the City of Ensign. Blattner made a motion to adopt Resolution 2014-1 as written. Wilson seconded, motion carried with 4 Yays.
Old Business: Holt presented paperwork to the Council to finalize and close out the SRLF portion of the Ensign Sewer Lagoon project. Council explained that they chose to not accept the lowest bid on the lawn mower being purchased for maintenance of the Sewer pond due to the dealer being someone from out of the area with no background for the city to review. Wilson made a motion to accept the bid from American Implement of Dodge City and purchase the mower estimated. Knutson seconded, motion carried.
Mayor Andrade called a recess for 15 minutes at 8:15 pm to allow time for Rex Beemer of Gray County Emergency Management to arrive
Regular Session resumed at 8:25 pm.
Beemer explained the situation the Ensign Fire Department is in with a low number of current volunteers and now the resignation of the Fire Chief of 10 years. He encouraged the Council to take whatever steps necessary to encourage new volunteers because the lack of volunteers could result in the closing of the Ensign Fire Department. He further explained that the lack of a Municipal Fire Department would result in a longer response time for fires in the area and a large increase in residential and commercial property insurance rates. He offered suggestions such as incentive packages for fire fighters and compensation for fire runs attended by volunteers. He further explained that a trained Fire Chief was a necessity and he is willing to help, but unable to take on the position as his position as Cimarron Fire Chief would not allow it. He suggests acquiring a new Chief and getting them Firefighter I trained as soon as possible. He also spoke to the staff and Council about holding a course for all City officials (elected and non-elected) to receive NIMS training in disaster relief. He explained that this type of training is a necessity for all officials in the event of a city-wide disaster, and that he would email the staff on available dates that he could offer the training in Ensign.
Adjourn:  Blattner made a motion to adjourn the meeting at 8:54 pm. Herrman seconded, motion carried.  

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Ensign City Council Minutes
May 12, 2014
The Governing Body of the City of Ensign, Kansas met in regular session on May 12, 2014. The meeting was called to order at 7:00 by Mayor Renee Andrade. Council members attending were Ellen Herrman, Kimberly Wilson, and Charles Blattner. Council members Jesus Mendoza and Reuben Knutson attended by speaker phone for a portion of the meeting. Also present were City Clerk Aracely Ballesteros and City Clerk Molly Watson. Guests included City Attorney Mike Doll and Associate Andy Stein, Dale Luedke with KDOT, and Melissa Hixon.
Superintendent Report: In Beltran’s absence Mayor Andrade let Luedke present to the Council KDOT’s findings on location of City utility lines in regard to the upcoming US HWY 56 construction.  Luedke explained that KDOT has funding to supply small utilities such as Ensign with a private consultant to review plans and determine depth of lines in perspective of the project. Blattner made a motion to give approval to Luedke to have a private consultant review the plans and determine the depth of our lines in coordination with the construction of US HWY 56. Wilson seconded, motion carried.
Attorney Mike Doll stood to introduce a new Associate of Doll Law Firm Andy Stein and explain that he is currently retiring and allowing Stein to take over representation for the City of Ensign. He described Stein’s experience and education and the Council welcomed him to the City.
Watson presented estimates that Beltran had been working on before leaving on vacation.  After suggestion by Knutson, Beltran found a payment drop box for the City Hall for $269.00. The Council reviewed it. Watson then explained to the Council that the last time the water tower was cleaned and inspected was when she was on the Council (3 to 4 years ago) and she remembered it being a large expense in excess of $22,000.00. Due to the length of time elapsed the water tower is due to be cleaned and inspected again and Beltran has been looking into other options that would be lower cost to the City. Watson presented an estimate from Mid-Co Diving Corp. that Beltran requested in the amount of $2,675.00. She explained that the significantly lower cost stems from the process that Mid-Co uses in inspecting. Rather than draining the tower, this company dives with the tower full thereby saving a large expense for the City. Council decided to table a vote on the estimate until a later time. Lastly she explained that Beltran had attended the first of 2 conferences he was scheduled for and is awaiting the award of the 10 credits earned and certificate of completion. His next conference is scheduled for June. Blattner asked about the condition of the streets. Watson explained that Beltran cannot get the grader out until there is adequate moisture or the roads will get worse. Blattner suggested that the clerks contact Bill Preston to see if he would be interested in helping train Beltran or working on the roads for the City.
City Clerk Report: Watson the process of installing the rubber mulch that will be purchased as a part of the KDHE 50/50 grant awarded to the City of Ensign in the City Park. She also explained that railroad ties had been purchased and delivered to the City to use as a border around the playground containing the new rubber mulch. She then explained that Beltran and she have been working at retrieving estimates from local certified plumbers on installing a water tap adequate to accommodate the new Ensign City Park sprinkler system. At Watson’s request Victory Electric was out last week and installed a City Park light that now lights the entire basketball court and playground area. In addition, the new basketballs have been ordered. The City Park project is underway and should be completed in the next few months.
Fire Department Report: Blattner mentioned that he has talked to a few residents that might be interested in volunteering for the Ensign Fire Department. He said that he talked to Rex Beemer and Rex stated that Ensign would be okay operating without a Fire Chief for a while. Watson mentioned that Joe Carter showed interest in joining as well.
Event Committee Report: Wilson explained her sponsor donations thus far for the 2014 Ensign Summer Bash scheduled for July 12, 2014. During this portion of the meeting Council members Mendoza and Knutson were on speaker phone. Wilson stated that she needed an additional $1,500.00 from the City of Ensign to cover the cost of the inflatables for the children and the pot-a-potties. Council discussed the event, the cost, and the amount of donations Wilson has already acquired.
Approve Minutes: The minutes from the April 7, 2014 Council Meeting were read and discussed. Blattner made a motion to approve the minutes as typed. Herrman seconded, motion carried.  
Approve Bills: Bills due for the month of May were presented to the Council. Wilson made a motion to approve the bills as written. Blattner seconded, motion carried.
Correspondence:  Fleet card to save 15% on fuel cost for the city was discussed and decided against.
New Business: NIMS Training was discussed as scheduled for May 14, 2014 from 6-10pm at the Ensign City Hall. Blattner made a motion to pass Resolution No. 2014-02. Wilson seconded, motion carried.
Old Business: NONE
Adjourn:  Blattner made a motion to adjourn the meeting at 8:54 pm. Herrman seconded, motion carried.  

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Ensign City Council Minutes
 June 2, 2014
The Governing Body of the City of Ensign, Kansas met in regular session on June 2, 2014. The meeting was called to order at 7:00 by Mayor Renee Andrade. Council members attending were Ellen Herrman, Kimberly Wilson, Reuben Knutson, and Charles Blattner. Also present were City Superintendent Gabriel Beltran, City Clerk Aracely Ballesteros and City Clerk Molly Watson. Shaun Wendel for Gray County and Joyce Kleweno.
New Business: Wendel addressed the Council with an offer for the City of Ensign to purchase the building that currently houses the Gray County Road Maintainer located on the South End of the Ensign City Park. The County will tear it down and remove all remnants if the City of Ensign is not interested. He proposed that a starting offer could be $8,500.00. The Council discussed the cost and maybe a lower offer and Wendel told them to discuss and think it over getting back to him at a later time and date. After Wendel left Blattner suggested looking into other building costs.
Superintendent Report: Beltran presented a few estimates on the water tap of the main line near the Ensign City Park to accommodate a larger line to the park. After a short discussion Blattner made a motion to accept the bid from Frank’s Plumbing with Frank Penner out of Montezuma performing the tap. Knutson seconded, motion carried. Beltran also presented the previously presented bid on the cleaning and inspection of the water tower by Mid-Co Diving. Herrman made a motion to accept the estimate and get the inspection and cleaning scheduled. Knutson seconded, motion carried. Blattner asked if Beltran would be able to start using the road grader to eliminate some of the weed build-up next to gutters. Beltran explained with the mosquito treatments and city cleanup he is struggling to get it all done, but has that on his list as a priority.
Beltran exited the meeting to fog for mosquitos.
City Clerk Report: Watson updated the Council on progress in the Ensign City Park. She also explained that Jeanne Loewen with the Montezuma Press was over and conducted an interview with City Hall staff to run an article about the needs of the Ensign Fire Department and the progress on the Ensign City Park. Watson also proposed to the Council the possibility of switching from Kennedy and McKee for the upcoming audit to a new firm she found out of Ulysses under the charge of Roger Duncan. She explained that this firm came in at a significantly lower cost estimate and has more experience with smaller municipalities. Blattner made a motion to switch to Roger Duncan for audit and budget needs. Wilson seconded, motion carried. Ballesteros asked the council to clarify council pay for attendance by speakerphone. Council requested that Watson prepare a resolution to the speakerphone attendance policy that will include a pay description and can be reviewed at the next meeting.
Wilson made a motion at 7:45 pm to go into Executive Session to discuss resident accounts. Blattner seconded, motion carried. Council asked Clerk Ballesteros to enter the Executive Session.
Regular Session resumed at 7:53pm.
Fire Department Report: NONE
Event Committee Report: NONE
Approve Minutes: The minutes from the May 12, 2014 Council Meeting were read and discussed. Blattner made a motion to approve the minutes as typed. Wilson seconded, motion carried.  
Approve Bills: Bills due for the month of June were presented to the Council. Blattner made a motion to approve the bills as written. Knutson seconded, motion carried.
Correspondence:  NONE
New Business Continued: Watson presented to the Council Resolution No. 2014-4 Permitting Open Containers during the duration of the July 12, 2014 Ensign Summer Bash Event in the Park. Blattner made a motion to pass Resolution No. 2014-4. Knutson seconded, motion carried.
Old Business: Joyce Kleweno brought to the council a dispute she had about the reimbursement of a deposit paid on her son’s previous account. Council tabled the issue until a further meeting to allow further research into the account.
Adjourn:  Blattner made a motion to adjourn the meeting at 8:36 pm. Knutson seconded, motion carried.  

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Ensign City Council Minutes
July 7, 2014 
The Governing Body of the City of Ensign, Kansas met in regular session on July 7, 2014. The meeting was called to order at 7:00 by Mayor Renee Andrade. Council members attending were Ellen Herrman, Kimberly Wilson, Reuben Knutson, and Charles Blattner. Also present were City Superintendent Gabriel Beltran, and City Clerk Molly Watson. Daniel Wilson and Joyce Kleweno.
Superintendent Report: Beltran presented the Council his previous state conference attendance and stated that he has received all credits necessary to begin testing for state certifications. He is currently seeking a state certification testing close to home in order to complete this last step to receive his certification. He then spoke to the Council about the water tap in the Ensign City Park to accommodate the new sprinkler systems. Blattner made a motion to have the water tap completed by Frank Penner of Montezuma. Wilson seconded, motion carried with 4 Yays and 0 Nays.  
City Clerk Report: Watson updated the Council on progress in the Ensign City Park. She also explained the delay in progress due to a storm that hit the City of Ensign with heavy rain and straight line winds on June 23. She explained that following the storm she and Ballesteros were in the middle of the 2013 audit with Dirks, Anthony and Duncan LLC and were also out on the streets assisting Beltran in a massive city cleanup. The storm brought destruction of multiple city properties as well as caused debris on nearly every commercial and residential property throughout the town. After repeated calls from residents. The staff had all banned together in an effort to cleanup debris and limbs off of properties and city streets for multiple days. She then explained as a result of the storm that she had contacted KFSA and filed insurance claims on the multiple city properties damaged in the storm and her and Beltran had been assisting the insurance adjuster on assessing those properties for damage. She gave the council a verbal account of the damage to each city property. She then presented the council with the 2015 proposed budget for the City of Ensign. After review Blattner made a motion to publish the notice of the 2015 Budget Hearing. Wilson seconded, motion carried with 4 Yays and 0 Nays.
Fire Department Report: Andrade introduced to the council Daniel Wilson (former assistant fire chief) as a potential replacement for the vacancy created by former Ensign Fire Chief Travis Sidebottom’s resignation. Council discussed with Wilson his desire to fill the position and needs he had in restructuring the department. He discussed current members of the department and current inventory. Wilson suggested the possibility of incentive programs for fire fighters and the council discussed. Blattner made a motion to accept Wilson as the new Ensign Fire Chief. Knutson seconded, motion carried with 4 Yays and 0 Nays.
Event Committee Report: Wilson presented her donations and expenditures for the event. She discussed with the Council different directions she went this year in tents, food, and activities. She also explained the extra meat she had on hand for the event and the possibility of it being donated to the Ensign Fire Department for the purpose of being used as an incentive for fire fighters.
Approve Minutes: The minutes from the June 2, 2014 Council Meeting were read and discussed. Blattner made a motion to approve the minutes as typed. Knutson seconded, motion carried with 4 Yays and 0 Nays.  
Approve Bills: Bills due for the month of July were presented to the Council. Wilson made a motion to approve the bills as written. Herrman seconded, motion carried with 4 Yays and 0 Nays.  
Correspondence:  NONE
New Business: Watson presented to the Council a petition from KDOT that gave approval to complete the proposed construction of the upcoming project on US HWY 56. After review Blattner made a motion to sign the petition. Knutson seconded, motion carried with 4 Yays and 0 Nays.
Old Business: Joyce Kleweno brought to the council more paperwork to support her dispute regarding a security deposit remaining on one of her properties. After discussion Herrman made a motion to refund the $50.00 deposit she requested. Blattner seconded, motion carried with 4 Yays and 0 Nays.
Adjourn:  Blattner made a motion to adjourn the meeting at 8:17 pm. Knutson seconded, motion carried.  

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Ensign City Council Minutes
August 11, 2014
The Governing Body of the City of Ensign, Kansas met in regular session on August 11, 2014. The meeting was called to order at 7:00 by Mayor Renee Andrade. Council members attending were Ellen Herrman, Kimberly Wilson, and Charles Blattner Council Member Jesus Mendoza was on Speakerphone for the Old Business portion of the meeting. Also present were City Superintendent Gabriel Beltran, City Clerk Aracely Ballesteros, and City Clerk Molly Watson, City Attorney Andy Stein, Accountants Mathew and Rachel of Dirks, Anthony, & Duncan LLC., Fire Chief Daniel Wilson, and guest Joyce Kleweno.
New Business: Matthew presented the council with copies of the 2013 Audit of City of Ensign Financial Records. He reviewed notes the accountants had made during the audit on procedures and policies that needed to be reviewed and possibly changed. He made suggestions on adopting ordinances that will effectively repeal the many prior. He then went over the 2015 Annual Budget with the council and discussed items listed in the budget. He instructed the council to vote on a GAAP Waiver for the years 2014 and 2015. Blattner made a motion to approve the payment of fees to Dirks, Anthony and Duncan LLC., for their services. Wilson seconded, motion carried with 3 Yays and 0 Nays. Wilson made a motion on the audit improvement 2015 Budget tax increase. Blattner seconded it, motion carried with 3 Yays and 0 Nays. Wilson made a motion to approve the Resolution No. 2014-5 GAAP Waiver. Blattner seconded, motion carried with 3 Yays and 0 Yays. Wilson made a motion to approve the Resolution No. 2015-1 GAAP Waiver. Blattner seconded, motion carried with 3 Yays and 0 Nays.  
Fire Department Report: Wilson stated to the council that he was the only member of the Fire Dept. at both of the meetings he has held since taking over as fire chief. He and Bill Statton showed up to the most recent meeting. He is not getting a large interest in the meetings and the schedule has been added to the Calendar of Events on the City website to draw more interest hopefully. He asked the council to again review the current pay policy for fire fighters and consider increasing the pay offered to compensate fire fighters interested in joining for the time they would be absent from day jobs to be present on fire runs for the City of Ensign. Wilson also asked about the Fire Dept. having free access to the Ensign Car Wash to keep trucks and equipment clean. The Council agreed to allow a $10 to $15 budget out of the Car Wash income for the fire fighters to clean the equipment. He also started a discussion about Rex Beemer making a presence at the Ensign Summer Bash 2014 to let the kids try on fire equipment and spray the hoses. Wilson stated that she didn’t have a total on funds received through donations on fire department incentives. Watson told Wilson that if he needed any changes to the fire meeting dates or times to contact her and she would make those changes on the City Website.
 
At the Beginning of addressing Old Business, Blattner requested that Mendoza be added to the meeting via speakerphone. He was contacted first on a City Hall phone line, when he could not hear the meeting, he was then contacted on personal cell phone.

Old Business: Blattner stated that he has had several complaints about the streets and the water and the way that town looks and asked Beltran what was going on. Beltran asked for him to clarify what the complaints were. He explained that as far as the road maintenance is concerned, he is still not confident on the Road Grader and tries to stay off of the streets that vehicles are parked on. He stated that he still hasn’t received the training he was promised when he was given this duty by the council. Blattner asked about the water and stated that he had seen the City Clerks working on the well house late at night and wanted to know if it has been kept up like it should be. Beltran stated that there were some issues with the chlorine while he was gone on vacation but since he has returned it has been kept up. Herrman stated that she had received a complaint about a pot hole on the North end of Leavenworth Street next to the Keenagers building that was very large. Beltran asked where exactly and Herrman clarified the location for him. Herrman also stated that there are a lot of weeds in town. Blattner stated that the council had talked about the weeds before with Beltran. Beltran explained that he had ordered a boom for the weed sprayer and it arrived right before he left on vacation so he hadn’t had a chance to install it yet, but the weeds had been sprayed by the part-time help while he was gone. Blattner asked if he had a hand sprayer and asked why he had not just sprayed by hand on every street in town. He stated that it wouldn’t take Beltran more than 5 minutes to spray the whole town with that hand sprayer. Beltran stated that it would take much longer than 5 minutes to spray the entire town and he was focused on mowing and weed eating city properties before leaving on vacation. Andrade explained that Beltran was working on other priorities before leaving on vacation and she was aware that he didn’t get to the weed spraying. She also explained that she had approved for part-time summer help over Beltran’s vacation and he sprayed while Beltran was gone. Blattner stated that it was still not Beltran that had sprayed and that the weeds were still in a 4 foot wide space on both sides of the road on every road in town. Beltran stated that he was working on what he deemed as more priority projects such as cleaning up the debris from the storm and remodeling the City Park. Wilson asked Blattner why he was acting as if he didn’t know what Beltran was working on when he personally drove by the city park and during the debris cleanup and saw that the entire staff and Beltran alone at times were working on those major projects. Blattner stated that he had seen him working in the park but wanted to know what else he was doing because he was in Cimarron eating lunch in the City truck one time. Wilson stated that it was one time and Beltran was already reprimanded for going on his lunch in the company vehicle at a previous meeting. Wilson asked why it was being discussed again since Beltran was already spoke to, it happened once, and it has not happened since. Blattner asked Mendoza if he had anything he would like to add to the discussion. Mendoza stated that he has been working out of town a lot, but every weekend he comes home and he doesn’t see anything being done in town. He stated that he doesn’t want to attack anyone, but the town is looking bad, the streets and the weeds are making it look like it isn’t taken care of and there are well and chlorine problems. He stated that Beltran went on vacation for a few weeks, and back in May was also on vacation for a week. Beltran explained that the May vacation was utilizing his compensation time and this last vacation was using his vacation time. Mendoza asked if things are not looking so good around Ensign, how Beltran is working enough hours to have compensation time. Beltran explained that the compensation time he had built up over last year and this year. Watson stated that she could print the report of compensation time earned since the beginning of Beltran’s employment and show how and when it was utilized. Blattner asked to see it. Watson printed the spreadsheet and gave it to Blattner. Mendoza and Blattner asked if Beltran’s time was written in on his time sheets or if he had used the time clock. Beltran explained that he sometimes when working outside forgets to clock in or out and has to write his time in by hand. Wilson stated that the issue with Beltran’s compensation time is what the accountants spoke about during the audit, the council needs to figure out a better way to manage and disperse Beltran’s compensation pay.  Mendoza stated that there was nothing that needed to be figured out, it was right there plain and simple. Mendoza again brought up the lunch that Beltran took in Cimarron taking the company truck. Wilson again stated again that they should not be discussing something he has been reprimanded for again unless it has happened again. Mendoza asked how Wilson knows it hasn’t happened again. Wilson asked Mendoza if he had a report that it has happened because him and Blattner are the only ones that get phone calls complaining about Beltran’s whereabouts and duties. Mendoza told Wilson that she needed to get out around town and look at what town looked like instead of sticking up for someone when she didn’t know what they were doing around town. Wilson told Mendoza that she had a right to defend her employees especially when she had personally helped with some of the projects Beltran and the staff were completing prior to his vacation that kept him from taking care of the roads and weed issues around town.
 
Mendoza stated that the entire council and Andrade as a Mayor needed to step up and start doing their jobs saying that town looks worse than it has ever been. Watson asked if she could interrupt for a moment. She stated that what Mendoza said was true. When she returned home from her vacation in June, she was faced with a mountain of paperwork in the 2013 Audit and the fact that Ensign was hit with a major storm that created city-wide destruction. There were multiple insurance claims she had to file on city properties and Beltran alone was facing cleaning up debris in every city property, and on every street. She explained that within a day of the storm amidst all the chaos nearly every resident in town had large tree limbs and debris on their property and was requesting the assistance of the city because they could not remove it themselves. She explained with as many residents in town that were older or suffering from health problems, the staff worked together to make an effort to aid in residential cleanup. She explained that during the last week of June and first week of July nearly every day all day, her and Beltran with the occasional assistance from Ballesteros, worked by hand removing large tree limbs and debris from streets and the curbs of residential properties. The staff filled 10 large Northend Disposal dumpsters in this cleanup effort. She explained with as large as this cleanup effort was it should have been the council’s duty to call a special meeting stating disaster measures and aid the staff in the cleanup and maintenance of regular duties. She also explained that directly following the cleanup up, remodeling of the City Park began in preparation for the Summer Bash. With installation of the new playground surfacing and boarder, it took the entire staff and multiple volunteers the entire week prior to the event to get things in order. She explained that it was difficult for Beltran and the staff to take care of these priorities and maintain regular duties and asked why the council did nothing to aid in the efforts. Mendoza told Watson that it was not her place to stick up for Beltran. Herrman stated that it was not her job to help clean up town. Watson asked if the council members felt like it was not part of their duties in the event of a disaster such as this storm to call a meeting and aid the staff in prioritizing the regular duties and the cleanup. Mendoza stated that it was Beltran’s job to get things cleaned up after the storm and if it was too much to handle the staff or the mayor should have called a special meeting. Watson explained that neither the staff nor mayor could call a special meeting. Blattner stated that he had other things to do and that he didn’t know the town was a mess after the storm. Watson stated that Blattner drove by as the staff cleanup up debris multiple times a day and never once stopped to ask anything. Mendoza stated that the cleanup was not her job or Ballesteros. Watson stated that she felt compelled to help Beltran because the storm debris was overwhelming and asked why the council members did not feel the same way and yet were going to attack Beltran at another open meeting about the maintenance duties that were neglected due to priorities of storm cleanup coming first.
 
Andrade stated that the weeds around town that make Ensign look really bad are residential weeds and that weeds on the streets were sprayed by Ballesteros’s son while Beltran was on vacation. Mendoza asked Beltran if he knew before his vacation that the chlorine was low. Beltran stated that he made sure it had a full bottle of chlorine before he left and he made sure to check it before leaving. Mendoza stated that Beltran was getting his hair cut noon on the Friday before he left on vacation. Beltran stated that he clocked out early that day to leave on vacation and went to get a haircut before he left. Mendoza said that was fine. He wanted to point out that there was problems with the chlorine that Friday that Beltran knew about and ignored. Beltran explained that he addressed the chlorine testing before he left.
 
City attorney Stein interrupted to explain that the way the city government is structured by statute so that the mayor is the administrator of the staff the “boss” and in charge of all of the personnel instructions, keeping up to date on their activities and dealing with prioritizing their duties. If there are complaints about an individual employee, what he would suggest is that the council devise a system where they keep track of those complaints and then present them to Andrade outside of the open meetings so that she can individually address the staff on how to address the solutions. This system of the council members using the open meeting as a forum to attack from multiple angels one or more staff members is not how the city government is structured and not in the correct forum. He stated that it was important to stress that as individual council members each member is trying to deal with complaints on a complaint basis and address those without reason at the open meetings, thereby creating an environment of teaming up on the individual employee. He stated to the council members this again is not your job. It is Andrade’s job as the mayor.
 
Blattner stated that Beltran not getting stuff done then falls on Andrade not doing her job. Stein stated that he would not speculate on what would happen moving forward if Andrade did not properly address complaints. Up to this point no system of complaints has been established or followed. In the case of Andrade not fulfilling her role as a supervisor to the staff would ultimately result in her not receiving votes to maintain her position as mayor. He wants the council members to correctly understand their role and that is as a governing body not as individuals. This is why the mayor is individually in charge of the administrative duties rather than a number of council members.
 
Andrade explained that when Beltran was told he was to take over the motor grading of streets he explained that he was not comfortable with it and had no experience. He was promised by council members that he would be trained. Now they are constantly attacking his lack of motor grading when he still has not been trained. Herrman and Blattner stated that it was the previous mayor that hired Beltran for this job. Watson stated to Herrman that Beltran was hired for the superintendent position and it was her and the other council members that voted on adding the motor grading to his job description (under his protest) when the old motor graded was eliminated. Herrman and Blattner argued that it was the previous mayor, and Watson explained again that was not the case. Wilson also stated that they as a council gave Beltran the extra duties on the motor grader. Blattner stated that Beltran needed to just get out on the grader himself and learn how to do it and asked if he had ever done it. Beltran explained that he had done Leavenworth and Larned street and they did not turn out well. Mendoza stated that he had gone out and bladed the streets a few times volunteering. Wilson asked if Mendoza bothered to call Beltran and ask if he wanted to come learn. Mendoza stated that he went to fix Leavenworth street and he did not call Beltran or know where he was.
 
Blattner stated that what they should do is write all this down and if nothing got done in a month the council should take action on it. He asked the attorney if that sounded good. City attorney Stein stated to Blattner that he was unsure what Blattner desired to accomplish. Andrade stated that Blattner and Mendoza were trying to again state that Beltran was not doing his job. Blattner and Herrman stated that the city is not well up-kept. Watson stated that they should have seen it following the storm.
 
Kleweno asked to interrupt and wanted to know why Jack McGary’s property was so overgrown and the city had done nothing. Watson explained that the city ordinance that Mr. McGary is in violation of states that the resident will be written a certified letter asking to bring the property up to ordinance standards within 10 days of receipt. Due to Mr. McGary’s incarceration he was unable to sign for a certified letter, so the city was unable to follow the disciplinary actions on the ordinance.
 
Blattner began reviewing Beltran’s time sheets and asking Beltran about clocking in and out. Mendoza asked Andrade if she stood by Beltran that everything she has ever asked him to do he has done. Andrade attempted to respond and explain that he sometimes does other priorities first, but Mendoza interrupted shouting that he wanted a yes or no answer. Blattner said he wants a yes or no answer. Andrade answered no then. Blattner stated then there it is Beltran is not doing his job then. Mendoza said exactly. Mendoza then states that he has reviewed Beltran’s text messages and there are over 3,000 text messages. He states that he has also looked at Beltran’s time sheets. He asks how Beltran is supposedly working if he is texting. Andrade explains that to her knowledge Beltran has not gone over his data limit since he was reprimanded. Watson states this is correct. She also states that there is no policy about texting while working. Both her and Ballesteros text while working and that Beltran keeps in communication with the staff and mayor Andrade typically through text. She also stated that she texts while working and still gets her work done. Blattner stated that there are multiple times that there is hand-written times on Beltran’s timesheet. Watson tried to explain that there are multiple times that each employee writes in time. Blattner interrupts and states that he was talking to Beltran. Beltran explains that he is not perfect and sometimes forgets to clock in and out. Mendoza asked Beltran if someone told him he could do that. Beltran explained that he has talked to Andrade and talked to the previous mayor about it before and there has never been an issue with it before now, all the employees have done it. Mendoza asked Andrade if she approved this. Andrade attempted to explain and Mendoza interrupted again stating he wanted a yes or no answer. Andrade stated that she does approve it because sometimes the staff forgets to clock in or out.   
 
Andrade explained that she was not allowed to finish and that every time she tells Beltran to do something he does what he is told, but there are times when he has explained that he has projects that are more of a priority and she approves him completing those before beginning a less priority task.
 
Herrman stated that she was voted in by this city and she is trying to do her job. She told Watson that she was not voted in by this town. Watson explained that not one staff member has ever been given guidelines to follow and the council does nothing to support the staff ever. Herrman stated that she didn’t feel like they were going to get anywhere and asked Blattner if they should just leave. Blattner again begin to question Beltran about his hours. City attorney Stein stepped up again and told Blattner that again this was not his role and he should not be asking Beltran these questions especially in an open meeting. He suggested that a procedure be set up to deal with complaints again.
 
Blattner and Mendoza asked Andrade to follow the discipline section of the employee handbook and formally write-up Beltran on neglect of his duties. Blattner and Mendoza decided that Beltran needed to be written up for the maintenance of the streets, better use of the time clock, pot-holes on the roads, and weeds on the roadways. Blattner made a motion to write-up Beltran on these items warning him to improve them. Herrman seconded, motion carried. Wilson requested a recorded vote. Wilson-Nay, Herrman-Yay, Blattner-Yay, and Mendoza-Yay.
 
Watson stepped outside to make a phone call.
 
Blattner stated that they should move forward on the Agenda. Mendoza stated that there was another issue that needed to be addressed. Blattner stated yeah, the city cop. Mendoza asked if the city cop has been in town. Andrade tried to explain that the city cop has been reporting to her because his logs are part of an open investigation. Mendoza made a motion to terminate the city cop. Blattner seconded, motion carried. Wilson called for a recorded vote. Wilson-Nay, Herrman-Yay, Blattner-Yay, and Mendoza-Yay.
 
Wilson called an Executive Session for 10 minutes to consult with City Attorney Andy Stein on procedures for 10 minutes at 9:40 pm. Herrman seconded, motion carried.
Council asked for City Clerk Watson to join the Executive Session to report on procedures. Council Member Mendoza exited the meeting via speakerphone and requested to be called back if a vote was going to be taken on the issues discussed during the Executive Session.
 
Open Meeting resumed at 9:50 pm.
 
City Clerk Report: Watson explained to the Council that the employees of the City of Ensign as well as Ensign Mayor Renee Andrade and City Council Member Kimberly Wilson have received training and certification in NIMS, which is National Incident Management System. This program is used by municipalities nationwide to establish a chain of command in the event of a disaster. In order to apply for federal funding training has to be completed and the NIMS policy has to be adopted by the City of Ensign. Watson presented the NIMS program for approval. Blattner made a motion to adopt the NIMS program. Herrman seconded, motion carried with 4 Yays and 0 Nays. Resolution 2013-11 A was presented to the Council amending the Resolution 2013-11 allowing council members to attend meetings via speaker phone, to include attendance by speakerphone for over 2/3 the total duration of a meeting. Blattner made a motion to approve Resolution 2013-11 A. Herrman seconded, motion carried with 2 Yays and 1 Nay.
Event Committee Report: Wilson presented her donations and expenditures for the event. She discussed with the Council different directions she went this year in tents, food, and activities. She also explained the extra meat she had on hand for the event and the possibility of it being donated to the Ensign Fire Department for the purpose of being used as an incentive for fire fighters.
Approve Minutes: The minutes from the July 7, 2014 Council Meeting were read and discussed. Wilson made a motion to approve the minutes as typed. Blattner seconded, motion carried with 3 Yays and 0 Nays.  
Approve Bills: Bills due for the month of August were presented to the Council. Wilson made a motion to approve the bills as written. Blattner seconded, motion carried with 3 Yays and 0 Nays.  
Correspondence:  NONE
Adjourn:  Blattner made a motion to adjourn the meeting at 10:04 pm. Wilson seconded, motion carried with 3 Yays and 0 Nays.

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Ensign City Council Minutes
September 8, 2014 
The Governing Body of the City of Ensign, Kansas met in regular session on September 8, 2014. The meeting was called to order at 7:00 by Mayor Renee Andrade. Council members attending were Ellen Herrman, Kimberly Wilson, Reuben Knutson, and Jesus Mendoza. Also present were City Superintendent Gabriel Beltran, City Clerk Aracely Ballesteros, and City Clerk Molly Watson, City Attorney Andy Stein, Fire Chief Daniel Wilson, and guest Joyce Kleweno.
Mayor Statement to the City Council: Mayor Andrade read the following statement aloud to the governing body and set the following rules for each future meeting of the Ensign City Council:
 
After speaking with the Kansas League of Municipalities and confirmation and approval from the City ofEnsign Attorney Andy Stein I have decided to address this Council in an Open Meeting so that the record can reflect my statement, which I will be posting in the Ensign City Hall following this meeting.
 
I feel that I have done everything I, as a Mayor can, to work with this Council and have relied on advice from our city attorney to ensure that we as a governing body are following procedures set by state statutes and that each of us as individual members and as a full council are fulfilling the duties of our positions. On many occasions individual members of this council have been reprimanded by our City attorney for violations of your duties, rights, and responsibilities that were acts of misconduct. You have been explained the roles of a council and that as an individual; each of you members is nothing but a private resident in this town. You have been warned how to conduct yourselves as council members during meetings and what issues are appropriate to be discussed in open meetings verses executive sessions. Also you have been countlessly warned about the rules regarding discussing the content of executive sessions outside of meetings and meeting with other council members outside of the meetings to make decisions on handling City business.
 
Yet with all of these warnings, reprimands for misconduct, and efforts of the attorney, myself and the staff are ignored. There have been council members taking City information and questions to other lawyers and behind the back of the city attorney. I will remind you that you each took an oath of office before taking your seat that stated you would uphold the duties of this position. By ignoring the advice of the City attorney and KS League of Municipalities you are not fulfilling those duties and it stops now. I will not stand by and let you individuals continue to complete acts of council misconduct and put this entire council in violation of KOMA rules and regulations.
 
According to Kansas Statute: 15-301: that lists the General powers and duties of the mayor. I the mayor of Ensign shall be active and vigilant in enforcing all laws and ordinances for the government of the city, and I shall cause all subordinate officers to be dealt with promptly for any neglect or violation of duty.
Two council members are meeting and making decisions outside of our meetings and trying to act on them during the meetings to make them official decisions of this council. You may not be breaking rules by meeting as only two council members rather than having a quorum, but you two are discussing city business (such as personnel) and making decisions of how to deal with those situations and that is violating the Kansas Open Meeting Act.  A council member that follows their oath of office would let the entire council discuss and make decisions and care to have the opinions of the other members of the council rather than acting alone or with only two. These KOMA violations will no longer take place because I as Mayor of this City will deal with this neglect or violation of your duties how it should be dealt with.
 
You have come into open meetings of the City Council accusing staff members of lying, not doing their jobs, and telling them to shut up. This kind of behavior is not appropriate and it stops now, you are walking all over the rights of our staff. It has also been said that I have not done my job because two council members make decisions, and because I do not carry them out I am attacked in Open Meeting. You have no idea what steps have been taken to make this office and the City Superintendent position more efficient.
 
It is your duty as council members to know what your role is in the event of a disaster yet myself, Kim, and the staff are the only ones that attend the free classes to learn those roles. I want you to succeed as a council, but there are too many of you that refuse to follow the rules and act as council members should to help this city rather than tear it and the staff down. You have not listened in the past, but had better listen now. I contacted the City’s attorney and asked him to contact the County attorney to report the many KOMA and other violations you have made as council members. You will not keep putting this city at risk for your individual actions. It is said that Kim and I have not done our jobs. Yet is not our names that have put us in legal action with KOMA violations and this accusing will not take place in open meetings while I sit as the director of this council anymore.
 
I have been explained my responsibilities both as a staff supervisor and as a Mayor whom directs the meetings of this Council. Things have gotten way out of hand and I am from now on going to set rules that will be applied to every meeting to restore the order fitting of this town, this office, and we the people elected to run it:
  1. During each meeting I will set a time limit to discuss each item on the meeting agenda. That time limit will be followed by every member of the council, staff and/or guests. When it elapses, we will move onto the next item on the agenda without further discussion.
  2. There will be NO disruption from anyone during the meetings. If I feel that this is not being followed, the person being disruptive (guest, council member, and/or staff member) will be asked to leave. I will not be told we are not moving onto another item on the agenda. If you are asked to leave and refuse, the meeting will be stopped and will not resume until you have left voluntarily or are removed from the City Hall.
  3. You council members will stop coming into the office as individuals disrupting the workday of our staff and acting as an individual. As an individual you have no rights to request information, review any records not open to the public, and/or give instructions to the staff of this city.
  4. There will be no repeating what is discussed during executive sessions with council members and/or staff not present during the executive session. This has been warned as a KOMA violation before and obviously was not taken seriously.
 
Fire Department Report: Wilson reported that he has held 2 meetings over the last month with only him in attendance. He informed the Council that if he continued to have no attendance at meetings from the volunteers and/or people interested in joining the Fire Department that he cannot keep up with the training necessary and maintenance of the equipment to keep the Ensign Fire Department together.
Wilson made a motion for an Executive Session at 7:20 to discuss customer accounts. Knutson seconded, motion carried.
Regular Session resumed at 7:35.
New Business: Watson presented to the Council Ordinance No. 168 to be referred to as Municipal Utility Service Ordinance. In compliance with the suggestions of City Accountants the passing of this ordinance would repeal ALL previous ordinances concerning the provisions of utility services and rates within the City of Ensign. Mendoza made a motion to pass and publish Ordinance No. 168 and rates listed within its content to be adjusted as of January 2015. Wilson seconded, motion carried with 4 Yays and 0 Nays.
Council discussed the issue of adjusting utility service rates for customers residing outside of the City Limits as suggested by the City Accountants. Knutson made a motion to send an official letter to Mr. Charles Fisher concerning the rate at which he is charged for Municipal Trash services and adjust his rate thereafter. Wilson seconded, motion carried with 4 Yays and 0 Nays.
Superintendent Report: Beltran informed the Council that there are exams scheduled for certification in small water systems on the 15 of October, 2014 in Salina that he intends on applying to attend. Mendoza made a motion to allow Beltran to apply for the certification exam in Salina and overnight stay prior to testing. Wilson seconded, motion carried with 4 Yays and 0 Nays.
Beltran also addressed the Council with concerns about the removal of insulation at the City Post Office and City Hall that are wet and molded due to the June storms.
Council discussed the possibility of Beltran removing the molded insulation prior to repairs and replacements of insulation, sheet rock, ceiling tiles, and roofs. Council calculated the amount of funds remaining from the insurance claim filed for the June storms after replacement of Ensign Veteran Memorial Park flagpoles and flags, City Hall back door, and roof repairs at the City Post Office and determined that it would be safer to hire someone independently to remove the molded insulation at both the City Hall and City Post Office rather than Beltran. Watson asked who the council suggested do the removal if not Beltran. Mendoza stated that it didn’t matter who did the removal as long as they stayed under the budget from the insurance claim and that if would not be safe to give Beltran permission to handle the materials in both attics. Mendoza made a motion for the City Clerks to call around and find someone as soon as possible that would be willing to do the work at both locations for under $2,100.00. Knutson seconded, motion carried with 4 Yays and 0 Nays.
Beltran also mentioned that he has been trying to grade a few streets in town and noticed that someone with a backhoe was taking sand from the City sand piles without permission. Mendoza suggested that Beltran contact Dodge City Sand and have them tailgate the sand on the streets he intended on grading to avoid that theft.
City Clerk Report: Watson presented to the Council a letter from the KS League of Municipalities requesting the appointment of a voting delegate and optional voting delegate from the City of Ensign. Mendoza made a motion to elect Charles Blattner as the voting delegate for the City of Ensign. Knutson seconded, motion carried with 4 Yays and 0 Nays. Mendoza made a motion to elect Kimberly Wilson as the optional voting delegate. Wilson seconded, motion carried with 4 Yays and 0 Nays. Watson then presented the Council with the estimates obtained for roof repair/replacement at the Post Office. Mendoza made a motion to accept the Diamond Roofing estimate to repair the roof at the City Post Office. Wilson seconded, motion carried with 4 Yays and 0 Nays. Wilson made a motion to allow the City staff to make all other repairs to City properties (ie. Ceiling at the City Hall, paint of city buildings, ect…). Mendoza seconded, motion carried with 4 Yays and 0 Nays.
Approve Minutes: The minutes from the August 11, 2014 Council Meeting were read and discussed. Wilson made a motion to approve the minutes as typed. Knutson seconded, motion carried with 4 Yays and 0 Nays. 
Approve Bills: Bills due for the month of September were presented to the Council. Mendoza made a motion to approve the bills as written. Wilson seconded, motion carried with 4 Yays and 0 Nays.  
Council discussed the AT&T billing. Wilson made a motion to cancel the AT&T contract if it was going to cost under $350.00 and switching to United if it was going to be under $75.00 for monthly service. Knutson seconded, motion carried with 4 Yays and 0 Nays.
Old Business: A letter to the City Council from Robert Martin regarding an extension on the cleanup efforts on his property was read and discussed. Mendoza made a motion to grant an extension through the end of September. Wilson seconded, motion carried with 4 Yays and 0 Nays.
Council decided to table the issue of street sign replacement until next month Regular Meeting.
Correspondence:  NONE
Adjourn:  Wilson made a motion to adjourn the meeting at 10:04 pm. Herrman seconded, motion carried with 4 Yays and 0 Nays.  

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Ensign City Council Minutes
October 6, 2014 
The Governing Body of the City of Ensign, Kansas met in regular session on October 6, 2014. The meeting was called to order at 7:00 by Mayor Renee Andrade. Council members attending were Ellen Herrman, Kimberly Wilson, Reuben Knutson, and Charles Blattner. Council member Jesus Mendoza attended by speaker phone for a small portion of the end of the meeting. Also present were City Superintendent Gabriel Beltran, City Clerk Aracely Ballesteros and City Clerk Molly Watson. Guests included Ensign Fire Chief Daniel Wilson, Naylet Corrales, and Chuck Fisher.
Superintendent Report: Beltran presented to the Council prices on the replacement of road signs per the County’s requirements. After a discussion Blattner made a motion to purchase all the materials necessary to replace 1 sign per month. Wilson seconded, motion carried with 4 Yays and 0 Nays. Beltran also informed Council that he is preparing for state certification testing on Water and Wastewater.
Old Business: Fisher complained to Council about trash service rate increase. Corrales inquired if there were any cleaning jobs available in the City.
City Clerk Report: Watson updated the Council about Office repairs that are still needed. She also explained to the Council that there is a misconception that the Post Office is a cost that the City has incurred since it was purchased in 2012. She explained that it was purchased as a rental property, listing the City of Ensign as a landlord. She stated that the purchase price was $3,600.00 which means that as of May 2013 its purchase price was paid off by the $300.00 monthly rent payment from the U.S. Postal Service. To date the Post Office has not caused any expense for the City. In fact, it has created income in the amount of $5,100.00 to date and since the U.S. Postal Service pays all utilities, that income is profit for the City. She suggested to the Council that those funds start being used to complete some of the very necessary repairs to the decaying building. Ballesteros updated the Council on the expense for transferring the City Superintendent phone service to another provider instead of AT&T. Council decided not to switch service to another carrier. Ballesteros also inquired what the Council wished to do about the City Police Car that has sat unused for the last month. Blattner made a motion to allow Ballesteros to remove the Police lettering from the vehicle and instructed the staff to begin using it for any city business thus eliminating the cost paid to employees for mileage. Knutson seconded, motion carried with 3 Yays and 1 Nays.
Ballesteros then asked about City Hall Closure during the upcoming holidays. Blattner made a motion to close the City Hall the Friday following Christmas and the Friday following New Years in observance of the 2 holidays. Wilson seconded, motion carried with 4 Yays and 0 Nays.
Fire Department Report: D. Wilson reported the most recent fire runs and explained to the Council that he would be getting together with the City Clerks to go over previous run reports in an effort to get fire fighters back paid for runs they went on. He also explained that if attendance at Fire Meetings and Fire Runs did not pick up, he is going to have to let the County take over the fire department in Ensign.
Approve Minutes: Minutes from the September 8, 2014 Regular Meeting of the Ensign City Council were read and discussed. Wilson made a motion to approve and publish the minutes as written. Knutson seconded, motion carried with 4 Yays and 0 Nays.
Approve Bills: Bills for the month of October were presented to the Council and discussed. Blattner made a motion to approve the bills. Knutson seconded, motion carried with 4 Yays and 0 Nays.
New Business: Andrade addressed the Council regarding a need for an Ordinance that allowed the Mayor approval to utilize funds under $10,000.00 in the event of a disaster. Council discussed. Andrade asked Watson to have the attorney prepare the Ordinance for the next meeting. Blattner made a motion to appoint Herrman as the president of the Council. Knutson seconded, motion carried.
Blattner made a motion to get a second gas card through Pride Ag for the Police Car. Wilson seconded, motion carried with 4 Yays and 0 Nays.
Council discussed winterizing the City equipment and suggested that Beltran contact the Ensign Implement to request those steps be taken.
Mendoza was called to participate in the remaining portion of the meeting via speakerphone.
Council updated Mendoza on what was discussed during the meeting thus far.
Mendoza made a motion that if family members of the staff were going to be hired for contract labor for the City that it be prior approved by the City Council. Blattner seconded, motion carried.
Mendoza exited the meeting via speakerphone.
Adjourn: Blattner made a motion to adjourn the meeting at 8:50pm. Knutson seconded, motion carried with 4 Yays and 0 Nays.

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Ensign City Council Minutes
November 3, 2014 
The Governing Body of the City of Ensign, Kansas met in regular session on November 3, 2014. The meeting was called to order at 7:00 by Mayor Renee Andrade. Council members attending were Jesus Mendoza, Kimberly Wilson, Reuben Knutson, Ellen Herrman, and Charles Blattner. Also present were City Superintendent Gabriel Beltran, City Clerk Aracely Ballesteros and City Clerk Molly Watson.
Superintendent Report: Beltran presented to the Council results from his State Certification exams. Mendoza made a motion to apply for Beltran to retest on December 11, 2014 in Emporia. Blattner seconded, motion carried. Beltran talked to the Council about the signs and poles he has on order from Shaun Wendel with the County. He discussed with the Council the winterizing of the sprinkler system in the City Park. He explained that he is also working on repainting the interiors of the well houses.
Fire Department Report: Watson (in Chief Wilson’s absence) advised the Council that he had come in and submitted the 3 quarter of 2014 fire runs and meeting attendance and checks had been issued for the fire department members.
Event Committee Report: Wilson updated the Council about the donations the committee has received for the Christmas Social and the date scheduled for December 13, 2014. She explained that there will again be a community dinner free to the members of the community and she hopes to have a gift for each child in the community under the Christmas tree this year. She explained that the City Clerks have agreed to send a notice in the next billing to remind the community of the date and request parents submit a letter to Santa from each of the kids listing at least 3 gift ideas. She asked the Council if the City would be willing to donate the $250.00 that has been donated each year. She explained that all of the donations both from the City and other private donations fund the purchase of the food for the dinner and the gifts for the kids. She listed the current sponsors for this year are United Tele-Com, Victory Electric, Black Hills Energy, JAG Construction, and Pride Ag so far. Blattner and Mendoza stated that there are constant complaints about the Event Committee continuing to put on events. Blattner asked if there was a sign-in sheet that would tell the Council what the attendance is like and stated that he didn’t think it was a good idea for the City to donate to the Christmas Social. Herrman stated that she had talked to many people in the community that said they thought it was way out of hand to spend $30 on each kid for gifts at the Christmas Social. Knutson suggested that the Council table the City’s donation decision until the next meeting to see what other donations are made.
Fire Chief Daniel Wilson came into the meeting late and requested to address the Council.
Approve Bills: Bills for the month of November were presented to the Council and discussed. Mendoza began questioning the billing from Nature’s Corner for the maintenance of the Ensign Veteran’s Memorial Park. Council questioned why the billing statements were for months behind. After review of the billing Mendoza asked if this work could be performed by our City Superintendent. Mendoza made a motion to stop using Nature’s Corner for our Veteran’s Park and have our City Superintendent start doing all of the maintenance of the park. Blattner seconded. Motion carried with 4 Yays and 1 Nays. Mendoza and Blattner again began questioning the amount of the AT&T billing and the decision made at the last Council Meeting to stay with AT&T rather than change providers. Mendoza made a motion to buy out the contract on the Ipad through AT&T and to purchase a phone for under $100.00 and get on a monthly plan either through United TelCom or AT&T that is under $100.00 a month. Blattner seconded. Motion carried with 5 Yays and 0 Nays. Blattner questioned the total and amounts invoiced from Doll Law Firm on this month’s statement. Mendoza reviewed the Doll Law Firm invoice and questioned Mayor Andrade about each item listed on it. Andrade asked Watson if she was aware of what Doll Firm was working on in the annexation. Mendoza asked why Andrade needed the staff to answer those questions and did not know the answers herself and stated that invoicing of over $900.00 was the highest attorney’s fees this City has ever had to pay in a month. Watson stated that was untrue and that during 2010, 2011, and 2012 the billing from the City Attorney was much higher due to annexation and multiple ordinance work. Mendoza asked Andrade to get control of the meeting and ask the staff not to respond because he was addressing her not the staff. Mendoza asked Ballesteros for the bill sheet from the previous month to review expenses and questioned why the account balances continue to go down each month. The Council began comparing multiple previous month’s bill sheets and totaling the account balances in all the City bank accounts. After a long discussion of the billing, procedures and report requests, Wilson asked the Council if they would allow Fire Chief Wilson to speak quickly since he arrived a little late for the meeting.
Fire Department Report Continued… Wilson explained that there were no calls that were responded to by Ensign. The 2 calls that came in the previous Saturday, he was out of town for, so no firefighters from Ensign responded. Today there was a gas line hit on the Pride Ag property and new Ensign firefighter Richard Hixon responded since he was close to site. He also explained that there is no fire gear that accommodates Hixon and he is in need of gear. Blattner asked what happened to ex-fire chief Sidebottom’s equipment and Wilson explained that he must have taken with him because he has been unable to locate it at the fireshed. Wilson explained that even the existing gear needs to be updated to meet code. Wilson explained that meeting attendance is still extremely low and training needs to be done department-wide. Wilson asked Watson if she could provide him with an accounting of the balance still remaining in the fire department fund for the year. Blattner made a motion to pay half the cost for Hixon’s equipment so the County can pay the other half. Mendoza seconded. Motion carried with 5 Yays and 0 Nays.
Approve Bills Continued…
-Mendoza called an Executive Session for 15 minutes at 8:20pm for more questions about the bills. Blattner seconded it, motion carried.
-Council requested Ballesteros join the executive session to answer questions about billing, and then asked her to step out and Watson to join.
-Blattner asked to extend the Executive Session at 8:35 pm for 5 more minutes.
-Mendoza asked to extend the Executive Session at 8:40 pm for another 5 minutes.
-Regular Session resumed at 8:45pm.
Blattner made a motion to approve the bills. Wilson seconded, motion carried with 5 Yays and 0 Nays. Mendoza asked if there needed to be a motion made about what was decided during the Executive Session.
New Business: Council Member Wilson was asked to read a letter submitted to the City from Ex-Mayor Josh Watson. He stated:

To the three newest council members,

I would like to respond to your misguided attempts to say what I did or didn't do as Mayor:  I see all of it as just more proof that your election was solely to satisfy personal vendettas, to bash as many people as possible without doing ANYTHING to better the city itself.

You should know, as much as I believe that Gabriel Beltran has been a great addition to the city staff, I originally questioned his ability to do the job unsupervised due to his lack of experience. Just so that the record is correct he was NOT hired to grade the streets! It was decided by the council to have that as a separate position for someone with experience. He was hired at a much lower wage than the previous employee for those reasons. He was interviewed and hired by the previous council with my approval. While I was in office he performed his job very well.  I personally would have done everything possible to make him a success, because him being successful is what is best for the city. Your lack of ability to see that and your constant attacks on the city staff just shows your inability to govern.
For your time on the council you have managed to do NOTHING! Every improvement that has been made to the city was put in place by the previous council and myself: both park projects, the sewer project, and the continued upkeep and spraying for weeds on city property, amongst other things. 

So while still trying to fight a grudge two years later, you need to take a look in the mirror and ask yourselves "what have I done to make a future for this town as an elected council member?"! 

I personally can look back at the sewer project that stopped the city from being in violation with the state, well repairs (that gave the city two functioning wells) keeping the people from losing their home insurance for not being able to meet basic fire needs, a well-lit Main Street and highway, countless improvements to City Ordinances, City Veterans Memorial Park, an anti-theft billing and book keeping system that also allows citizens to pay online, a time clock (that you all seem extremely caught up on) which allows accurate employee records, the purchase of needed equipment, purchase of city pickup, employee handbook, city fitness center, resurfaced Main Street, functioning car wash, annexation of property, successful prosecution of city theft, and the purchase of the Post Office as a rental property that has brought in additional income to the City amounting to $5000+ so far. Not to mention no more cars up on blocks on Main Street and cleaner properties overall. With all that was accomplished during my short term as Mayor I still managed to leave the City in a better financial position than it was when I took office. Go to your own city website (again something put in place by the previous administration) 
www.cityofensign.com and look at the improvements section, NONE of which you contributed to.

Again I would like to thank the hard working staff and council members I worked with that made these things possible!
With all that being said I ask what have you done??? Especially now that you have been in office as long as I was!

Have your countless meetings consisting of bashing your city staff accomplished anything? How did it feel when the state told you to complete the new sewer project or be kept from getting another permit, because the sewer ponds that you had didn't pass?

How does it feel to use the time cards to attack the staff? Have any of you ever attended a meeting outside of council meetings to learn anything to benefit the city? I know by this point in my term I had gone to 8-10 meetings, conferences, or seminars! How does it feel when you see people using the Veterans Park to take a break, eat lunch or come into the City Hall and make a good comment? When nothing in 30+yrs has gotten someone to even slow down while driving through Ensign.  

How does it feel to have an annual audit and have your accountants tell you there is no trace of theft by your staff and that ALL of your records are very well traceable, complete and up kept so that there is no doubt of the staff’s ability to run the City Hall?

See I have questions too what do YOU do in the position you have.  It was not me who allowed certain individuals to decide for me if I was going to do a job that makes a future for the town or not. You have!

My only request is for you to leave me out of your ignorant conversations! I have no desire to have anything to do with this town that has gone right back to its typical decline, while all the other communities in Gray County are growing and improving. This is the only city in the county that has no school, little to no businesses, yards with collections of garbage, dirt streets and seems to think it's great. While you're doing nothing you should think about how to explain to the citizens of Ensign that this town has no plan for the future. And with businesses closing and people moving out or passing away, that their taxes that are already higher than towns like Montezuma are going to continue to go up just to provide basic services to the citizens. All because the three of YOU elected to govern have decided instead to attack the staff, tear down the work of previous administrations, eliminate positions and policies that were set up to protect and serve this city, and continue to carry out the personal agendas of the small group of people that elected you. Now this town is all you!!! 

As a private citizen I don't want you speaking about me in your open meetings ever again after this. Continue looking for revenge for those that elected you and continue your non-productive witch hunt meetings against the city staff. The people in this town that elected the three of you to make this non-functioning council deserve what you have to offer!

Josh Watson, Happily “EX” Mayor

Replacement of insulation at the Ensign Post Office was also discussed due to Winter approaching and it not being prepared. Herrman stated that if the rent money from the post office was just sitting in the City account anyway it could be used to buy insulation for the building. Blattner made a motion to have Beltran install new insulation for a cost under $500.00 at the Post Office. Mendoza seconded, motion carried with 5 Yays and 0 Nays. Andrade presented Ordinance No. 167-A about the emergency powers granted to the mayor during a disaster. Blattner asked what would happen to the City if it was to go bankrupt and Andrade explained that the County would absorb the City. Blattner asked if an individual could purchase Ensign. Andrade explained that would not be the process. After review of Ord. No. 167-A Knutson made a motion to pass Ordinance No. 167-A after publishing it. Wilson seconded, motion carried with 5 Yays and 0 Nays.
Andrade explained to the Council that during the October Council Meeting there were accusations made by Charles Fisher about out of city limit billing by Ensign Utilities. Watson played for the Council audio recording with the Head of NothEnd Disposal stating that those accusations were completely false and that he did not know why Mr. Fisher would make such accusations and use NorthEnd Disposal in them. Watson explained that through these conversations it was discovered that Ensign Utility Billing was correct, Mr. Fisher was the only account that was billed at an out of City Limits rate appropriately because he is the only customer that resided outside of the City Limits and still used City of Ensign utilities. Andrade explained that she did not want Mr. Fisher’s statements to be recorded in the minutes without a correction that stated representatives from NorthEnd disposal did not support the claims he made.
City Clerk Report: Watson reported to the Council about her, Ballesteros, and Wilson’s attendance at the regional Hazard Mitigation Meeting in Sublette over the last month. She also explained to the Council that she and Beltran have been working many hours with Rex Beemer of Gray County Emergency Management to get the Continuity of Operations Plan for the City of Ensign complete and submitted with the state.
Ballesteros presented what she had found in other banking options. She then presented to the Council the request to move the December Council Meeting to December 8, 2014 instead of the 1 day of the month. Wilson made a motion to move the December 2014 Council Meeting to December 8, 2014. Blattner seconded, the motion carried with 5 Yays and 0 Nays.
Approve Minutes: Watson explained that after talking to the League Mr. Fisher’s complaints and accusations were not recorded in detail in the minutes. Minutes from the October 6, 2014 Regular Meeting of the Ensign City Council were read and discussed. Wilson made a motion to approve and publish the minutes as written. Mendoza seconded, motion carried with 5 Yays and 0 Nays.
Blattner made a motion to give employee Molly Watson a written reprimand for inappropriate bill payment without Council Approval. Blattner then asked about bill payments for next meeting. Ballesteros asked the Council about online banking. Mendoza told her to go ahead and set up the online banking with Andrade as the main account holder.
Watson asked Mendoza what type of reports he wanted the staff to supply him with to review at the next Council Meeting. Mendoza stated that he wanted to just take a look at the bank statements and the reconciliation reports like what was supplied tonight to get an accurate idea of the account balances and was is still outstanding in the accounts.
There was a second and discussion in the background but unsure what the discussion was about.
Adjourn: Blattner made a motion to adjourn the meeting at 9:45pm. Mendoza seconded, motion carried with 5 Yays and 0 Nays.

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Ensign City Council Minutes
December 8, 2014 
The Governing Body of the City of Ensign, Kansas met in regular session on December 8, 2014. The meeting was called to order at 7:00 pm by Mayor Renee Andrade. Council members attending were Kimberly Wilson, Ellen Herrman, and Charles Blattner. Also present were City Clerk Aracely Ballesteros, City Clerk Molly Watson, and City Attorney Andy Stein. Guests in attendance included Rachel and Mr. Elden Dirks from Dirks, Anthony and Duncan City Accounting, Candi Hemmel of the Gray County Library System, and Ensign Fire Chief Daniel Wilson.
Speaker Phone with Bob Medina KDHE Illegal Dumping: Medina explained to the Council the process of his department in aiding cities the size of Ensign to clean up nuisance properties. Medina exited the meeting via speakerphone after discussion.
Old Business: Hemmel presented the Council with a 2015 Rental Agreement for the space used by the Gray County Library System for the Ensign Library. She announced to the Council that the Library is currently open Tuesdays and Thursdays for 2-3 hours each day. She also requested that the City inspect some repairs needed in the Library. Blattner stated that he would go and meet with her to look over her repair concerns the following day. Blattner made a motion to sign and agree to the 2015 rental contract. Herrman seconded, motion carried with 3 Yays and 0 Nays.
Rachel addressed the Council presenting a new system that she is training the City Clerks on using to reconcile the monthly utility deposits with collections in the utility billing system. She also discussed the loss of income with the Council in regards to multiple dormant utility accounts within the City. She suggested passage of an ordinance that charged a base rate for water service for each customer and if someone requests disconnection or reconnection a fee for the service call being performed. She explained that the sewer rate needs to be charged to customers being supplied the utility whether the property is vacant or occupied to encourage customers to either pay for the utilities supplied or rent/sell the property to someone willing to pay for such services. She explained that dormant properties cause a loss of revenue for the City annually that results in a utility rate increase for all paying customers annually. She also discussed with the Council the concerns that the City is losing money. Dirks and Rachel explained that there were multiple projects that were added expenses to the City in the previous few years, but that there is still a reserve built in the City funds. The accountants desire a larger reserve and explained that annual rate increases need to be done and suggested a larger mil levy increase this year. Discussion ensued that staff payroll and current expenses are not the reason for City income loss. The accountants explained that many steps in the right direction have been taken by the City to protect City funds, streamline accounting processes, and create checks and balances that were not in effect previously.
Blattner made a motion for a 15 minute Executive Session for legal counsel at 7:55 pm. Herrman seconded, motion carried. 
Regular Session resumed at 8:10 pm. Stein exited the meeting.
Fire Department Report: Wilson reported 2 Fire Runs. 1 that was a home alarm/false call and 1 medical run over the last month. He also inquired about the budget for the Fire Fighter’s annual Christmas party. After discussion Blattner made a motion that the City would contribute $250.00 for the Christmas party and additional funds would be used from the Fire Department Fund. Wilson seconded, motion carried with 3 Yays and 0 Nays.  
Superintendent Report: In Beltran’s absence Watson updated the Council on the insulation installed at the Post Office and City Hall. She informed the Council that during Beltran’s Leave she would be taking daily chlorine samples and reporting to the staff in Montezuma.
Wilson made a motion for a 15 minute Executive Session for non-elected personnel at 8:35 pm. Blattner seconded, motion carried. Council requested Watson join the Executive Session Discussion. 
Regular Session resumed at 8:47 pm.
New Business: Andrade presented to the Council Employee Evaluations she completed with each of the City Employees and Council reviewed. Employee Cost of Living Raises were discussed.
Blattner made a motion for a 15 minute Executive Session for non-elected personnel at 8:56 pm. Wilson seconded, motion carried.
Regular Session resumed at 9:04 pm.
Blattner made a motion that all three City Employees be given a $0.50 cost of living raise effective the 1 of January, 2015 and employee evaluations done again in 6 months for another cost of living raise assessment. Herrman seconded, motion carried with 3 Yays and 0 Nays. Wilson made a motion that each City employee be given a $100.00 Christmas bonus. Blattner seconded, motion carried with 3 Yays and 0 Nays.
Event Committee Report: Wilson updated the Council about the upcoming Christmas Social and donations. She stated that her private donations were enough to cover the cost of hosting the event and gifts for every child in Ensign that submitted a letter to Santa this year. She stated that with no donation from the City she and Andrade would have to donate to cover the cost of the meal.
City Clerk Report: Watson reported to the Council that with approval from Andrade she has ordered a marble plaque that will have to be set in a concrete form next to the basketball goal in the park donated in memory of Douglass Hinshaw. She stated that when weather was favorable it would be installed. Ballesteros discussed with the Council interest on City equipment and the bank accounts that have dropped significantly. She also suggested to the Council an arrangement with Gray County Library to switch the Ensign Fitness and Wellness facility with the current City Library side to provide bathroom facilities to membership holders. She stated that Candi could always leave the door between open to allow access to the bathroom during Library hours and this would eliminate the need to make repairs in the current location. Blattner stated that he would discuss this option with Candi when he met about the repairs.
Approve Bills: After a discussion Wilson made a motion to approve the bills presented for the month of December, 2014. Herrman seconded, motion carried with 3 Yays and 0 Nays.
Approve Minutes: Minutes from the November 3, 2014 Council Meeting were read and discussed. Blattner made a motion to approve the minutes as typed. Wilson seconded, motion carried with 3 Yays and 0 Nays.
Adjourn: Blattner made a motion to adjourn the meeting at 9:35pm. Wilson seconded, motion carried with 3 Yays and 0 Nays.

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