City of Ensign - Ensign Kansas

Ensign City Council 
Meeting Minutes 2015

Ensign City Council Minutes
January 12, 2015 
The Governing Body of the City of Ensign, Kansas met in regular session on January 12, 2015. The meeting was called to order at 7:00 pm by Mayor Renee Andrade. Council members attending were Kimberly Wilson,Ellen Herrman,Reuben Knutson, and Charles Blattner. Also present were City Clerk Aracely Ballesteros, City Clerk Molly Watson, and City Superintendent Gabriel Beltran. Guests in attendance included Joyce Kleweno and Ensign Fire Chief Daniel Wilson.
Superintendent Report: Beltran discussed with the Council the purchase of hoses on the pickup for radiator coolant that he has replaced. He also mentioned that the tires on the backhoe are in need of replacement because they continue going flat as well as one on the motor grader. Blattner asked that he continue calling for quotes and the tire replacements. He also mentioned to the Council that he recently spoke with HD Waterworks (who supply the equipment for meter replacement and repairs) and wants to try purchasing a plastic meter casing to see if they are more durable because the cost is lower. He stated that he spoke with another City Superintendent and is unsure whether these meters will be better and more cost effective, but he is going to try one out to see how it works with the system and weather.
City Clerk Report: Watson presented the Council will franchise letters that needed to be mailed off to Franchise venders from 2014. Blattner made a motion to sign and mail all franchise letters for the 2014 audit. Knutson seconded, motion carried with 4 Yays and 0 Nays. Watson presented to the Council a request made by Virginia Miller on behalf of the Ensign United Methodist Church that trash service be removed from the Church’s monthly billing. She stated that the church does not currently use the trash bin provided by NorthEnd and removing the charge from the monthly billing would make the utilities more affordable for the Church. Blattner made a motion to remove future trash charges from the Ensign United Methodist Utility Billing. Herrman seconded, motion carried with 4 Yays and 0 Nays. Watson also explained to the Council that after speaking with the City Accountants at Dirks, Anthony and Duncan due to changes in government policy the City could no longer be able to pay more than one employee the $100 monthly as a medical compensation benefit. She explained that this was the only benefit that has always been offered to employees of the City as long as the records go back for City employees and that the accountants gave a suggested amount to increase the wages of each employee in order to compensate for this loss in benefits. Blattner suggested that the City no longer offer this benefit to employees. Watson explained that this is a benefit that each employee relies on as part of their annual income and simply due to government changes it would be unfair of the City to eliminate the benefit. She further explained that offering a pay increase to the employees would not amount to an increase in wages for any employee, it would simply eliminate the employee’s second check each payroll period. The $50 per pay period would then be included in the 1 payroll check per pay period received by each employee. Blattner argued that he didn’t think the employees needed that benefit and the Council should just wait until a later meeting to discuss and make a decision. Wilson stated that it would not be right to take away a benefit that every employee of the City has already received and stated that the City cannot afford to provide medical benefits to it’s employees and this is the only compensation that they each receive. Watson explained that the first payroll period of the year was approaching and she needed to know how to pay the employees. She stated that it would be illegal for her to issue the checks the way that they have been done up to this point and she, as an employee herself, was not willing to take a pay cut when she has done nothing wrong just to await a full Council decision. After a short discussion Knutson made a motion to increase the wages of the employees based off the wages figured by Stephen Gechter’s office to compensate for a loss of the Medical Compensation pay of $50 a pay period. Wilson seconded, motion carried with 4 Yays and 0 Nays. Ballesteros informed the Council that the CD Balance with Bank 7 is up for renewal. She explained that the account is no longer earning a decent interest rate and suggested that the Council consider closing the CD and transferring the remaining funds into the Money Market account. Blattner made a motion to close the City of Ensign CD account with Bank 7 and transfer the balance to the Money Market account. Wilson seconded, motion carried with 4 Yays and 0 Nays. She also explained that the City was running low on City checks and a reorder needed to be made. She gave the Council prices based on quantity. Blattner made a motion to order 5,000 checks to restock the City Hall. Wilson seconded, motion carried with 4 Yays and 0 Nays.
Fire Department Report: Wilson reported 1 medical call on January 19. He also explained to the Council that he welcomed Bruce Berger back to the department this month and had the clerks order a pair of boots to accommodate him. He stated that his experience and dedication will be a great addition to the struggling department. He stated that he had to fire fighters going to the upcoming NIMS training in Gray County to become NIMS certified. Andrade told him Berger was a welcomed addition and the City appreciates all that he has done for the department so far.
Approve Minutes: Minutes from the December 8, 2014 Council Meeting were read and discussed. Blattner made a motion to approve the minutes as typed. Wilson seconded, motion carried with 4Yays and 0 Nays.
Approve Bills: After a discussion Wilson made a motion to approve the bills presented for the month of January, 2015. Knutson seconded, motion carried with 4Yays and 0 Nays.
Correspondence: Mayor Andrade stated that she wanted to take a moment and offer a deep thank you to the staff of the Ensign Implement for their many years of dedicated service to the Ensign Community. She stated that the loss of their business was a major loss for this entire community and that Chris Herrman, LD Henry and the staff would be greatly missed.
New Business: NONE
Old Business: The Council read and discussed Ordinance No. 170 which continued the Municipal Utilities Ordinance Water and instated a $75 disconnection and $75 re-connection fee for water utility. Blattner made a motion to pass Ordinance No. 170. Wilson seconded, motion carried with 4 Yays and 0 Nays. Council read and discussed Ordinance No. 169 which continued the Municipal Utilities Ordinance Sewer. Blattner stated that he did not think this should be passed because people that are not being charged sewer fees currently are going to be angry when they start being charged. Watson explained to the Council that she typed the Ordinance based off the suggestion of Dirks, Anthony, and Duncan as a correction to loss of income for the City. She stated that there are multiple vacant/abandoned properties in the city and provided a list of them to the Council. She stated that the accounts said during the last audit that the concerns the Council has had with finances are not a result of overspending and overpaying of the staff. These losses are as a result of utility rates not being increased annually, improper rates charged repeatedly, too low of mil levy rates, and projects that might have been necessary but came from an already struggling budget. She explained that the properties that are vacant that have utilities ran to them if not charged for the service are costing the residents that do get charged and pay utilities to continue each year paying even higher rates. The properties on the lost if charged a sewer utility bill would amount to an increase of utility income of around $5,000 annually at the current rates. Wilson stated that it is unfair to the paying customers to have to absorb the loss caused by non-charges of these utilities. She also stated that this was the suggestion of the accountant other than increasing the mil levy again. Blattner made a motion to table Ordinance No. 169 until the February Council Meeting. Knutson seconded, motion carried with 3 Yays and 1 Nay.
Adjourn: Blattner made a motion to adjourn the meeting at 8:08pm. Knutson seconded, motion carried with 4 Yays and 0 Nays.
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Ensign City Council Minutes
February 2, 2015
The Governing Body of the City of Ensign, Kansas met in regular session on February 2, 2015. The meeting was called to order at 7:00 pm by Mayor Renee Andrade. Council members attending were Kimberly Wilson, Ellen Herrman, Reuben Knutson, and Charles Blattner. Also present were City Clerk Aracely Ballesteros, City Clerk Molly Watson, and City Superintendent Gabriel Beltran. Guests in attendance included Joyce & Bob Kleweno Cassandra Fisher, Lisa Radloff, and Lex Harnett.
Superintendent Report: Beltran discussed with the Council the sewer back-up issue over the last month at Pride Ag and explained that although it was not on the City side, he assisted in location of the problem. He stated that had it been a City problem there would have been complications in repairing it, because the City sewer jetter is not operational. He mentioned that Montezuma just purchased a new jetter and might be interested in selling the old one. Blattner requested that he look into estimates to getting the City jetter repaired and bring them to the Council for review. He also mentioned that he has worked on the 2014 annual water report with Watson and completed it. He submitted it to the state today 2/2/15.
City Clerk Report: Watson spoke to the Council about the upcoming 2014 annual audit and explained that the accountants at Dirks, Anthony, & Duncan have already been in contact and requesting files and information. Clerks will be working over the next few months with the accountants on completing the audit. Watson also explained the receipt of the franchise and county tax checks and stated the amounts for 2015. Andrade mentioned that the franchise payment from Victory Electric was significantly higher due to lighting projects on Aubrey and Bent Street. She stated that those projects did not cost the City anything to complete and each year the franchise refund will be significantly higher due to them being completed. Watson informed the Council that the outdated City Hall computer that has been stored in the back room of the City Hall was given to the Fire Department in hopes that it would be an upgrade from their current equipment. She also mentioned to the Council that her and Ballesteros have worked over the previous few weeks clean out the back room of the City Hall and organize the previous 5 to 6 years of files into new Rubbermaid bins.
Fire Department Report: In Wilson’s absence, Watson informed the Council that Wilson requested the order of new face masks and gloves for the firefighters and those have been shipped\, should be arriving soon. Blattner asked if boots were ordered for Bruce Berger. Watson stated that boots have already been ordered for the 2 new firefighters. She also stated that Wilson wanted to report only 1 run over the last month south of town between EE and FF Road on the South blacktop involving a JAG truck that had flipped over.
Approve Minutes: Minutes from the January 12, 2015 Council Meeting were read and discussed. Blattner made a motion to approve the minutes as typed. Herrman seconded, motion carried with 4 Yays and 0 Nays.
Approve Bills: Blattner asked about the early payoff on City equipment and what the fee would be if the Council decided to use the funds from the CD balance that has now been moved to the Money Market account to settle that lease. Blattner asked if Carrot-Top Industries was the cheapest dealer for Veteran’s Memorial Park flags. Watson explained that the staff tries to buy from the company that advertises the best sales at a time. Herrman asked Beltran what the unleaded charge on the Pride Ag bill was for. Beltran stated that the unleaded was for the car and diesel for the other equipment and truck. Watson also explained that Ballesteros forgot to include on the February bill sheet the payment to Merchant’s Capitol for the equipment lease and with it added that it will bring the new total of bills to $29,197.12. After a discussion Blattner made a motion to approve the bills presented for the month of February, 2015. Wilson seconded, motion carried with 4 Yays and 0 Nays.
Correspondence: ISO letter thanking Watson, Beltran, and Chief Wilson for their participation in Hazard Mitigation and giving the City of Ensign a 9/10 rating was read and discussed be the Council. Also a schedule was given to the Council for the NIMS further education classes.  
New Business: Joyce Kleweno asked to address the Council and read a statement complaining about loose dogs in town. She stated that there are dogs harassing her dogs in her yard, a large brown dog was witnessed killing her cat, and she requested that the City take action against the dog owners. Blattner stated that the City needs to pull the specific dog owners into Municipal Court to handle the claims against them. Watson stated that she would contact the Municipal Judge and set up a Municipal Court Date for said dog owners. Harnett addressed the Council stating that he has been working on the streets of Ensign for the last week (with his personal equipment) in an effort to demonstrate his experience in road maintenance and requested that the Council consider hiring him for that purpose. Blattner stated that the Council would keep his information and possibly call him in the future, but requested that Hartnett remain off the streets during the night time hours because it causes a noise disturbance.
Old Business: Ordinance No. 169 was discussed due to being tabled at the January Council Meeting. Blattner stated that his problem with this ordinance was that there are numerous people that haven’t been charged a sewer rate for years on their properties and if the City started to charge them now they would be upset. Blattner made a motion to deny passage of Ordinance #169. Knutson seconded, motion carried with 3 Yays and 1 Nay.
Adjourn: Blattner made a motion to adjourn the meeting at 7:35pm. Wilson seconded, motion carried with 4 Yays and 0 Nays.

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Ensign City Council Minutes
March 9, 2015
The Governing Body of the City of Ensign, Kansas met in regular session on March 9, 2015. The meeting was called to order at 7:00 pm by Mayor Renee Andrade. Council members attending were Kimberly Wilson, Ellen Herrman, Reuben Knutson, and Charles Blattner. Also present were City Clerk Aracely Ballesteros, City Clerk Molly Watson, and Ensign Fire Chief Daniel Wilson. Guests in attendance included Joyce & Bob Kleweno, and Bob Knutson.
Mayor Report: NONE
Superintendent Report: In Beltran’s absence Watson explained that his state water certification and sewer certification testing date is coming up March 26. She explained that there has been no correspondence from the state yet on where the testing location will be so she has not booked a hotel stay for Beltran yet.  
City Clerk Report: Watson presented to the Council the KDOT contract for Agreement No. 332-13 KDOT Replacement of HWY 56 Project. She explained that the Council needed to review and approve the signatures on this contract under Old Business.  Watson then explained a new process that the accountants have asked that the Council begin using at Regular Meetings each month. She explained that she has trained Ballesteros on the process and the Council will need to do this approval under the Clerk Report at each meeting. Each month to complete the billing reconciliation the Council needs to be made aware of any account adjustments or money write-offs that have been made in the City billing system to complete checks and balances for the City. She explained that every time the clerks write-off an amount billed out Munibilling keeps a report of that write-off. She presented to the Council the January and February 2015 Adjustments Report and January and February 2015 Write-off Reports for the Council to review and discuss. Blattner made a motion to approve the Adjustments Report for January 2015. Wilson seconded, motion carried with 4 Yays 0 Nays. Blattner made a motion to approve the Write-offs Report for January 2015. Wilson seconded, motion carried with 4 Yays 0 Nays. Knutson made a motion to approve the Adjustments Report for February 2015. Blattner seconded, motion carried with 4 Yays 0 Nays. Knutson made a motion to approve the Write-offs Report for February 2015. Blattner seconded, motion carried with 4 Yays 0 Nays. Watson presented the Council with acct. # 0017 report of billing over the previous 6 months. She explained the customer’s circumstances in vacating the property and setting it for demolition and rebuild of the home. Blattner made a motion to write-off $274.75 of billing on account # 0017 in Munibilling and create a charge of $75.00 for the disconnection of services to the property and the billing closed so that the previous balance is not charged anymore late fees while it is closed, he stated that the account would need to be paid to a $0 balance and a reconnection charge of $75.00 paid prior to the reconnection of services to the property. Knutson seconded, motion carried with 4 Yays 0 Nays. Ballesteros announced to the Council the balance to do an early payoff on the lease agreement for the City’s equipment. Council discussed the funds and balances and decided to discuss this matter at a later meeting. Ballesteros explained to the Council that over the last month she has had to get verbal approval from Mayor Andrade to pay additional accounts receivable statements that were received in the mail following the February Council Meeting. She explained that these were regular monthly bills that needed to be paid. She asked the Council to consider moving the regularly scheduled Council Meetings to the 2 Monday of each month to allow the clerks an additional week to receive billing from all monthly venders. Wilson made a motion to reschedule the April Council Meeting to the 13 of the month and instructed Watson to draft an Ordinance for review at the April meeting officially moving the meeting dates to the 2 Monday of each month. Blattner seconded, motion carried with 4 Yays 0 Nays. Blattner stated that there is a hole located over by the Ensign Post Office and someone is going to fall in and get hurt. Watson explained that someone had come into the City Hall and complained about the hole and Beltran had gone over with the equipment and filled the hole in with some sand that he had delivered for the roads.
Fire Department Report: Wilson reported that there were no runs to report this period. He explained that the recent storm spotter training was attended by 2 of his firefighters.  He also explained that the Marshal and Janet Unruh home located on Leavenworth Street has been arranged to be used for training exercises for the new volunteers of the Ensign Fire Department.
Approve Minutes: Minutes from the February 2, 2015 Council Meeting were read and discussed. Wilson made a motion to approve the minutes as typed with corrections. Blattner seconded, motion carried with 4 Yays 0 Nays.
Approve Bills: The bills for the month of March were reviewed and discussed. Blattner asked what General Pest Control sprayed for on the City properties. Council discussed if Beltran could do the spraying so that it didn’t have to be contracted out. Blattner made a motion to approve the bills for the month of March. Knutson seconded, motion carried with 4 Yays 0 Nays.
Correspondence: Letter from Cimarron Library Systems was read and discussed stating that there would no longer be commodities provided by the Ensign Library location. Watson announced to the Council that Wilson, Ballesteros and her attended the 3 meeting for Hazard Mitigation last month and this is one of the final steps in getting the Continuity of Operations Plan official and posted with FEMA allowing the City of Ensign to qualify for FEMA funding in the event of a disaster.
New Business: Municipal Court coming up on violations by dog owners was discussed.  
Old Business: Agreement No. 332-13 KDOT Pavement Replacement of HWY 56 Project was reviewed and discussed. Blattner made a motion to approve signatures on the contracts. Knutson seconded, motion carried with 4 Yays 0 Nays.
Adjourn: Blattner made a motion to adjourn the meeting at 7:40pm. Knutson seconded, motion carried with 4 Yays and 0 Nays.

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Ensign City Council Minutes
April 13, 2015
The Governing Body of the City of Ensign, Kansas met in regular session on April 13, 2015. The meeting was called to order at 7:00 pm by Mayor Renee Andrade. Council members attending were Jesus Mendoza Jr., Ellen Herrman, Reuben Knutson, and Charles Blattner along with new Mayor-Elect Jimmie Dean Reinert. Also present were City Clerk Aracely Ballesteros, City Clerk Molly Watson, and Ensign Fire Chief Daniel Wilson. Guests in attendance included Joyce & Bob Kleweno, Richard Andrade, Jerry Watkins, Bruce Sonday, and Lee Allen Schauvliege (New Council Member Marlinda Henry entered the meeting late).
New Governing Body Members Oath of Office: Council Member Jesus Mendoza Jr. having won his seat at the April election along with new Mayor-Elect Jimmie Dean Reinert read aloud and signed their oaths of office that were then notarized by City Clerks. Watson then explained to Reinert and the Council that before Mayor Andrade left the meeting it was necessary for her and Reinert to sign the letter to Bank 7 stating that a new mayor had been elected and Andrade’s name needed to be removed from all Ensign bank accounts and safety deposit box and replaced with new signature cards that would be signed by City Clerks Ballesteros and Watson and new Mayor-Elect Reinert. Signatures were done and clerks took them to be delivered to Bank 7.
Ballesteros received a call from Henry that she would be to the meeting in a few minutes.
Andrade and her husband Richard exited the meeting.
New Business: Reinert asked Watkins if there was something that he would like to discuss with the Council before the meeting progressed further. Watkins explained that he has one driveway on his property currently and would like to add another. He already obtained the building permit from the City Clerk, but wanted permission from the Council to cut into the City curbing in front of his property to add a pass for the new driveway and that he had a shed that he was adding an addition to. Mendoza asked Reinert whose cost it would be to cut into the curbing. Watson explained that there were no ordinances in effect that explained this process for approval so she had advised Watkins to attend the meeting and address the Council with his request. Reinert explained that he was formerly on the Council and it was at the time that the curb and guttering was constructed through town. He stated that he would contact someone to have them remove the curb at that location and would come to oversee the construction. He also stated that it would be at the City’s cost to have that curb removed, and Watkin’s cost to have the driveway poured and constructed. Mendoza asked if he had someone contracted to pour the driveway and Watkins explained that he was going to personally with a few guys pour that driveway. Reinert opened the request for Council discussion. Mendoza and Blattner mentioned that it should be the City responsibility to cut into the curbing and allow access for Watkins to tie into the new access and guttering. Reinert stated that he has the information on the curb and guttering at home and would look through it. Mendoza asked to review the building permit and Watkins presented it. Council discussed with Watkins the measurement of the projects and plans. Reinert called for a vote on the building permit. Blattner made a motion to approve the building permit submitted by Jerry Watkins. Mendoza seconded, motion carried with 4 Yays 0 Nays.  Watson asked Reinert if the clerks needed to call for estimates on the concrete work needed to remove the curb and guttering. Blattner made a motion to acquire estimates on removal of the curb and guttering at Jerry Watkin’s project site 202 Crawford Street. Mendoza seconded, motion carried with 4 Yays and 0 Nays. 
New Governing Body Member Oath of Office: Council Member Marlinda Henry having won her seat at the April election read aloud and signed her oath of office that was then notarized by City Clerk.
Superintendent Report: Beltran’s was absent from the meeting so Reinert stated that the agenda would just move on.  
-Mendoza called an Executive Session for 10 minutes at 7:15pm for discussion about Ensign Superintendent. Blattner seconded it, motion carried.
-Regular Session resumed at 7:25pm.
Reinert asked Watson if she could make a call to determine whether or not the Beltran was on vacation. Watson explained that she was informed by the previous Mayor that she had authorized for Beltran to use his available 2 weeks’ vacation beginning April 6 through April 17. Mendoza asked Watson if Beltran had vacation available. Ballesteros stated to that he had 2 weeks available. Mendoza asked if during December 2014, when Beltran was absent due to a death in the family, whether or not he was paid vacation time. Watson pulled the 2014 payroll binder for the Council to review stating that there was no vacation used by Beltran in December 2014, he was absent on personal days unpaid. Ballesteros presented the calendar that she records any absences and pay for vacation/sick leave to the Council for their review. Blattner stated that after review, Beltran had only ½ sick day at the end of December 2014, but none was used during his leave for a death in the family during December. 
City Clerk Report: Watson presented to the Council a letter of resignation from Ensign City Treasurer Debbie Miller. Watson then explained to the Council the requirements and responsibilities of the City Treasurer position. Watson explained that prior to Miller taking the position she had checked into the position and it was not legal for a governing body member to hold that seat. Reinert stated that this is the way it was done in the past and asked Watson to do some research into it again.  Watson asked if she found that it was legal, would there be a member of the Council willing to take the position. Herrman stated that Doris Kimbrel stated she would accept the seat. Reinert called for a vote on the resignation. Blattner made a motion to accept the resignation of Debbie Miller as Ensign City Treasurer. Herrman seconded, motion carried with 5 Yays and 0 Nays. Watson explained to the Council that the renewal is due on the KFSA City Insurance policy and she has been working with the new insurance agent on the account Tim McClure who has replaced the City’s previous agent. She also explained to new Mayor Reinert the parameters of the civil lawsuit that is pending against the City, previous/current City officials, partners, spouses, business owner, and Gray County Sheriff. Watson then presented to the Council the utility Adjustments and Write Off reports for the month of March and explained the review and approval process to the new members of the Council. After a brief discussion Blattner made a motion to approve the Adjustments Report from March 2015. Knutson seconded, motion carried with 5 Yays and 0 Nays. Mendoza made a motion to approve the Write Off Report from March 2015. Blattner seconded, motion carried with 5 Yays and 0 Nays. Ballesteros then addressed the Council stating that the City of Ensign Grant Account with Bank 7 was listed on the bill sheet as having a negative balance this month. She explained that this account has remained inactive since the completion of the Ensign Sewer Pond Project and was only used for that project. She explained that the account is negative due to a fee for being dormant. That charge will continue until there is activity or it is closed. After a brief discussion Blattner made a motion to close the Grant account. Knutson seconded, motion carried with 5 Yays and 0 Nays.
Fire Department Report: Wilson reported that there were 2 runs in the last month. 1 run on 24 & F Road and an accident (vehicle rollover) on Hwy 50. He then presented to the Council a statement from Gray County that was read and discussed. Beginning in 2015 Gray County has increased pay for firefighters on County runs from $50 to $200 per run. This pay is divided equally among the fire fighters that were present on the run. Wilson stated that the current pay policy in affect with the City of Ensign does NOT state an amount, but rather states that the City of Ensign will match the pay given by Gray County for runs within the County. Wilson explained that he has not yet handed in the runs for the 1 quarter of 2015 to allow the Council the ability to amend the pay policy prior to paying the firefighters for County runs. Mendoza made a motion that the City Clerk prepare an ordinance to amend the current firefighter pay policy for approval at the May Council meeting amending the pay for County runs to state that the City of Ensign will pay $100 to be divided equally among attending fire fighters per County run. Blattner seconded, motion carried with 5 Yays and 0 Nays.
Approve Minutes: Minutes from the March 9, 2015 Council Meeting were read and discussed. Blattner made a motion to approve the minutes as typed. Knutson seconded, motion carried with 5 Yays 0 Nays.
Approve Bills: The bills for the month of April were reviewed and discussed. Blattner made a motion to approve the bills for the month of April except for a check in the amount of $485.26 issued to Weis Fire & Safety. Knutson seconded, motion carried with 5 Yays 0 Nays. Henry made a motion to cancel the City Wal-Mart card and authorized all purchases in the future on the City Credit Cards. Herrman seconded, motion carried with 5 Yays and 0 Nays. Henry made a motion to begin again using Purchase Orders with approval by the Ensign City Council or Mayor Reinert prior to each purchase for the City of Ensign. Herrman seconded, motion carried with 5 Yays and 0 Nays. Mendoza made a motion for staff to NOT contact the City attorney without approval of the Mayor. Henry seconded, motion carried with 5 Yays and 0 Nays.
Correspondence: NONE
Old Business: Council read and discussed Ordinance No. 83 repealing all previous meeting Ordinances and setting the official meeting date of the Ensign City Council as the second Monday of each month at 7:00 pm. Henry made a motion to approve the passing and publication of Ordinance No. 83. Blattner seconded, motion carried with 5 Yays and 0 Nays.
Adjourn: Blattner made a motion to adjourn the meeting at 8:56 pm. Herrman seconded, motion carried with 5 Yays and 0 Nays.

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Ensign City Council Minutes
May 11, 2015
The Governing Body of the City of Ensign, Kansas met in regular session on May 11, 2015. The meeting was called to order at 7:00 pm by Mayor Jimmie Dean Reinert. Council members attending were Jesus Mendoza Jr., Ellen Herrman, Reuben Knutson, Marlinda Henry, and Charles Blattner. Also present were City Clerk Aracely Ballesteros, City Clerk Molly Watson, and Fire Chief Daniel Wilson. Guests in attendance included Joyce Kleweno and Tim McClure with KFSA Insurance.
New Business: McClure explained to the Council that he has taken over as the City’s agent following the departure of Jeff Heirs. He explained KFSA insurance and the problems that have been listed on the City’s insurance policy over a number of years. He stated that he has sat down with City Clerk Watson on multiple occasions and discussed the properties in the City of Ensign and their contents, as well as the City’s inventory of equipment and other facilities. He explained the liability insurance coverage verses property insurance and explained that he has now added the City of Ensign to an annual dividend program that will allow the City to receive a check each year that the insurance company is profitable due to a low number of claims filed.  He presented the Council with the first ever dividend check for $1,434.94. He explained that this could take place at the renewal of the insurance policy each year. He explained that the increase of the premium included the water tower, both well houses, and other properties never insured before. He explained that Watson and he had discussed a repair that took place last year on the well house electrical system for over $5,000.00 that she had attempted to file an insurance claim on for the City at which point she became aware that the property was not insured. Reinert stated to McClure that in the future conversations about the City insurance would need to be between him and McClure that Watson was an employee employed by the Council and the Council would need to go through Reinert with information. Reinert then asked the Council what if there was any further questions and what action needed to be taken. Mendoza stated that it appeared that the equipment was a large cost. Reinert stated that he thinks the Council should begin discussing if the large equipment needs to be kept or gotten rid of. McClure explained that EMC/KFSA had already sent an invoice for the entire annual premium cost and he was here to answer any questions of the Council and get approval of the payment on that invoice. Henry made a motion to approve the increased premium and payment to EMC for insurance coverage for 2015/2016. Herrman seconded, motion carried with 5 Yays and 0 Nays. Watson supplied Reniert’s cell number to McClure and McClure exited the meeting. 
Mayor Report: Reinert discussed with the Council the concrete project at Jerry Watkin’s property with the work and cost involved. Watson asked if Reinert would like the clerk to draft an invoice to Watkins for the labor charged to the City. Reinert said yes. Reinert then addressed the Council regarding Ben Jackson’s utility bill balance and arrangements he made with Reinert. He stated that he suggested that Jackson begin sweeping out the guttering of the streets in town. He then asked the Council to discuss sufficient pay for that work if Jackson were to continue cleaning the gutters. Reinert suggested that pay would be sufficient at $25.00 per each side of each City block in town. Mendoza asked if this was suggested just to work off the balance owed on Jackson’s utility bill. Reinert stated that he had hoped that Jackson would continue to sweep in order to clean the gutters and earn a little extra income. Council agreed. Reinert stated that although the gutter cleaning is not fun, he felt that if people would do this in front of their own property it would take care of the gutter problems. Mendoza stated that he felt this should be the job of the City Superintendent. Mendoza asked Watson if Beltran was in today. Watson explained that there was a main water tap taking place on Sheridan Street that Beltran was supervising on-site all day Reinert stated he had seen Beltran there. He also stated that he had spoken to Beltran and he was going to do some mowing and he did get that done. Mendoza requested that the Council discuss this matter. He asked if Beltran passed his state certification. Reinert stated that he had done some checking and as of yet had not received a response. Mendoza asked why Beltran was not at the meeting. Watson explained that he was attending his sister’s graduation in Cimarron. Ballesteros stated that she wanted to remind the Council that the KS League of Municipalities suggests that matters about non-elected personnel be discussed in Executive Session only. 
-Mendoza called an Executive Session for 10 minutes at 7:22pm for discussion about Ensign Superintendent. Blattner seconded it, motion carried. 
-Regular Session resumed at 7:32pm.
City Clerk Report: Ballesteros presented a request to the Council by Ignacio Casas about utility service at his vacant house. He asked if he could stop paying the sewer charge monthly and start paying for water so it could be used on the property. After discussion Council concurred that Casas continue being charged the sewer rate and if water was connected to the property he be charged the water rate as well. Ballesteros also reminded the Council that Monday the 25th of May the City Hall would be closed in observance of Memorial Day. She then presented to the Council the purchase orders for the last and upcoming month to demonstrate the new purchase order process. Watson explained that the clerks will no longer use just the paper-purchase order process as before, that she has added the process to QuickBooks and each time a purchase order needs to be used, it will be entered into the QuickBooks system in order to provide a digital and paper copy that will then be linked to the payment on invoices to each vender. Council stated that this process was adequate and they will review and approve the purchase orders at each meeting. Watson presented to the Council the Final Reports on the City Park grant funded projects from 2014 that were just finished and closed with KDHE for review. She explained that this needed no Council action, but she wanted the Council to have an opportunity to review and see the City costs involved as well as grant funds disbursed to the City. Henry stated that she felt that the project was really smart and is helping with control of the stickers in the playground area. Watson explained that this with annual spraying and the sprinkler system installed should eventually eliminate all stickers from the area. Mendoza stated that he noticed that Beltran had turned the sprinkler system was turned on and he was surprised to see it running. Watson presented to the Council the Account Adjustments and Write-Offs for the month of April. Blattner made a motion to approve the Write-Offs for the month of April 2015. Knutson seconded, motion carried with 5 Yays and 0 Nays. Mendoza made a motion to approve the Account Adjustments for the month of April 2015. Blattner seconded, motion carried with 5 Yays and 0 Nays. Watson stated that she also just wanted to offer a reminder that City-Wide Cleanup was approaching on May 16th and details were available on the City website.
Fire Department Report: Wilson reported that there were 4 runs in the last month. 1 structure fire on 24 & HH, he explained that this was a weed burning that got out of control and caught the abandoned house on the property on fire. The second was a semi rollover near HWY 23, then a call started for storm spotting, and there was 1 other storm spotting call as well.  He informed the Council that there would be a training in Montezuma on May 16, 2015 that his firefighters will be attending and they will take the fire truck rather than City car. 
Approve Minutes: Minutes from the April 13, 2015 Council Meeting were read and discussed. Mendoza made a motion to approve the minutes as typed. Herrman seconded, motion carried with 5 Yays 0 Nays. Henry asked the City Clerks if they were notary publics. Clerks stated that they both are and are bonded as City employees. 
Approve Bills: The bills for the month of May were reviewed and discussed. Mendoza asked about the fire fighter pay, whether it contained Gray County funds or not. Watson explained that the pay listed this month was the City’s pay for City and County runs for the 1st quarter of 2015. Mendoza explained to the council that payroll totals are not currently included on the monthly bill sheet. Henry asked if Watson could print a payroll report that just listed the totals for payroll on a monthly basis so that the Council could see what funds were dispersed total. Watson printed the report for the month of April and stated that she would print the report for Ballesteros to include totals on the bill sheet from now on. Blattner made a motion to approve the bills for the month of May. Knutson seconded, motion carried with 5 Yays and 0 Nays. 
Correspondence: An invitation for the annual conference for City Council members and Mayors in Topeka for May 15 and 16 was read and discussed. KDOT project correspondence was reviewed and discussed.
New Business: Mendoza stated that there is becoming an issue with chickens in town. He stated that the ordinance reads that chickens will be allowed in town as long as they are part of a 4-H project and that word has gotten out, and now there are children all over in town in 4-H. He stated that the Council needs to look at the ordinance and modify it to state that written proof needs to be given of 4-H membership. Council discussed. Mendoza stated that the Council could consider just banning poultry in the City limits of Ensign completely. Henry stated that the way it works is that people that have chickens at the time of the ordinance change will be grand-fathered in and allowed to keep their chickens even with the change. Mendoza stated that it has gotten out of hand there are 4 properties in town that have chickens. Mendoza made a motion to have the City Clerks type an ordinance/amendment to the current ordinance on chickens that states there are no forms of poultry allowed within the City Limits of Ensign with no exceptions. Blattner asked about what would be done with the people that currently have chickens. Mendoza stated that the residents with chickens would have to remove them. Blattner seconded, motion carried with 5 Yays and 0 Nays. Mendoza stated that he wanted to discuss the City Superintendent and asked for the payroll binder on Beltran.    
-Mendoza called an Executive Session for 5 minutes at 8:15pm for discussion about Ensign Superintendent. Blattner seconded it, motion carried. 
-Regular Session resumed at 8:20pm.
After discussion Mendoza made a motion to terminate Gabriel Beltran’s employment as Ensign City Superintendent as of Friday May 15, 2015. Knutson seconded, motion carried with 5 Yays and 0 Nays.
Mendoza further stated that Beltran would not be issued a paycheck for this last pay period until he returned all city equipment, keys, and uniforms. Henry stated that she had noticed multiple occasions on Beltran’s time sheet that clock-in/clock-out times were hand written in without signatures or initials next to them. Mendoza made a motion that any employee that writes in a time on their time sheet for clock-in/clock-out must have initial approval on the time sheet by the mayor in order to be paid for that time used. Blattner seconded, motion carried with 5 Yays and 0 Nays. Council discussed running an ad in the newspapers for a new City Superintendent. Blattner made a motion to start running an ad for an Ensign City Superintendent in the Dodge City Daily Globe, the Jacksonian at Cimarron, and The Montezuma Press as of May 18, 2015. Knutson seconded, motion carried with 5 Yays and 0 nays. Council requested that Watson draft an ad and Reinert would approve and sign for payment for running the ad. Mendoza read aloud to the Council Ordinance No. 86 stating to Watson that the applications filed on 4-H projects have to be presented to the Council and a health inspector elected to inspect prior to approval. Watson explained that she was not familiar with this Ordinance and that she had sent letters from the Municipal Court over the last month to known residents housing chickens. She continued stating that one of those recipients came in and read through the Ordinance and asked for an application to have the chickens as a 4-H project which she supplied to him, since there have been 2 other applications filed. Mendoza asked Watson to send letters to all 3 of the applicants stating that per the Ordinance their application was reviewed by the Council and denied. Ballesteros asked the Council who would be approving building permits. Reinert stated that he will be approving them from now on. Reinert asked if there were any more discussions under new business. Watson stated that she had a few concerns. She stated with the elimination of the City Superintendent that there needed to be a system of operations in place. She stated that Beltran was working under the supervision of Montezuma’s small water and wastewater certifications through KDHE. She asked of the Council who was going to be responsible for tasks such as the meter readings so the utility billing could be drafted each month, the daily chlorine samples so that safe drinking water was maintained, and other daily operations. After discussion, Mendoza stated that he didn’t feel it was a big deal, if Reinert needed to contact someone here, in Montezuma, or even Cimarron to let Ensign operate under their certification until a replacement was found for Beltran. Council gave approval for Ballesteros and Watson to complete meter readings for the month of May if Beltran didn’t complete them prior to being terminated. Council approved Knutson carrying the City cell phone for ‘On-Call’ purposes. Council discussed and approved for Watson to begin taking daily chlorine samples to monitor the levels of chlorine in the public water system and report to Dwight Watson in Montezuma if there is a variation.
Old Business: Council discussed the current vacancy as City Treasurer. Mendoza asked Joyce Kleweno if she would be interested in filling the vacancy. Kleweno stated that she would be comfortable with that. Henry made a motion to appoint Joyce Kleweno as City Treasurer. Blattner seconded, motion carried with 5 Yays and 0 Nays. Watson presented Ordinance No. 159-A to the council restructuring the firefighter pay for County runs. Blattner made a motion to approve and publish Ordinance No. 159-A. Knutson seconded, motion carried with 5 Yays and 0 Nays.  
Adjourn: Henry made a motion to adjourn the meeting at 9:10 pm. Herrman seconded, motion carried with 5 Yays and 0 Nays.

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Ensign Council Minutes
June 08, 2015
The Governing Body of the City of Ensign, Kansas met in regular session on June 8, 2015. The meeting was called to order at 7:00 pm by Mayor Jimmie Dean Reinert. Council members attending were Marlinda Henry, Ellen Herrman, Rueben Knutson, and Charles Blattner. Also present were City Clerks Aracely Ballesteros and Molly Watson and Fire Chief Daniel Wilson.
 Mayor Report: Reinert discussed about part time help cleaning up the city. Reinert also explained that City of Ensign was undergoing an audit at the moment and that the results would be discussed at the July Council Meeting. Reinert then suggested that the City Superintendent ad be stopped and after discussion the full council agreed.
 Superintendent Report: N/A
 City Clerk Report: Ballesteros presented the possibility of stopping the service with Cintas and purchasing our own rugs, the issue was discussed and passed by the full council. Also Ballesteros informed the council about the new City of Ensign Treasurer that her bond was taken care of which is Joyce Kleweno. Ballesteros then presented to the council members that the gym was vandalized and that the door was left open without being locked on many occasions, council discussed the matter and would make a decision during the July meeting. Watson then presented her report, adjustments were discussed and Blattner made a motion to approve and Herrman seconded. Utility adjustments were approved and Blattner made a motion with Henry second. Purchase orders were discussed and approved. Utility deposits were approved, Blattner made the motion and Knutson seconded. Watson also gave an update on the current audit saying that the auditors suggested that we make a transfer into the special Highway Fund from other accounts, Blattner made a motion and Herrman seconded. Utility rate increase was discussed for it to take place on January 1, 2016.
 Fire Department Report: Wilson presented the runs of a transformer fire and also the run they made when Wilson’s house was hit by the recent tornado. Wilson presented a new volunteer to the Ensign Fire Department, Jordon Allen.
 Approve Minutes: Minutes from the May 11, 2015 were read and discussed and Knutson made the motion to approve with Blattner second.
 Approve Bills: Bills were presented for the month of June, they were reviewed and discussed and Knutson made a motion to approve with Herrman second.
 Correspondence: N/A
Citizen Concerns: Brandon and Melissa Perkins talked to the council about the chickens in town and their situation. After discussing the issue with them Henry made a motion to table the discussion until there was a full council, Herrman seconded.
 Old Business: Approval of Resolution 2015-2, Adopting Region D Hazard Mitigation Plan, Blattner made a motion and Knutson seconded. 
 New Business: Resolution 2015-3 GAAP Waiver for 2015 was passed, Henry made the motion with Blattner seconded motion carried. Ordinance No. 172 authorizing the creation of a tax levy fund for GO Bond Payments from levied taxes council decided to send the proposed Ordinance to our City Attorney for review and will be passed at a later meeting. Accountants asked to move the meeting to Tuesday  July 14, 2015 since that will be when they show up to present the audit. Blattner made a motion to move the meeting Knutson seconded.
 Adjourn: Blattner made a motion to adjourn the meeting, Henry made a second.


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Ensign Council Minutes
July 14, 2015
 
The Governing Body of the City of Ensign, Kansas met in regular session on July 14, 2015. The meeting was called to order at 7:00 pm by Mayor Jimmie Dean Reinert. Council members attending were Marlinda Henry, Ellen Herrman, Rueben Knutson, Jesus Mendoza and Charles Blattner. Also present were City Clerk Aracely Ballesteros, City Treasurer Joyce Kleweno and Fire Chief Daniel Wilson, as well as other guests attending.
 
Mayor Report: N/A
 
Superintendent Report: N/A
 
Treasurer Report: Kleweno explained to the council that she had reviewed the 2015 year to date statements for bank accounts for City of Ensign.
 
City Clerk Report: Ballesteros mentioned that at the moment there are only two authorized signatures on all Bank 7 accounts and after discussion it was decided they would appoint another person to be able to sign. AT&T phone service was discussed, Blattner made a motion to terminate the contract and Henry second. Utility write off were reviewed Blattner made a motion and Mendoza second. Adjustments were reviewed and approved, Knutson made a motion and Henry second. Utility totals were as well discussed and approved Mendoza made a motion and Henry second.  Purchase Orders, Henry made a motion and Herrman second.
 
Fire Department Report: No Runs. Wilson mentioned that the phone number needed to be changed in case of an emergency since it was the previous Superintendent number, Reinert decided to list his as an emergency. Also Wilson mentioned council needed to vote for him as a current Chief unless they had somebody else in mind, Blattner made a motion to keep Wilson as the Chief and Knutson made a second.
 
Approve Minutes: Minutes from the June 8, 2015 were read and discussed and Blattner made the motion to approve with Henry making a second.
 
Approve Bills: Blattner made a motion to approve the bills for July, Knutson made a second. Mendoza made a motion to move money from the Money Market to the regular checking account and Blattner made a second.
 
Correspondence: Knutson made a motion to keep the service agreement with Key Office and Herrman made a second.
 
Citizen Concerns: Wilson mentioned a fire hydrant without a meter installed and Reinert explained it was the sewer jetter in place. Brandon Perkins had a few concerns with the roads being done.
 
Old Business: Chickens in town was discussed again and after a long discussion Mendoza made a motion to pass Ordinance No. 171 (refer to ordinance book at City Hall) and Knutson made a second.
 
New Business: Mathew Medill with Dirks Anthony and Duncan went over the budget, after discussion and questions Henry made a motion to approve the 2014 audit and Blattner seconded, motion carried. An Executive meeting was called by Blattner and Mendoza seconded. Resident water leak was discussed and Mendoza informed the council that he had fixed the leak, resident’s water bill was discussed and Blattner made a motion to charge her average from her previous two months and Henry made a second. Council also discussed the issues going on at the Ensign Fitness & Wellness Gym and Henry made a motion to close its doors as of December 31, 2015, Blattner made a second. Blattner made a motion to go in to executive and Henry second. Part time help was hired and paid, Henry made the motion and Blattner made a second. Henry made a motion to accept Molly Watson’s resignation and Knutson made a second, Reinert thanked Molly for her years of service with City of Ensign and Council as well appreciated her service while employed.
 

Adjourn: Blattner made a motion to adjourn the meeting, Mendoza made a second.

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Ensign Council Minutes
Special Meeting
July 21, 2015
 
The Governing Body of the City of Ensign, Kansas met in a special meeting on July 21, 2015. The meeting was called to order at 7:00 pm by Mayor Jimmie Dean Reinert. Council members attending were Marlinda Henry, Ellen Herrman, Rueben Knutson and Charles Blattner. Also present was City Clerk Aracely Ballesteros.
 
 
Call to Order: Call to order at 7:00pm
 
Mathew Medill presented and explained the 2016 Budget. Questions and concerns were answered and explained after reviewing Henry made a motion to accept and pass the budget, Knutson making a second.
 
Ordinance No. 172 (refer to Ordinance book at City Hall) was passed with Blattner making a motion and Knutson making a second.
 
Ordinance No. 173(refer to Ordinance book at City Hall) was passed with Blattner making a motion and Henry making a second.
 
Regular August meeting was scheduled for August 18, 2015 where the approval of the budget will take place as well. Henry made a motion and Herrman made a second.
 

 Adjourn: Blattner made a motion to adjourn the meeting, Knutson made a second.


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Ensign Council Minutes
August 18, 2015

The Governing Body of the City of Ensign, Kansas met in regular session on August 18, 2015. The meeting was called to order at 7:00 pm by Mayor Jimmie Dean Reinert. Council members attending were Marlinda Henry, Ellen Herrman, Rueben Knutson, and Charles Blattner. Also present were City Clerk Aracely Ballesteros, City Treasurer Joyce Kleweno and Fire Chief Daniel Wilson also Charles Fisher as well as other guests attending.
 
Mayor Report: Mayor Reinert gave an update on some changes that have been done around town. Reinert informed the council about the help he has received from several residents here in town and he expressed his gratitude towards Chloe Dohrmann for cleaning up and pulling weeds from outside of the Library building, he thanked Harry and Vickie Pegram for donating the materials and repainting the chalkboard outside the Post Office and also thanked Brandon Fisher for the cleaning and excessive mowing he has done throughout town. Reinert also updated on the progress done with the highway construction.
 
Superintendent Report: Fisher updated the council of all the mowing that has been done and the upkeep of the Veterans Memorial Park as well as the City Park and other locations around town. 
 
Treasurer Report: Kleweno stated that she would be in the City Hall to look through the Bank 7 accounts statements for the month of July.
 
City Clerk Report: Ballesteros presented the monthly reports. Account adjustments Blattner made a motion to approve them, Henry made a second. Write Offs Blattner made a motion to approve them, Knutson made a second. Online Utility payments Knutson made a motion to approve them, Herrman made a second. Utility Payments Knutson made a motion to approve them, Blattner made a second, and Purchase Orders were presented as well with Henry making a motion to approve them and Blattner making a second.
 
Fire Department Report: Wilson stated that the Ensign Fire Department received to calls and that they have been holding monthly meetings.
 
Approve Minutes: Minutes for July 14, 2015 were approved Henry made a motion with Blattner making a second. July 21, 2015 minutes were approved with Blattner making a motion and Henry making a second.
 
Approve Bills: August bills were discussed, Henry made a motion to approve them and Knutson made a second.
 
Correspondence: N/A
 
Citizen/Guest Concerns:  Kathy Holt from Cimarron Kansas attended the meeting to talk to Council about Gray County Transit. Holt explained the plans Gray County has to help out the surrounding town’s residents in Gray County providing transportation when needed. There will be transportation available to meet essential needs of whoever is interested in using such transportation. Holt briefly explained how it would work and when it would be available. Holt also mentioned that she would be presenting this same information at other Council Meetings in Gray County. Jim Spencer also attended the meeting and Spencer presented the renewal of Northend Disposal Contract. After reviewing the new contract Knutson made a motion to accept the contract with the new prices and Blattner made a second.
 
Old Business: 2016 Budget was presented and Blattner made a motion to approve the budget and Knutson made a second.
 
New Business: N/A
 

Adjourn: Blattner made a motion to adjourn the meeting, Henry made a second.


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Ensign Council Minutes
September 14, 2015
 
The Governing Body of the City of Ensign, Kansas met in regular session on September 14, 2015. The meeting was called to order at 7:00 pm by Mayor Jimmie Dean Reinert. Council members attending were Marlinda Henry, Ellen Herrman, Rueben Knutson and Charles Blattner. Also present were City Clerk Aracely Ballesteros, City Treasurer Joyce Kleweno and Fire Chief Daniel Wilson as well as other guests attending.
 
Mayor Report: Mayor Reinert gave an update on the progress of the highway construction, Reinert also approved that the flags at the Veterans Memorial Park be taken down at night.
 
Superintendent Report: N/A
 
Treasurer Report: Kleweno informed the council and mayor that she looked over the monthly bank statements and counted the petty cash as well and everything balanced.
 
City Clerk Report: Ballesteros presented the monthly reports. Account adjustments Blattner made a motion to approve them, Henry made a second. Write Offs Blattner made a motion to approve them, Knutson made a second. Online Utility payments Blattner made a motion to approve them, Knutson made a second. Utility Payments Blattner made a motion to approve them, Herrman made a second, and Purchase Orders were presented as well with Henry making a motion to approve them and Blattner making a second.
 
Fire Department Report: Chief Wilson presented Blake Wondra as a new member to the Ensign Fire Department, Wilson also updated about the runs and meetings the department has had. Wilson presented the amount it would cost for the Fire Department to order new t-shirts for each member.
 
Approve Minutes: Minutes for August 18, 2015 were approved Knutson made a motion to approve and publish the minutes with Herrman making a second.
 
Approve Bills: September bills were discussed, Blattner made a motion to approve them and Henry made a second.
 
Correspondence: Ballesteros will attend a training in November, Henry made a motion to approve Ballesteros attend and Herrman made a second.
 
Citizen/Guest Concerns:  N/A
 
Old Business: N/A
 
New Business: Chief Wilson will get additional estimates from different companies on the purchase of the apparel he requested, Henry suggested  to table the issue and it be discussed at the October meeting, Knutson made a motion to approve to table and Blattner made a second.
 

Adjourn: Blattner made a motion to adjourn the meeting, Knutson made a second.


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Ensign Council Minutes
October 21, 2015

The Governing Body of the City of Ensign, Kansas met in regular session on October 21, 2015. The meeting was
called to order at 7:00 pm by Mayor Jimmie Dean Reinert. Council members attending were Ellen Herrman, Rueben Knutson and Charles Blattner. Also present was City Clerk Aracely Ballesteros, as well as other guests attending.
 
Mayor Report: Mayor Reinert gave an update on the progress of the highway construction, Reinert also updated on the lines fixed and repaired that were damaged during the construction process on Carter’s property. Reinert also informed that McGary had been working on the streets.
 
Superintendent Report: Reinert updated the council on all that Fisher has been doing around town, Reinert also informed the council that Brandon Fisher has been keeping very busy and has been helping Reinert get things done around town.
 
Treasurer Report: N/A
 
City Clerk Report: Ballesteros presented the monthly reports. Account adjustments Blattner made a motion to approve them, Herrman made a second. Write Offs Blattner made a motion to approve them, Knutson made a second. Online Utility payments Blattner made a motion to approve them, Knutson made a second. Utility Payments Blattner made a motion to approve them, Knutson made a second. Ballesteros asked about the fees for disconnect/reconnect when a customer requests it. Also after some discussion Reinert instructed Ballesteros to charge trash and sewer on any houses that are up for rent or vacant house that have had services before.
 
Fire Department Report: N/A
 
Approve Minutes: Minutes for September 14, 2015 were approved, Blattner made a motion to approve and publish the minutes with Knutson making a second.
 
Approve Bills: October bills were discussed, Blattner made a motion to approve them and Herrman made a second.
 
Correspondence: N/A
 
Citizen/Guest Concerns:  N/A
 
Old Business: Council discussed what would be done with the City car and truck, council talked about having somebody winterize and maintain the vehicles since they have not been maintained since they were purchased.
 
New Business: N/A
 

Adjourn: Blattner made a motion to adjourn the meeting, Herrman made a second.


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Ensign Council Meeting
November 17, 2015

 
The Governing Body of the City of Ensign, Kansas met in regular session on October 21, 2015. The meeting was called to order at 7:00 pm by Mayor Jimmie Dean Reinert. Council members attending were Marlinda Henry, Ellen Herrman and Charles Blattner. Also present were City Clerk Aracely Ballesteros and City Superintendent Brandon Fisher, as well as other guests attending.
 
Mayor Report: Mayor Reinert gave an update on the progress of the highway construction and also mentioned that he has been a big help to the crew working on Highway 56. Reinert also gave an update on the recent storm we had through Ensign and he would like to express a big Thank You to Blake Wondra for all the help he provided to the Ensign residents during the tornado warning and helping them get to shelter, also Reinert Thanked Charles Fisher for passing all his exams to reinstate his water and waste water license in such a short time and paying all the fees out of his pocket which of course will be reimbursed.
 
Superintendent Report: Fisher gave an update on the wells, he replaced a heater in one of them and also worked on winterizing them for the season. Fisher also mentioned that he has been keeping very busy trying to keep the Veteran’s Park up to date, the flags and ropes were replaced and discussion was as well to replace the poles because they are not commercial, they were initially ordered as  residential poles and they will not resist SW Ks winds. Brandon Fisher is as well working on getting his own license.
 
Treasurer Report: Kleweno informed council that she sat down with Ballesteros to reconcile bank accounts and check balances.
 
City Clerk Report: Ballesteros presented the monthly reports. Account adjustments Henry made a motion to approve them, Herrman made a second. Write Offs, Blattner made a motion to approve them, Henry made a second. Online Utility payments, Blattner made a motion to approve them, Henry made a second. Utility Payments, Henry made a motion to approve them, Blattner made a second.
 
Fire Department Report: Wilson gave an update on the storm that went through Ensign on 11/16/15. Wilson said no runs were made until the storm. Wilson asked council what was decided on the Fire Department shirt order, after a long discussion Blattner made a motion to approve the shirts and will be purchased at Embroid Me and Henry made a second. Wilson then asked about the yearly Christmas dinner for the Fire Department members, Henry made a motion to approve the dinner with (absolutely no alcohol included) Blattner making a second.
 
Approve Minutes: Minutes for October 21, 2015 were approved, Blattner made a motion to approve and publish the minutes with Herrman making a second.
 
Approve Bills: November bills were discussed and council decided to terminate General Pest Control, Blattner made a motion to approve them and Henry made a second.
 
Correspondence: City of Ensign received a letter from State of Kansas informing about the grants that were available.
 
Citizen/Guest Concerns:  N/A
 
Old Business: N/A
 
New Business: Kleweno asked Reinert if it would be possible to have a load of sand for their driveway at the school since it is being used to direct traffic due to the highway construction taking place, Reinert said yes and he would take care of that sand. Kleweno also asked about a Christmas Open House and it was discussed a little but was decided that issue will be discussed at the December meeting.
 
Adjourn: Blattner made a motion to adjourn the meeting, Henry made a second.
 
 
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Ensign Council Minutes
December 14, 2015
 
The Governing Body of the City of Ensign, Kansas met in regular session on December 14, 2015. The meeting was called to order at 7:00 pm by Mayor Jimmie Dean Reinert. Council members attending were Marlinda Henry, Ellen Herrman, Charles Blattner, Rueben Knutson and Jesus Mendoza. Also present were City Clerk Aracely Ballesteros, City Treasurer Joyce Kleweno and Fire Chief Daniel Wilson as well as other guests attending.
 
Mayor Report: Mayor Reinert reported that new flag poles have been ordered and received  and they will be up as soon as the new holes are made weather permitting. Update on the highway construction is that it has stopped for the season and will resume on February 2016. Kansas Department of Labor will conduct an audit on December 15, 2015.
 
Superintendent Report: Superintendent Fisher cleaned the streets after the snow accumulation we had, he started blading at around 10:00 pm and finished around 2:00am
 
Treasurer Report: Kleweno informed council that she sat down with Ballesteros to reconcile bank accounts and check balances.
 
City Clerk Report: Ballesteros presented the monthly reports. Account adjustments Blattner made a motion to approve them, Henry made a second. Write Offs, Mendoza made a motion to approve them, Knutson made a second. Online Utility payments, Henry made a motion to approve them, Herrman made a second. Utility Payments, Knutson made a motion to approve them, Blattner made a second. Purchase Order approved Blattner made a motion and Herrman made a second. Gym Dues increased to $50.00 per year membership for the family Henry made a motion to pass and Blattner made a second.
 
Fire Department Report: Christmas dinner took place on December 12, 2015 for all the fire fighters and spouses. No fire runs were made the fire department ordered their t-shirts.
 
Approve Minutes: Minutes for November 17, 2015 were approved, Blattner made a motion to approve and publish the minutes with Henry making a second.
 
Approve Bills: December bills were discussed and approved, Blattner made a motion to approve them and Herrman made a second.
 
Correspondence: City of Ensign received a letter from Gray County Emergency Management inviting staff, council members and mayor to a Functional Exercise on February 24, 2016
 
Citizen/Guest Concerns:  N/A
 
Old Business: Christmas Open House will be held at the City Hall on December 18, 2015 from 4:30 pm to 5:30 pm, candy bags will be handed out. Marlinda Henry and Ellen Blattner will put the bags together.
 
New Business: Chris Herrman has donated a Christmas Tree to City of Ensign
 
Adjourn: Blattner made a motion to adjourn the meeting, Mendoza made a second. 

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